ANNUAL REPORT OF RECORDS HOLDINGS FOR 1985

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100110001-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 35
• Document Creation Date: December 22, 2016
• Document Release Date: October 5, 2012
• Sequence Number: 1
• Publication Date: April 4, 1986
• Content Type: MEMO

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4 April 1986
FROM:
Chief, Information Resources
Management Division
SUBJECT: Annual Report of Records Holdings for 1985
1. The Annual Report of Records Holdings is prepared by
Information Resources Management Division at the end of each
calendar year from data collected and submitted by each of the
Agency Records Management Officers (RMO). Until last year, the
National Archives. and Records Administration (NARA) required that
all government agencies submit statistics on the volume of records
,being held in office areas and at Agency records centers.
Although NARA suspended this requirement, I believe this data is
still necessary to effectively manage and support the Agency's
records management program. The report provides Office Directors
and senior management with statistical data on the types and -"
volumes of records being held in their office areas and the volume
of records retained in the Agency Archives and Records Center
s1AARC). It is also one of the management tools used to identify
potential problem areas in the records management program. It not
only provides a means to measure the growth in records holdings
for individual offices from year to year, but also shows trends in
how the Agency records posture has changed over the years.
2. To improve and standardize the way records are measured,
the inventory form (Form 3581) was re-designed for the 1985
inventory. The objective was to make the recording and
compilation of data easier for both the component RMO and for the
preparation of the overall Agency report. Also, to help RMOs from
inadvertently missing a collection of records, statistics from
last year's inventory were entered on the forms prior to sending
out the 1985 inventory forms. Based on the comments and the input
received from the RMOs, it appears the effort was worthwhile.
This year, the component RMOs were also relieved of the task of
converting linear measurement or quantity counts into cubic feet
(cu. ft.). All conversions were completed in IRMD before
compiling the final report.
3. An analysis of the data reveals there were substantial
increases in three of the four general categories of records
inventoried in the office areas: Office Files (Case, Subject,
Chronos, etc.) were up by 6,488 cu. ft.; Card Size Files
All Infefmatien in this D ,,ument
sai?ied Co irk min th
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increased by 1,323 cu. ft.; and Film Records grew by 1,389
cu. ft. The only category of records where a reduction in
holdings was realized was in Magnetic Records which decreased
1,408 cu. ft. The data indicates the Agency as a whole increased
in volume of records being held in the office area by 7,973
cu. ft. during 1985. During this same period, records stored in
the Agency Archives and Records Center (AARC) also increased by
4,207 cu. ft., for a net increase of 12,180 cu. ft. in Agency
records holdings. Looking at inventory results in each
Directorate, we found that:
? The Directorate of Administration (DA) showed the largest
growth in holdings with increases of 4,656 cu. ft. for
records.held in the office area holdings and 1,950
cu. ft. in AARC holdings, for a total growth of 6,596
cu. ft.
? The Directorate of Science and Technology (DS&T) showed
the second largest gain with increases of 4,271 cu. ft.
in office area holdings and 619 cu. ft. in AARC holdings,
for a total growth of 4,890 cu ft.
? The DCI Area had an increase of 919 cu. ft. in office
area holdings and 448 cu. ft. in AARC holdings, for a
total increase of 1,367 cu. ft.
? The Directorate of Intelligence (DI) showed an overall
reduction of 600 cu. ft. in records holdings. The DI
reduced office area holdings by 1,830 cu. ft., but this
was offset by a 1,230 cu. ft. increase in its holdings at
AARC.
? The Directorate of Operations (DO) was the only
directorate to reduce both office area and AARC
holdings. The DO reduced each collection by 40 cu. ft.,
for a total reduction in records holdings of 80 cu. ft.
The pie charts under TAB A illustrates the percentage of records
holdings for each Directorate and the DCI Area held in the office
area and at the AARC for CY-85 and CY-84. The table under TAB B
shows the volume of records retained in the office area and at the
AARC.
4. Retention of these records comes at considerable cost to
the Agency. In 1985, it cost the Agency an estimated $3,661,000
to maintain its records in the office area, while the cost to
store records at the AARC was just over $100,000. The FY-84
estimated cost to store records in the office area was $13.34 per
cubic foot for space and equipment, and $.89 per cubic foot to
store them in the AARC. (These estimates are based on
2
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data from the NARA "FY-84 Report to Congress on the Records
Disposition Activities of the Federal Government".) Aside from
those direct costs, these records cause valuable office space to
be diverted for storage rather than use for personnel or
equipment. Clearly, the storage of records at the AARC is more
cost effective than maintaining them in costly office areas. Our
shortage of storage space at the Center will soon place us in the
unusual position of encouraging components to retain records in
valuable office areas rather than at the Records Center.
5. Because of the uncertain reliability of the statistics
gathered over the years, it is difficult to draw definitive
conclusions. We feel certain that the use of the revised form
over an extended period and the provision of more definitive
guidance to RMOs will yield more reliable statistics in the
future. Despite these concerns about the reliability of the
information, it appears that the proliferation of records of all
types continues. Aside from this general observation, there are
some other conclusions that can be drawn:
Only the DO has succeeded in arresting the growth of its
records collection. By maintaining a zero growth policy,
it has succeeded in preventing the further proliferation
of its records in its office areas and in the Records
Center.
? Except for the DO, all of the Directorates store a
disproportionate share of their records in the office
areas (See TAB C). The average for the other
Directorates is about 75% in the office area and the rest
at the Records Center.
? Surprisingly, there was not a significant growth in the
film holdings of the DS&T. With the introduction of new
collection systems, a much larger growth was expected
than actually occurred.
? The ability of the Records Center to house additional
records over the next several years will be sorely
taxed. Unless relief is provided through the addition of
movable shelving, the construction of an annex, or
expanded use of micrographics, the Center will be at
capacity in 1991. Action must be taken now to ensure
that there is adequate space available to be able to
continue to encourage components to store records in less
costly Records Center space.
6. Looking at the Agency's records holdings over the past
several years, the trend is generally upward. Since 1980,' the
holdings have grown by some 26,000 cubic feet despite some
temporary declines in 1982 and 1984. Over the past decade (See
TABS D & E), the pattern of growth is uneven. There was a sharp
3
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decline in Agency holdings resulting from the costly review of.
Records Center holdings that took place in 1977 and 1978. Since
,then the trend has generally been upward with the exception of the
two declines cited previously. Among the Directorates, only the
DO (because of its rigorously enforced no-growth policy) has shown
no appreciable growth during this entire period. In the last four
years, the DDI has shown a downward trend, while holdings of the
DCI Area, DA, and DS&T have all grown.
7. Because of the way in which information on holdings is
gathered, it is not clear whether the declines in 1982 and 1984
were real or simply reflected incomplete information gathering.
As indicated previously, we hope that the reliability of our data
will improve in the future because of the greater attention we are
giving to the way in which it is collected. (See TABs F & G for
a more detailed look at the records inventory.) On the other
hand, the trend in holdings at the Records Center is clear--a
steady growth upward since 1977. Because of this growth, the
Records Center has only 12,500 feet of workable space available
for new retirements. This amount of available storage at the
Center represents about three years' worth of accessions. The
Center is scheduled to have moveable shelving installed in FY-86.
that will provide 9,000 feet of additional storage space. Even
with this additional storage space, if accessions continue at
projected rates without offsetting destruction of old records, the
Center will reach its maximum storage capacity in 1991.
Attachments:
As stated
4
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DDA/OIS/IRMD/ I(4 April 1986)
Distribution:
Original - Addressee
1 - Directorate RMOs
1 IRMD Chrono
IMB Subject: REM 10-3
1 - IMB Chrono
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Tab-A The pie charts illustrates the percentage of
records holdings each Directorate and the DCI
Area are responsible for in the office area and
at the AARC for CY-85 and CY-84.
Tab-B Table shows the volume of records retained in
both the office area and at the AARC by Agency,
Directorates and DCI Area down to the office
level for CY-85 and CY-84
Tab-C The bar chart illustrates where the Agency,
Directorates and.DCI Area tend to maintain their
records.
Tab-D Graph shows Agency, Directorates. and DCI Area
trends in office area records holdings for the
period 1977 through 1985.
Tab-E Graph shows Agency trends in records held in the
office area and at the AARC for the past six
years.
Tab-F Completed 1985 Annual Reports of Records Holdings
(Form 3581) for each Directorate and the DCI Area.
Tab-G Spread sheets showing total cubic footage, for
each of the four major categories, of records
held in office area for the Agency, Directorates
and DCI. Area down to the office level in CY-85
and CY-84.
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DISTRIBUTION OF AGENCY RECORDS HOLDINGS
BY-DIRECTORATES and DCI Area
For 1984 and 1985
Held in Agency Office Areas
Held in Agency Records Center
1985 1984
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CIA
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
RECORDS HOLDINGS I RECORDS HOLDINGS TOTAL
IOPI/OFFICE I IN OFFICE AREA I AT AARC I RECORDS HOLDINGS
1 1985 I 1984 I Diff. I 1985 I 1984 I Diff. 1 1985 11984 I Diff.
DCI 12,535 11,616 +919 4,331 3,883 +448 16,866 15,499 +1,367
DDA 71,190 66,537 +4,653 35,981 - 34,031 +1,950 107,171 100,568 +6,603
DDI 79,975 - 81,805 -1,830 22,025 20,795 +1,230 102,000 102,600 -600
DDS&T 83,238 78,967 +4,271 25,185 24,566 +619 108,423 103,533 +4,890
DDO 27,475 27,515 -40 25,356 25,396 -40 52,831 52,911 -80
1985 TOTAL 274,413 112,878, 387,291
1984 TOTAL 266,440 108,671
Difference +7,973 +4,207
375,111
+12,180
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DCI
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
I
IOPI/OFFICE
I
10 DCI/RMO
76
37
36
07
08
09
04
03
NIC
PAO
AS
OGC
OIG
OLL
COMPT
ICS
HISTORY
I RECORDS HOLDINGS I RECORDS HOLDINGS I
IN OFFICE AREA I AT AARC I
I_ 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I
640
948
1,122
287
4,474
196
535
268
2,587
246
+3
+12
-1
+13
+22
+56
+9
TOTAL I
RECORDS HOLDINGS I
1985 I 1984 I Diff. I
1,369
1,729
1,307
405
4,772
340
1,199
490
3,587
376
1,234
1,452
923
358
4,474
357
1,171
463
4,145
330
+135
+277
+384
+47
+298
-17
+28
+27
-558
+46 nTAT
STAT
1985 TOTAL
1984 TOTAL
Difference
12,535
534
954
738
243
4,164
212
520
263
3,201
209
11,616
+106
-6
+384
+44
+310
-16
+15
+5
-614
+37
729
781
185
118
298
144
664
222
1,000
130
4,331
700 +29
498 +283
185 0
115
310
145
651
200
944
121
16,866
15,499
+1,367
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DDA
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
I I RECORDS HOLDINGS I RECORDS HOLDINGS TOTAL I
IOPI/OFFICE I IN OFFICE AREA I AT AARC I RECORDS HOLDINGS I
1 1 1985 I 1984 1 Diff. 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I
30 ODDA 430 491 -61
33 OC 4,692 5,761 -1,069
35 OL 4,645 4,395 +250
63 ODP 17,916 14,561 +3,355
38 OF 3,325 3,391 -66
34 OIS 1,123 1,233 -110
39 OMS 4,032 2,977 +1,055
31 OS 18,732 17,490 +1,242
11 OTE 11,837 11,698 +139
32 OP 4,171 4,276 -105
83 EEO 287 264 +23
1985 TOTAL 71,190
1984 TOTAL
Difference
66,537
+4,653
425 266 +159 855 757 +98
277 546 -269 4,969 6,307 -1,338
2,969 2,715 +254 7,614 7,110 +504
8,094 7,388 +706 26,010 21,949 +4,061
14,109 13,135 +974 17,434 16,526 +908
1,189 1,177 +12 2,312 2,410 -98
2,335 2,171 +164 6,367 5,148 +1,219
589 522 +67 19,321 18,012 +1,309
346 350 -4 12,183 12,048 +135
5,600 5,712 -112 9,771 9,988 -217
48 49 -1 335 313 +22
35,981 107,171
34,031 100,568
+1,950 +6,603
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DDI
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
I I RECORDS HOLDINGS I RECORDS HOLDINGS I TOTAL I
IOPI/OFFICE I IN OFFICE AREA I AT AARC I RECORDS HOLDINGS I
1 I 1985 1 1984 1 Diff. I 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I
29 ODDI
2,421
1,641
+780
2,083
1,872
+211
4,504
3,513
+991
13 OGI
9,187
8,263
+924
1,811
2,750
-939
10,998
11,013
-15
12 OCR
33,579
42,998
-9,419
9,696
9,138
+558
43,275
52,136
-8,861
27 OIA
4,815
2,802
+2,013
599
210
+389
5,414
3,012
+2,402
26 SOYA
7,102
7,159
-57
753
608
+145
7,855
7,767
+88
16 OCPAS
2,926
3,525
-599
3,657
3,509
+148
6,583
7,034
-451
64 OSWR
13,492
8,336
+5,156
2,347
2,022
+325
15,839
10,358
+5,481
86 ALA
1,688
1,622
+66
352
149
+203
2,040
1,771
+269
87 NESA
1,213
1,439
-226
158
128
+30
1,371
1,567
-196
88 OEA
770
1,681
-911
228
167
+61
998
1,848
-850
89 EURA
2,782
2,339
+443
346
242
+104
31128
2,581
+547
1985 TOTAL
79,975
22,025
102,000
1984 TOTAL
81,805
20,795
102,600
Difference
-1,830
+1,230
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DDS&T
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
IOPI OFFICE
RECORDS HOLDINGS Z RECORDS HOLDINGS TOTAL I
IN OFFICE AREA I AT AARC I RECORDS HOLDINGS I
I 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I. 1985 I 1984 I Diff. I
60 O/DDS&T
61 OSO
66 ORD
65 OD&E/PL
OD&E/FO
19 NPIC
56 OTS
25 FBIS
543 562 -19 2,280 2,281 -1 2,823 2,933 -110
6,413 5,420 +993 1,617 1,632 -15 8,030 7,052 +978
2,757 3,730 -973 530 510 +20 3,267 4,267 -973
6,911 6,265 +646 2,393 2,056 +337 9,304 8,321 +983
13,185 14,455 -1,270 13,185 14,455 -1,270
34,366 29,854 +4,512 14,962 14,692 +270 49,328 44,546 +4,782
6,173 6,366 -193 1,205 1,413 -208 7,378 7,779 -401
12,890 12,315 +575 2,198 1,982 +216 15,088 14,297 +791
1985 TOTAL 83,238 25,189 108,427
1984 TOTAL
Difference
78,967
+4,271
24,566 103,533
+623 +4,894
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DDO
ANNUAL REPORT OF RECORDS HOLDINGS
For 1985
(Figures Represent Cubic Feet of Records)
I I RECORDS HOLDINGS I RECORDS HOLDINGS I TOTAL I
IOPI/OFFICE I IN OFFICE AREA I AT AARC I RECORDS HOLDINGS I
1 I 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I 1985 I 1984 I Diff. I
DDO 27,475 27,515 -40 25,356 25,396 -40 52,831 52,911 --80
1985 TOTAL 27,475 25,356 52,831.
1984 TOTAL 27,515 25,396
Difference -40 -40
52,911
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COMPARISON OF M-IEREAGENCY RECORDS ARE RETAINED
BY DIRECTORATE and DCI AREA
(OFFICE'AREA or AARC)
"OFFICE AREA
,
`' ` MRC.. STORAGE: # Vin,
DDA
DDS$T
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TRENDS IN RECORDS-HOLDTNGS
For the Years 1977 through 1985
(Office Area)
250,000 -
200,000
150,000
100,000
77 78 79?- 80 81 82 83 84 8S
Agency
DCI
DDA
DDI
DDSF,T
DDO
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TRENDS IN THE AGENCYS RECORDS HOLDINGS
At the AARC, in the OFFICE AREA, and the Combined Holdings
For the Years 1980 through 1985
388,452
Combined
270,985
296,869
Office Area 259,637
89,829
0
91,583
93.,625
1980
1981 1982
379,518 _ Y`71- nc9
277,711
101,807
266,437
106,614
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.387,291
2.74,413
112,878
.1985
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ANNUAL REPORT OF RECORDS HOLDINGS FOR 198a--:
TO:
OIS/IRMD
FROM: (Directorate and Office)
CIA
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
I. OFFICE FILES:
a.
Case Subject, Chronos, Etc.
1302184
125,711
-4,473
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
80,587
95,316
+14,729
C.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
27 787
21,389
-6
,398
d.
Other Describe
2,630
+2.630
TOTAL
II. CAR
LINEAR FEET OF OFFICE FILES 238,558 245,046 +6.488
D-SIZE FILES:
a.
3x5 Cards
19,727
-1
b.
5x8 Cards
791
1
+15
123
C.
Punch Cards
195
414
,
+219
d.
Abstracts
339
283
-S6
e.
Aperture Cards
20-69S
1,93S
-760
f.
Microfic e
4,33S
3 949
-4R6
g.
Other (Describe)
-3
942
+3-942,
,
---
TOTAL LINEAR FEET-CARD-SIZE FILES 2A, 092 _n. aso +
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
1010,090
103,268
+2.178
b.
Audio Tapes
37,877
20.253
-17,624
C.
Video Tapes
16,028
+ 887
d.
Disc Packs
1,663
+1
542
e.
Word Processing Magnetic Tapes
4,989
_~,702
,
+713
f.
Word Processing Magnetic Cards
29,338
8-67S
-20-663
g?
Magnetic Diskettes 51/4"
31,516
1
h.
Magnetic Diskettes 8"
103.aos
27,9S6
-7S,249
I.
Pa er Ta es
J.
Other (Describe)
24,867
+24,867
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
3S,6SS
33
975
-1
680
b.
Microfilm-35mm Reels
14,976
,
9,922
,
_S
1_54
c.
Microfilm Cassettes
,
+3
23
d.
Movie Film
1
179
9
+
e.
Other (Describe)
.
+
omments:
ignature of Component RMO:
Date:
9F R 3581 EDITIONS ETE PREVIOUS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDPl OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
ANNUAL REPORT OF nC
RECORDS HOLDINGS FOR 7`sf
TO:
OIS/IRMD
FROM: (Directorate and Office)
...
DCI Area
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
1. OFFICE FILES:
a.
Case, Subject, Chronos, Etc.
5 509
6,610
+1,10 1
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
4,821
5,065
+244
c.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
319
449
+130
d.
Other (Describe)
1
+15
TOTAL LINEAR FEET OF OFFICE FILES 10,649 12,139 +11,490
II. CARD-SIZE FILES:
a.
3x5 Cards
207
142
-65
b.
5x8 Cards
229
240'
+11
C.
Punch Cards
d.
Abstracts
e.
Aperture Cards
f.
Microfiche
89
137
+
g.
Other (Describe)
-
TOTAL LINEAR FEET-CARD-SIZE FILES 52 519 -
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
4R
ifill
+11
'i
b.
Audio Tapes
428
546
_
+118
C.
Video Tapes
116
188
+72
d.
Disc Packs
26
96
+7
e.
Word Processing Magnetic Tapes
72
72
f.
Word Processing Magnetic Cards
4,830
1,080
-3
750
9.
Magnetic Diskettes 51/."
3,700
673
,
-3
027
h.
Magnetic Diskettes 8"
3,755
1,013
,
-2
742
I.
Paper Ta es
100 1
,
-100
j.
Other (Describe)
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
742
746
+4
b.
Microfilm-35mm Reels
C.
Microfilm Cassettes
d.
Movie Film
e.
Other (Describe)
omments:
Signature of Component RMO:
Date:
9458$ 3581 EEDOBSOL ITIONS PREVIOUS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
ANNUAL REPORT OF RECORDS HOLDINGS, FOR 19
TO:
OIS/IRMD
FROM: (Directorate and Office)
DDA
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
1. OFFICE FILES:
a.
Case Subject, Chronos, Etc.
35,354
38,589
+
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
16,365
18,010
+1,645
C.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
1,768
1,352
-416
d.
Other jDescribe)
102
+102
TOTAL LINEAR FEET OF OFFICE FILES S3.487 58-053 +
II. CARD-SIZE FILES:
a.
3x5 Cards
1. Qc)4
Q()4
-
b.
5x8 Cards
6g
4R2
+414
C.
Punch Cards
79
+79
d.
Abstracts
16
+16
e.
Aperture Cards
f.
Microfiche
SS 1
408
-143
g.
Other (Describe)
10
+10
TOTAL LINEAR FEET-CARD-SIZE FILES 1,756 1913 +1 S7
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
1
+1,966
b..
Audio Tapes
34,058
14,SO6
-
_S 2
C.
Video Tapes
6,933
7,620
+
d.
Disc Packs
902
1-132
+
e.
Word Processing Magnetic Tapes
4-608
S.0gi
+473
f.
Word Processing Magnetic Cards
+7
9?
Magnetic Diskettes 51/4"
11,446
4,936
-
h.
Magnetic Diskettes 8"
14,9R2
().S40
-S,447
I.
Paper Ta es
i.
Other (Describe)
FILM
IV
RECORDS:
.
a.
Microfilm-16mm Reels
7,S20
7,286
-734
b.
Microfilm-35mm Reels
JAR4
4n2
c.
Microfilm Cassettes
1 *2
d.
Movie Film
245
+
e.
Other escribe)
782
+782
omments:
Signature of Component RMO:
Date:
FOR
9.8 3581 EDI O`NS %tEVI0U5
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
ANNUAL REPORT OF RECORDS HOLDINGS FOR 79
TO:
OIS/IRMD
FROM: (Directorate and Office)
DDI
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
1. OFFICE FILES:
a.
Case Subject, Chronos, Etc.
28,748
22
363
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
29,421
,
38,778
+9,357
C.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
19,560
7,356
-121t204
d?
Other (Describe)
1,062
+1,062
TOTAL LINEAR FEET OF OFFICE FILES 77,729 74,555 +3,174
II. CARD-SIZE FILES:
a.
3x5 Cards
12,059
1,842
-10.217
b.
5x8 Cards
10,171
+10
171
C.
Punch Cards
102
,
+102
d.
Abstracts
21
+21
e.
. Aperture Cards
2.142
1
836
I.
Microfiche
1,628
,
-631
g.
Other (Describe)
299
+299
TOTAL LINEAR FEET-CARD-SIZE FILES 15,829 151,268 -
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
7,914
5-823
_
b.
Audio Tapes
522
699
7
C.
Video Tapes
+3
~10
d.
Disc Packs
93
3-M)
_
+267
e.
Word Processing Magnetic Tapes
306
+
f?
Word Processing Magnetic Cards
400
11
_
7 8 5
9?
Magnetic Diskettes 5'/,"
R
1Q6
2
969
_
h.
Magnetic Diskettes 8"
.
3Q
_~R2
,
6769
_
L
Paper Ta es
,
-
j.
Other (Describe)
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
9
086
3
2311
_
b.
Microfilm-35mm Reels
,
8
141
,
-
3
771
-4
350
c.
Microfilm Cassettes
1
,
'2
760
,
+7 76
d.
Movie Film
1
460
+
e.
Other (Describe)
Comments:
Signature of Component RMO:
Date:
FO OMLETE
9 85 3581 EDITIONS PREVIOUS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP10T01930R000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
ANNUAL REPORTOF RECORDS HOLDINGS FOR 19-nL
TO:
OIS/IRMD
FROM:; (Directorate and Office)
DDS&T
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
1. OFFICE FILES:
a.
Case, Subject, Chronos, Etc.
35,430
27,607
b.
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
29,980
33,463
+3,483
C.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
6,040
12,132
+6,092
d.
Other (Describe)
+
+
TOTAL LINEAR FEET OF OFFICE FILES 74-6S7 - 71717
II. CARD-SIZE FILES:
a.
3x5 Cards
4 119
7S7
-3 382
b.
5x8 Cards
+4
515
C.
Punch Cards
79
,
+29
d.
Abstracts
1S2
1 _~q
+7
e.
Aperture Cards
-A?A
f.
Microfiche
1.148
1 46Q
+321
g.
Other (Describe)
TOTAL LINEAR FEET-CARD-SIZE FILES
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
31, 207
33,574
+2,367
b.
Audio Tapes
859
494
-365
C.
Video Tapes
3,998
3 161
-837
d.
Disc Packs
436
1,341
+905
e.
Word Processing Magnetic Tapes
243
+243
f.
Word Processing Magnetic Cards
13,200
705
-12,495
9.
Magnetic Diskettes 5'/4"
5,582
5.082
-500
h.
Magnetic Diskettes 8"
42,006
5 639
-36,367
i.
Paper Ta es
65
6
-59
j.
Other (Describe)
48
+48
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
9,037
8,439'
-598
b.
Microfilm-35mm Reels
3,296
3,478
+182
c.
Microfilm Cassettes
741
+741
d.
Movie Film
88
+88
e.
Other Describe
9,563
+
omments:
ignature of Component RMO:
Date:
PREVIOUS 945
FORM 358 1 EDOMLETE ITIONS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
ANNUAL REPORT OF RECORDS HOLDINGS FOR 19
TO:,,
OIS/IRMD
FROM: (Directorate arxi.Office )
DDO
ANNUAL LINEAR FOOTAGE
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
1. OFFICE FILES:
a.
Case, Subject, Chronos, Etc.
25,143
25,542
+399
b?
Reference Material: Regulations, Manuals, Library
books, Magazines, Catalogs, Etc.
C.
Odd-Size Material: Maps, Charts,
Photographs, Etc.
100
100
d.
Other (Describe)
TOTAL LINEAR FEET OF OFFICE FILES 25,243 25,642 +399
II. CARD-SIZE FILES:
a.
3x5 Cards
2,248
1,888
-360
b.
5x8 Cards Photo Files)
494
506
+13
C.
Punch Cards
195
204
+9
d.
Abstracts
187
87
-100
e.
Aperture Cards
f.
Microfiche
919
838
- 1
9.
Other Describe
TOTAL LINEAR FEET-CARD-SIZE FILES 4,042 52 - 1
QUANTITY OF EACH
PREVIOUS YEAR CURRENT YEAR DIFFERENCE
III. MAGNETIC RECORDS:
a.
Computer Tapes
SIS
33R
-177
b.
Audio Tapes
2,010
4
009
+
C.
Video Tapes
,
+
d.
Disc Packs
216
2R6
. +
e.
Word Processing Magnetic Tapes
f.
Word Processing Magnetic Cards
9?
Magnetic Diskettes 51/4"
2.592
2,612
+20
h.
Magnetic Diskettes 8"
2,880
4.995
+2P115
I.
Paper Ta es
j.
Other (Describe)
IV. FILM
RECORDS:
a.
Microfilm-16mm Reels
9,270
14 273
+50003
b.
Microfilm-35mm Reels
1 555
2,171
+61
c.
Microfilm Cassettes
d.
Movie Film
386
+386
e.
Other (Describe) (Slides)
1,843
+1,843
omments:
ignature of Component RMO:
Date:
FOR
ETE PREVIOUS
v-es 3581 OBSOLNS
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
CIA
ANNUAL RCPOR." OPrr-OP.DS HOLDINGS
For 1965
(Fioures ReDreseE Cuoic Feet of Fecords)
=A .L I. II. I III. IV. I
IDIRT",,VRATE I R=ORDS HOLDINGS O_71' Files CAFE-SIZE Files t~OT*n,^I^ Rr ORDS FILM PFIORBS
I I 1985 1 1984 ! D1ff. 1 1985 ! 1984 1 01ff. ! 1985 ! 1984 Diff. I 1985 ! 1984 ; Di 1985 ! 1984 57,7 1
=I 12,535 11,616 +919 12,139 10,649 +1,490
DDA 71,190 66,544 +4,656 58,053 53,487 +4,566
DDI 79,975 81,805 -1,830 74,555 77,729 .-3,174
DDS&T 83,238 7E,967 +4,271 74,657 71,450 +3,207
DDO 27,475 27,515 -40 25,642 25,243 +399
1985 TOTAL 274,413
1984 TOTAL
Difference
78 74 +4 309 884 -575 9 9 n
260 220 +40 12,694 12,711 -9 183 126 +57
2,428 1,834 +594 2,201 1,982 +219 609 260 +34q
1,473 733 +740 6,082 6,615 -533 1,026 169 +R57
473 528 -55 1,095 1,605 -510 265 139 +126
22,381
23,789
-1,408
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
245,046
238,558
+6,488
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1OTO193OR000100110001-6
DCI
ANNUAL P---OP- OF RwORDS HOLDINGS
For 1985
tricures Represent Cuoic Feet of Records)
I TOTAL I I II. ZII. IV. I
Ioai/OFFICE R...="OROS HOLDIt S OFFIw Flies I CARIrSIZE Flies MAGNE^_'IC PL..."ORDS . FILE P JORfS
I 1985 1 1984 ! Diff. 1985 1 1984 i Diff. I 1985 1 1984 1 Diff. 1985 I 1984 Diff. 1 1985 1. 1984 I ni f.I
76
37
36
07
08
09
04
03
NIC
PAD
AS
Ox
OIG
OLL
cOMPT
Ics
HISTORY
1985 TOTAL
1984 TO'T'AL
Difference
640
948
1,122
287
4,474
1%
535
268
2,587
246
534
954
738
243
4,164
212
520
263
3,201
209
+384
+44
+310
-16
+15
+5
-614
+37
1,103 716 +387 1 1
285 243 +42
4,272 3,971 +301 20 11
192 208 -16 4 4
534 519 +15 1 1'
259 255 +4 7 6
2,555 2,535 +20 5 7
+9
0
0
+1
-2
0
2 2 0
18 21 -3
2 0 +2
182 182 0
211 175 +36 32 32
12,139
10,649
+1,490
9
-575 0
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1OTO193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
DDA
ANN?JAL FEPO OF P ORDS HOLDINGS
For 1985
(Ficures Reoresen: Cubic Feet of Records)
I I rAL I. II. I III. I IV.
IOPI/OFFI~ I RwOP?D?S HO:.DIMS O_FFI~ Files CARL-SIZE Fries I N.nGA'^I: R_.r"ORDS I FIIJ R FOR 5 I
I-~ I 1985 1 1984 Dlfi. 1985 I 1984 i Dif i 1985 i 1984 U1 198.5 I 1984 D: 1985 I 9R4 n: ,I
30 ODDA 430 491 -61 423 471 -48
33 O` 4,692 5,761 -1,069 4231 5,127 -897
35 OL 4,645 4,395 +250 4,466 4,278 +188
63 ODP 17,916 14,561 +3,355 8,083 5,578 +2,505
38 OF 3,325 3,391 -66 3,225 3,289 -64
34 OIS 1,123 1,233 -110 11110 1,168 -58
39 OMS 4,032 2,977 +1,055 3,899 2,896 +1,003
31 OS 18,732 17,490 +1,242 18,108 16,176 +1,932
11 = 11,837 11,698 +139 10,104 10,016 +88
32 OP 4,171 4,276 -105 4,123 4,228 -105
83 EEO 287 264 +23 281 260 - +21
1985 TOTAL 71,190 58,053
1984 TOTAL 66,537 53,487
Difference +4,653 +4,566
1 0 +1 5 19 -14
12 5 +7 391 592 -201
67 29 +38 93 87 +6
41 4 +37 9,792 8,979 +813
26 24 +2 3 8 -5
6 15 -9 7 49 -42
28 56 -28 93 25 +68
46 54 -8 569 1,259 -690
20 20 0 1,712 -1,661 +51
13 13 0 23 21 +2
6 4 +2
260 12,694
220 12,703
+40
1 1 n
58 37 +21
19 1 +1R
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
DDI
ANNUAL OFT OF R.=RDS H7_DIN3S
Fo: 1985
(Fiaures Represent Cubic Fee. of Records)
TOTAL
I QDI/O ZCE ) P=ORUS HOLDINGS I
1. II.
OF'=ILE Files CARE-SIZE Files
III. TV.
MAGN 1C RECORDS FILM R=C)Ta,S
I
1985 1
1984
, Duff.
1985
1 1984 1 Diff.
1985
1 19X777727'77
_985 I
1984
i Diff.
29
ODDI
2,421
1,641
+780
2,372
1,607 +765
4
11 -7
45
23
422
13
OGI
9,187
8,263
+924
9,042
8,136 +906
11
37 -26
133
89
- 444
12
OCR
33,579
42,998
-9,419
30,081
40,656 -10,576
2,271
1,547 +724
1,027
549
+478
27
OIA
4,815
2,802
+2,013
4,230
2.656 +1,574
32
108 -76
5
32
-27
26
SOWA
7,102
7,159
-57
6,960
7,131 -171
59
21 +38
46
7
+39
16
CCPAS
2,926
3,525
-599
2,714
3,273 -559
12
3 +9
200
248
-48
64
OSWR
13,492
8,336
+5,156
12,714
7,307 +5,407
38
53 -15
735
970
-235
86
ALA
1,688
1,622
+66
1,685
1,567 +118
1
53 -52
2
2
0
87
NrSA
1,213
1,439
-226
1,209
1,403 -194
4
36
-32
88
OEA
770
11681
-911
768
1,680 -912
0
1 -1
2
0
+2
89
EURA
2,782
2,339
+443
2,780
2,313 +467
2
26
-24
1985 TOTAL
79,975
74,555
1984 TOTAL
81,805
77,729
Difference
-1,830
-3,174
I
1965 I
1984
I nl...
1
1
n
200
246
-46
548
6
+542
37
+37
0
1
-1
5
6
-1
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
DDSST
ANNUAL PEPOP" OF P-r-ORDS HO'i.DINGS
For 1985
(Figures Reoresen- C=ic Feet of Records)
I TOTAL I I I II 1 III
n'.
OPI OFF= I RwORDS HOLDIt30S OFF= Fes CAP-- -S=ZS Fiies M-,S?.:., IS P _'OpJ)S FILM R _ORDS
I 1985 I 1984 1 D1ff. I' 1985 i 1984 1985 1984 i Di_f. 1985 ; _984 Diff. _985 I 1984 nl t.
60 0/DDSST 543 562 -19 535 558 -23 1 0 +1
61 060 6,413 5,420 +993 5,624 4,908 +716 13 18 -5
66 ORD 2,757 3,730 -973 2,593 21308 +285 13 10 +3
65 OD&E/PL 6,911 6,265 +646 6,803 6,216 +587 16 1 +15
00&E/FO 13,185 14,455 -1,270 10,530 11,713 -1,183 41 197 -156
19 NPIC 34,366 29,854 +4,512 30,171 27,356 +2,815 1,156 423 +733
56 CTS 6,173 6,366 -193 5,969 6,168 -199 70 70 0
25 FBIS 12,890 12,315 +575 12,432 12,223 +209 163 14 +149
1985 TOTAL 83,238 74,657 1,473.
1984 TOTAL 78,967 - 71,450 ~"" 733
Difference +4,271 +3,207.
4 4 0 3, 0 +3
765 483 +282 11 11 n
145 1,412 -1,267 6 0 +6
87 46 +41 5 2 +3
2,555 2,505 +50 59 40 +1Q
2,173 2,020 +156 866 55 +R11
113 108 +5 21 20 +1
240 37 +203 55 41 +14
6,082 1,026-
6,615
+,857
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6
LIDO
ANNUAL RSPOR_" O= =ORDS HOL.DIt2S
For 1985
(Ficures Represent Cubic Feet of Records)
SAL I. II. I in. TV. 1
IO?I/OFFI= R=ORDS HO:.DIMS OFFICE Files CARirS.ZE Files N':,C :FFIC P,wORDS F'ILr' RL: ORDS
i I 1985 I 1984 i Diff. 1 1985 i 1984 i Diff. 1 1985. I 1984 i D_ff. 1 1985 I 1984 I DIff. 1985 1984 1 niff.
27,475
27,515
-40
25.642
25.243
+399
1,605
-510
265
139
+126
1985 TOTAL
27,475
25,642
473 .
1,095
265
1984 TOTAL
27,515
25,243
528
1,605
139
Difference
-40
+399
Declassified in Part - Sanitized Copy Approved for Release 2012/10/05: CIA-RDP1 OT0193OR000100110001-6