REVIEW OF P&PD/OL/DDA MICROGRAPHIC CONSOLIDATION RECOMMENDATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000100050029-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 18
• Document Creation Date: December 22, 2016
• Document Release Date: October 31, 2012
• Sequence Number: 29
• Publication Date: December 6, 1977
• Content Type: MEMO

Declassified in Part -Sanitized Copy Approved for Release 2012/11/01 : CIA-RDP10T01930R000100050 9-3
NPIC/D-553/77
DEC 6 1977
MEMORANDUM FOR: Deputy Director for Science and Technology
SUBJECT : Review of P&PD/OL/DDA Micrographic Consolidation'
Recommendation
REFERENCE . "Summary of Recommendation for the Consolidation of
Micrographics", dated 16-August 77, OL-7-4495, from
C/PEPD/OL
1. We have reviewed the referenced micrographics consolidation staff
study prepared by P&PD/OL/DDA and have concluded that this study is a -
good analysis of the Agency's micrographics decentralization problem, but
over-simplified regarding the NPIC aspects.
2. The facts and figures concerning NPIC are accurate with one
exception -- NPi-C has-- /0-of six not svn, micrographics personnel.
The supporting evidence given in the report suggests that a consolidation
of the micrographic activities would permit significant savings in
manpower, space, equipment, and operating costs. However, in our opinion,
the report concentrates only on those factors (i.e., manpower, space,
equipment, etc.) to which a dollar value, personnel count or floor space
footage can be easily affixed. It does not take into account the many,
equally important, but not so easily measurable factors such as:
- additional support requirements for the coordination,
con- r-1-, Ypa kag ng mafi fes tin-g?;- ma l ng_ and receiving:7-v -the
materials to be sent daily to P&PD/OL;
- disruption: of long established _and-smothly operating
micrographics oduclon~-.7cycles ; = .- -
- loss=-of=ca_pab_il to respo ndro NPIC's micrographics
priority requirements, -
probl ,
ems
- a reduc rom In N IC!s ab'iity. to plan,-manage._and integrate
its own micrographics future support requiiremerits witfi other
existing requirements; -
- a reduction in NPIC's ability to resp Ntomquen=houLSe
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- additional materials handling time caused by heavy
iirgiact of micrographics-shipping and receiving workloads;
- support requirements to maintain NPIC's:.in7:hous-e-national
W rofoim master file
All of these factors must be included in any NPIC micrographics analysis
before a clear justification for consolidation can be made.
3. It is evident that the -above-mentioned deficiency -resulted mainly
from the fact that P&PD/OL proposed this consolidation without any
coordination with the affected components. This resulted in over-
generalizations and failure to anticipate many support-type problems. We
recommend that a coordinated, in-depth analysis be made which would allow
for a more thorough review of the various service -=assimptions'and trade-offs
that must be considered before the actual cost and advantages of consolidation
can be determined.
4. An example of one of the major problem areas not mentioned in the
report is the additional control/support systems that would have to be
implemented for consolidation. We-estimate that two-additional--peo_p1e would
nTeeded in the- NP-I-C-r-eg stry__ a-rm tb maintain-a central control point for te
be
the -task 'of mannif i.ng; controlling, _pac-kaging;-and-non fior3ng=the.=flow o.f~
material o=`~nd from the-Micrographics-Center in PfPD. The manpower estimate
is based on a daily volume of 550-600 documents (including both incoming and
outgoing material). In addition, we would need one person to maintain the
NPIC National Micrographics Master File. This would mean that only three of
our six people could be transferred to P&PD.
S. Another major concern is NPIC's role as a national center and its
associated responsibility to other intelligence community organizations,
To meet this responsibility the'NPIC Microform Section must:
- provide timely high-quality micrographic reproductions of'
all national imagery-derived exploitation products;
maintain a master microfiches file of all imagery-derived
exploitation products;
- provide for the timely micro-publishing and dissemination
of microfilm copies of imagery-derived products to members of the
intelligence community and
- provide direct and customized microfilming service to
all NPIC tenant organizations.-
AS ThI5 401',1o1e./2e )
STAT d
Declassified in Part - Sanitized Copy Approved for Release 2012/11/01: CIA-RDP10T01930R000100050029-3
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~ 00050029-3 DTATT
.Release 2012/11/01: CIA-RDP10T019-30R0001~..-:
Declassified in Part - Sanitized Copy Approved.:.a
,;Cr: Review of PFPDbL/UDA Micrographic Uonsolidatii Recoiendation =
~_ - #'i. x''17 q_~: l: a: '_ :-.` ..-: {Y.:.d,' -"~' '_i:-??qq.. _~~~ ~;f-? ?~i `<
.. -:'v.-':.~i.,' _tr'. d::7ri. i_~J' J%?~ `~ ~ _ ' '.' --fir
6. At present the NPIC Microform Section spends ,about two-thirds of = = < ~'
its tire suaporting NPIC micrographics requirements. - The refraining one ran ani-~ tinnc .~?''-3~='-'=-"..
third is devoted to servicinn the re uirernents of~ I_ e~t..a :' ;;, , "i _
To
meet these important responsibilities we would have to be assured that no
micrographics service degradation would result.from a',consolidation.:',.
osed to a consolidation effort with PFPD
we are not o
suf:rfa
I
7
ry
pp
n
.
if it can be proven that: -'~'~f:'..: _ - - ~ "",'?'.;~~~- :....`:' ~ .. _:.= ... ~: _ :.:.:. --... , .'.=''~ ~-~ ''~'_:;~
hi h- uali service to NPIC raicm hics users that is presently
- a consolidation would provide the same level of timely and
would be net without d edation of service
- NPIC's national-and foreign-level micrographics priorities
- The referenced staff sdoes not provide sufficient- a nts :or sun rtin -
data to assure that these needs will be met. Soo stand ready and Milling to
work with P4PD/UL in aeterriwung actual cost. savers. f _:~ ? :'- cti,.. `
STAT
. wnern all racwiZP &LIC W11S1GGRais ?,i+ =.ys _ _ - -
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 Declassified in Part - Sanitized Copy Approved for Release 2012/11/01: CIA-RDP10T01930R000100050029-3
? Oil l:2G-77
2.
FOR: Dcputy -Director for Sci;rrcc and Tec?:nolo y
'TION Executive O fiver/DJS:1T
SUBJECT OX (E Co-:lc nts on
eco cnc'ation to Consolidate Agency
Micro raphics
REFERENCE _cr_ora.ndul, for Acting DDA city 16 Aug 77
(D=)/,l i'77-540G)
S
7-11e OD E is fir. 1y Oonc"r d to h:'i _::r:
e Xi5t; n- cro5- r?p.iics reS o:irc': Co__;, 0_~!_3i:eti cen-
tx'ailized in an overall Aj;ency facility in
the re'i'e rence . Our re sons are
2. The O7 E pnent and e fort is dircc. v
related to andca:,pati~le ZTt_.'-~st.l _a,. co_it.r c1or
ecuipmc;tt and records. I t would be co~~,:t.er-}1: o uc-
tive to. divorce OJT;:' f ro, this direct r:2 c' i acv nd
i by CC:a1i e i acttivi y.
L). There would. be little :r any OD ;r. reso~i~`~ e
^_c lity
CO~-,t.ri}sutiv:l to a ccnt_lizel ;:,_e: