FUNCTIONS OF PERSONNEL DEPARTMENTS OF SOVIET INDUSTRIAL ENTERPRISES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80T00246A063300430001-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 22, 2016
• Document Release Date: January 19, 2012
• Sequence Number: 1
• Publication Date: June 26, 1962
• Content Type: REPORT

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Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP80T00246A063300430001-1
& CENTRAL INTELLIGENCE AGE
COUNTRY USSR REPORT
Functions of Personnel
Departments of Soviet
Industrial Enterprises
DATE OF
INFO.
PLACE &
DATE ACQ.
THIS 0 UNEVALUATED INFORMATION.
functions of personnel departments of
DATE DISTR. June 1962
NO. PAGES 1
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Functions of Eadrre Departments of Soviet
Industrial Enterprises
Every institution and enterprise in the USSR had a cadre
department (otdel kadrov) which had the following main
functions:
a. Hiring and dismissal of workers.
b. Selection of candidates on political loyalty and professional
qualifications.
c. Drawing up of work discipline regulations (pravela
trudovago rozporyadka), on thefts, tardiness, profanity,
and similar infringements. The regulations forbade workers
to leave the plant during working hours, to drink alcoholic
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beverages on the premises or come to work intoxicated,
and to enter the plant without the proper permit. The
department had each worker sign the regulations; non-
compliance with any of them could result in punishment,
including dismissal and, in some cases, institution of
legal proceedings.
d. Enforcement of compliance with labor laws.
2. The cadre department was in charge of transferring a worker
from one department to another, on recommendation of his
direct superior, and kept monthly statistics of workers' move-
ments within the plant. It kept a separate record of all workers
who had been dismissed, with the causes of dismissal. Twice
a year it had to forward a report on manpower to the cadre
department of the body directly in charge of the enterprise. It
maintained a current record of the workerst conduct and
disciplinary offenses, education, and military status. It
conducted different courses intended to provide the workers with
a general education, to teach them a trade, and to improve their
professional skill.
3. The cadre department of the body in charge of the enterprise
determined the dates of annual vacations of the plant director,
his deputy, the chief engineer, the director of the cadre department,
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the chief accountant, and the director of the technical control
department (O. T. K.). The annual vacations of all other
workers, without exception, were determined by the cadre
department of the plant, in consultation with the plant director,
the chief engineer, and the workerts department head.
4. The cadre department kept a personal card index (uchetnaya
kartochka) of every worker from the day he joined the staff of
the plant. The card was made of thin cardboard and was 14 by
20 centimeters. On one side were the workers photograph and
personal details, such as name, patronym and surname, place
of birth, nationality, education, party and trade union affiliation
(with date), number of diploma and name of issuing institute,
trade and occupation seniority, place of residence during World
War II, address, identity catd number, military status, and
responsible military commissariat. The other side of the card
showed the date of the workerls hiring and the number of his
appointment order, actual date of the beginning of work, dates of
internal transfer and number of transfer order, date of and reason
for dismissal, date of issuance of dismissal papers, and the
workers signature, dated.
5. The cadre department maintained a special file (anketa) on every
worker who was entitled to more than 12 days= annual vacation.
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It consisted of a large four-page document including all the
particulars of the personal card, plus information on the workeros
parents and their activities before and after the October Revolution,
details on the workeros education, his academic degree, previous
places of employment, whether he had ever been dected to office
in any organization, whether he had been a member of the
Partisans, whether he had ever lived under foreign occupation,
his military rank, wounds received in active service, his medical
category, decorations (by whom and when awarded), marital
status, name of spouse, names of children and their occupations,
and record of legal offenses. The anketa form prior to 1958 was
even more detailed, particularly regarding the workeros social
background. This file, like the index card, was signed by the
worker. Both forms were filled in by the cadre department when
the worker was hired, and were subsequently kept on file.
6. The cadre department also kept work books (trudovaya knizhka) on
all employees. In these it registered changes in the worker's
status, transfers, commendations, and changes in training.
Institutions and plants received work book blanks from the
ministries to which they were subordinate, and the receipts
were carefully recorded in a special ledger. A worker could
change his place of employment only by producing his work book.
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If he were being hired for the first time, he had to be issued
a work book within five days, but he could receive it only by a
certificate from his housing office (uprav dom), stating that he
had not been working previously and showing his sources of
income. The work book remained at the cadre department,
where its owner could look at its contents without, however,
being allowed to remove it (unless he changed his place of
employment).
7. Large enterprises and ministries had both a cadre department
and a special departm (spets otdel). In plants which employed
1000 workers, the head of the cadre department performed the
functions of the special department, which consisted of political
supervision of workers, responsibility for security precautions,
and maintenance of plant secrecy, as required.
8. At enterprises which employed less than 1000 workers, the cadre
department had one, two, or three people, depending on the
decision of the works) director (there seemed to be no fixed
organization). All cadre department workers were Party or
komsomol members, usually selected from among the staff by the
director, in consultation with the Party cell secretary. An
appointment required approval of the cadre department of the
body directly in charge of the plant, usually with no interference
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by the Party institutions and security authorities. The head of
a cadre department was subordinate solely to the plant director and
the cadre departm of the body in charge of the enterprise.
9. The head of a cadre department was third in the plant hierarchy.
In the absence of the director and chief engineer, he held full
powers of attorney and could sign all documents. An enterprise
director could not dismiss the head of the cadre department (nor
the chief engineer, chief accountant, nor head of the technical
control department) unless he obtained approval of the cadre
department of the body to which his plant was subordinate.
10. The head of the cadre department could hire laborers and skilled
workers~at his discretion and without having to consult anyone.
Clerks, engineers, and other senior employees could be hired with
approval of the plant director. Party institutions and security
authorities were not, as a rule, concerned with hiring procedure,
although in the case of senior employees the plant director usually
consulted the Party cell secretary. A prospective employee whose
work card showed that he had been working continuously and whose
identity card had no "special paragraph", had only to submit a
satisfactory curriculum vitae in writing. Occasionally the cadre
department inquired about him at its counterpart of his former place
of employment. Once a candidate had been hired, he had to supply
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two photographs, one for the card index and one for his entry
permit.
11. Cadre departments were usually housed in one room, with
barred windows and a metal-plated wooden door with a special
lock. At the end of the days work the door was sealed, and the
key was kept by the department head. An extra key was kept in
a secret place at the plant known only to the director and the guard
superintendent. Special documents (of the Special Department)
were kept in a metal safe, while other papers were locked in
cabinets with reinforced doors and special locks.
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP80T00246AO63300430001-1