MEMORANDUM TO ADSG (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00499R000700130032-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 22, 2016
• Document Release Date: April 19, 2012
• Sequence Number: 32
• Publication Date: March 1, 1949
• Content Type: MEMO

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THIS DOCUMENT -S A
SOURCE REFERENCE IN
OC HISTORICAL PAPER
NO. CC-1, VOL -I- Z
1 Maroh 194 9
1. ,r-tached are several memoranda which request action to
pertain specific personnel problems. The major document is
or .M1 m tred for forwarding by you to the Director. It is not i,n-
tc:-dnd as a substitute for the memorandum which was su1mi1.tted
to the Adi;;O in ioccmber, 1D46, outlining a program over a three
year Her iod. Tho paper is rather a statement of the most press-
in1* requirements which it is felt must be acted upon without
dolnyy in order to avoid serious repereussiczis within. OSO and CIA.
The ovura.Il program is still considered most important by the
Co:F our.ieations Division and it is urgently rooonmserded that it
be presented to the Director as soon as your studies are completed.
ZiG attached paperadoea not specify certain points which it is
believed should be brought out in any discuasion with the Director.
"These include the facts that the Communications Division Table of
Orgeuiization is not adequate to moot the work load which the
poreonnol are attempting to carry, that even this inadequate
`T/:J had never been more than a-3proximately 2/3 filled. that the
lnnC dalafa in recruitment of qus;.lifiod personnel and the exces.-
civv sly lean x delays in security clearance are the main reasons
for trots lack of personnel, that'prcnont space limitations
preclude the firm establishment of the large training program
which is now believed essential-to ultimate filling of existing
and requested additi zeal poaiticz s.
2. The other documents are a roquest for unblooking of
certain positions at the bass station in 0 and a request
for the proper establishment of positions required for the Cott
minications Division to meet its responsibilities under the rear
organization in the field of ocmmunicatlome supply. The last
document is a reoou$mendation that tho network of radio stations
which have been ostabliahed by CIA in the fiddle fast at the
ra'quuat of the Department of State be closed since there appears
to be no prospect that the personnel crisis there, taking into
consideration the worldwide shorta. a, can be satisfactorily met
within the next six monthss.
S. The matters taken up in all of the papers mentioned above
merit,, it is believed, action in the immediate future and your
approval of the acticz requested in them is considered urgent. 25X1
25X1 HISTORICAL DCCD1mr
Destroy only Wt v, consent
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TO, The Director
SUB=E=s Comrrwnioations Support for OSO Future Progran
m AR 1 1949
1. The Corununications Division has been seriously embarrassed by
its Inability to support CIA activities in accordance with its under-
ztanding of Communications responsibilities. Commitments have been
These commitments have boon and are being met on a decreasing
The implementation of other projects,
scale due principally to the shortage of qualified technical and cleri-
cal personnel, both for overseas installations and departmental positions,
has been delayed or suspended when this
25X1
&tin Mterioa. -
Division was unable to assure adequate communications facilities.
Unless it is possible to eliminate the present recruitment and pro-
cessing difficulties, the Communications Division will be forced to
continue to contract its activities as is already true in ECA and
necessitates not only the filling of all vacancies in the presently
authorized Communications Division Table of Organization without
delay, but also both augmentation of that Table of Organization and
priority recruitment and processing of additional personnel thereby
authorized. These steps will permit undertaking certain projects of
imodiate nature. The additional personnel are required in order to
insures
2. The implications of the above statements have been apparent
for some time and a Communications program for present and projected
actittitios has been initiated. The seriousness of this problem
a. The establishment of an d auate Communioatione traini
briefing, and coordination grow 25X1
are being set up very rapidly
0 which involve personnel training, provision of signal plans,
and or to,ra hie procedures and materials. Thar programs ? 25X1
utilizing personnel whose training will be
also under way. A presently limited number
of Plans for clandestine radio communications under peace time con-
ditions are being implemented.
b. The establiahe ant of a Communications operation staff in the
Personnel are required to plan and establish clandestine communications
and train operating personnel for projects currently hold in abeyance
due to lack of staff, Their assignment will, obviate the necessity for
utilizing the services of CIO and 1SA, -
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o. The provision of a technical staff fo ying out the Com-
nunioation s portion of the ataft and olandos.
tine in vol1igoncs project,
d. The establishment of the staff for Co:mnunicationa training,
Tire
ng
foreign personnel is considered by FBt'lr and Coutzunicatians to
involve serious socurity hazards. The proposed staff should either have
headquarters in one of they countries concerned or should be stationed in
,~ashington for dispatch to overseas stations as necessary.
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f. The efficient establi ahumennt of a base station This
facility is required in order to provide a base stations or ioh 25X1
is not as politically vulnerable as thu present station at or
a base station at any other o r.isting MCA location. In addition. the
g. The assignment of additional personnel to to peraait
efficient su ort of commitments for staff and clandestin- ooxamunioations
mounted by and by State support stations
h, Increase of authorized strength for the Co ications Division
in Washington. The current staff is not adequate to efficiently carry
out all re ;ular assignments and to implervent the above QEO ,requirements,
the responsibilities for providing electrical ociiuuieationa and training,
of personnel for the Advisory Council, ORE, 'BIB,
and for the selection and training of personnel sn support of aomam i??
cationis needs of UPC.
or of sendi
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Organization and the additional positiorshereian rOque s
least possible delay cannot be carver-emphasized. This momorandum {,does
ti Divi.4 A"
nocesssit for filling both the vacancies on the present Tab e3 0
y
d .,.4 th tad
the (,om un1Oa-G1OT1s 1"iVJO.-.vu w vi.. J ...-- r__._----
sibilities and to undertake the new projects listed above. 1 The %'
3. No figure is inoluded for personnel to perform staff functions
in connection with Cor nunioations supply hatters sot forth in atreement
between the Servioes Officer and the Chief, Communications, sins this
matter is being handled by separate ma orandum.
3. The attached ehette list all positions in addition to t~xvse
on the present Table of Or-enizati.On which rust be filled in order for
not refloat the ultiaaate requiremonts or the Commuznioa ons3
for implementing all projects oontemplatod by OSO and ncoting knoltn;
Coro aications Division reegUrements of other elements of CIA. \
4. =positions are Bated (the .1950 budCot estirmate indicate
ure ^-th)'1
949
1
s
the necsasity for= depert ntal personnel over estimate;
A b +K Ci,41
n
a! w
the overseas positions Aust be estabZishe
positions must by established by the Civil Bowie * Ca?ti ?
f!Ib
ithi
Bureaux number of the present position. The rasmaizsing dep --A I
Uurean mascara AU -LM U0+-b%.?.,.. --- '
be established in other instances end these arc indicated with the
Vi ere possible, departmental positions which were appraa by
Service Commission but suspended from the Co=unications Table of
:.a+1 4, nar_arbsr 1949 have been utilised and are indicated by .
VC
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25 February 1949
Table of Organization
It is requested that you authorize the unblocking of the seven
ceiling positions on the Base Station table of organiza-
tion and the suendment of the table .of organization to substitute
two Communications Technician, Radio, OAF-7 positions for the two
Maintenance Diesel Motor, OAF-7 positions now authorized. A copy
of the previous memorandum on this subject, including the ADSO
notation, is attached. This action is necessary to formalizer the
establishment of the Base Station as a working entity rather than
the originally requested radio test group. It was not incorporated
in the memorandum requesting additional positions since it is
understood that you have authority to approve this without reference
to tbs Direotor.
SECRET
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STAT
STAT
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GURII)LNTIAt. mp'.
CQ, RI FI T$a~l
ADSO
i CCO
Allooation of Supply Situ
20 February 1949
1. It is rogaaated that approval be grantud for the establish.
aunt of a cootion in the Comuaanioations Division cotcaisting initially
of find positions to carry out the mkply fumationa and ra sponsibi.
lidos assigned to C01 WO by wcmoranduc of ogrootassut dated 11 January
1949, copy attached, following overall roorgsnisati **. .2he positions
and grodss. should be as follows:,
None of the three rc+n who wore retained out of the original Supply
and Property Control group is, assigned to a C m=icativna f~ivision
2. the offoat of the agreement bet.~rroen the Servioes Officer
and MWO is to relieve C01,040 of direct warehouse responsibility
but to rem no other previously hold Emotion and to add certain
duties not previously assigned. At the present tie r, the Ccr i-
cations Division has to positions allocated to it for these functions,
daspartzontal position, One has bean carried on
sinoo 1946; one is carried on stabliohod for SSUj
and one is oo'rried on an old SSU slot, Their suspended status
is highly undesira--b . Their iml n r is alr+sw r resulting in
work bsoklcge.
a Uon on was request could be expedited.
S. Tentative job descriptions have been prepared and will be
aubmktted upon approval of the position allocations on the Co nis
cationnas Division Table of Organisation, It vould be appreciated it
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11 January 1949
MME 0RANDD}d OF AGREEniENT
Pursuant to memorandum dated 29 December 1948 signed by
U.S.N., Executive Director, the following
procedures will be followed by the Services Office and Communications
Division, OSO, in handling signal property.
1. Abe-countable Officer and Aocountcbility Records= Account
ability records will be established and.will be maintained in the Storage
and Issue Section, Supply Division, Services Office. It is understood
Communications Division, OSO, will establish a memorandum record of
stock on hand and will post to this record from requisitions as they
are received. However, a copy of.all debit and credit vouchers posted
to the records of the accountable offioet will be forwarded to Communications
Division? OSO, for information.
2. Signal Equipmebt,,Catalogue, and Nomenolatures The Services
Office, in cooperation with the Engineering Section, Communications Division,
OS0, will review all existing signal equipment on hand and establish com.
plete and accurate nomenclature of all items. A signal equipment catalogue
carrying the correct nomenclature will be prepared. The Engineering Section
will furnish the complete i-iomenolature required and a stock catalogue
numbering system as item numbers will be mutually agreed upon.-.The signal
equipment catalogue will be issued and distributed by Communications Division,
OSO, No catalogues, will be distributed by the Services Office except within
that office as required. The catalogue will not contain lists of covert
or semi-covert equipment and it is understood Communications Division, OSO,
will prepare and distribute such a list as they -deem necessary.
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3. Stock Items --- Stock Levelat It is the responsibility of the
Communications Division, OSO, to designate those items which they desire
to be stocked' giving complete nomenclature and establishing maximum and
minimum quantities for all items to be carried in stock. The addition and/or
elimination of items to be carried in stock will be on the recommendation or
approval of the Communications Division,"OSO. The recommendations of
Communications Division; 030, in this regard will be wade by memorandum to
the Services Officer, CIA.
4. Requisitioningt Communications Division, OSO, will initiate all
requisitions for communications supplies and equipment required by overseas
activities of OSO and by the Communications Division, USA. Requisitions for
stock items will be forwarded directly to the Storage and Issue Segtion,
and requisitions for purchase from vouohered funds will be
forwarded to the Chief, Supply Division, Services Office. Requisitions for
supplies or equipment to be procured frown will be forwarded
to the Services Officer, CIA, with such approvals as are required by special
funds regulations. Technical specifications for items to be procured under
contract and thoso for developmental contracts will be prepared by Communi-
cations Division, OSO, and submitted to g ether with appropriate requisition.
Requisitions for signal supplies or equipment submitted by CIA activities
other than OSO, received by the Supply Division to be issued eithor from
stock or to be procured from open 't-arket or contract purchase, will be for-
warded to the Chief,"Comnunications Division, OSO for coordination and
approval. The same procedure will.be followed by the Deputy ' Services. Officer,
;;)Covert Branch, upon the receipt of requisitions from covert activities other
CONFIDENTIM
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than O. Requisitions for supplies or equipment for the replenishment of
signal stock items will be prepared by the Accountable Officer, approved
by the Chief, Storage and Issue Section, and will indicate stock item
number, nomenolature, quantity to be ordered, maximum and minimum.quantities
as established by the Communications Division, OSO, quantity on order, and
monthly rate of consumption for each item to be replenished, Such requisition:-
will be forwarded to the Chief,.' Communications Division, OSOO, Attentions
Supply Officer, Communications Division, for approval. Requisitions which
are approved will be forwarded to the Chief, Supply Division, Overt Branch,
Services Office for procurement action. In any case where the Supply Officer,
Communications Division, desires any changes to be made on the items
requisitioned, he will forward his recommendations to the Services .Officer?
CIA, by,a memorandum, together with the requisition concerned, Requisitions
for items from stock required by Communications Division, OSO, Washington
or vicinity, will be prepared by the Supply Officer, Communications Division,
once each day and delivery will be made by the Storage and Issue Section
on the following day. Requests for issuance of supplies and equipment
required for an unforeseen emergency will be made on aninforsmal basis, sub-
eat to thy, receipt of a confirming requisition.. ~n these instrn ces, temporary
memorandum receipts will be obtained.
5. Receiv'nu and Inspection: Services Office will be responsible
for the receiving of all signal equipment, and representatives of the inspection
and Testing Section, Communications Division, OSO, will be responsible for
technical inspection of signal equipment. Services office representatives
.will not forward receiving copies of purchase orders or other document to
the Budget Off.oe until the signature of the Communications Division Inspector
CONFIGENTIA
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has been obtained on the Storage and Issue file copy of the procurement document.
Inspection and testing will be made at the location at which the property is to be
stored. Supplies or equipment found by the Inspector not meeting specifications,
or damaged in shipment will be made the subject of a written memorandum by the
Inspector to the Chief, Storage and Issue Section, indicating in sufficient
detail the extent of failure to meet specifications and/or damage.
6. Inspection,- Cargo Shipments: Signal supplies and "equipment will
be inspected and tested by representatives of the Inspection and Testing Section,
Communications Division, OSO4prior to packing or orating, and the Inspector
will by appropriate means indicate those items which have been inspected and/or
tested and Will approve for shipment. The Storage and Issue Section will not
make shipment of any items which have not been inspected and tested prior to
shipment. Representatives of the Inspection and Testing Section, OSO, will
supervise and approve the method of packing and actual packing of all technical
equipment of a fragile nature, and will indicate by appropriate means those items
in each shipment which were supervised as to packing and were approved. Res-
ponsibility for adequacy of packing will be mutual.
7. Substitution -- Back Order The Storage and Issue Section will
not make, any substitutions of items requisitioned. Where an item is not in
stock, the accountable officer of the Signal Supplies Unit, Storage and Issue
Section will, by telephone, notify the Supply Officer, Communications Division,
that the item or items requisitioned are depleted and request new requisition
for-new items where substitutions can be made. In addition, the accountable
officer, Signal Supplies Unit, will forward "out-of-stook memorandum" to the
Supply Officer, Communications Division, OSO, and will indicate thereon those
items and quantities of:such items which cannot be filled from stack. Carbon
copies of "out-of-stook memorandum" will remain on file in-the Storage and
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Issue Section. The "out-of-stook memorandum" will always be used in these
instances and will serve as a confirmation of telephone notice as indicated
above.
84 Surplus Equipment and Suppliess No signal supplies or equipment
will be declared surplus by the Storage and Issue Section, Supply Division,
without the prior written approval of the Supply Officer, Communications
Division, OSO.
. a -
.rioriti, ess In order to facilitate and expedite procurement,
inspection, packing, crating? and shipment of signal equipment and supplies,
the following priority system is established and w ill totern all procurement,
r
w
h
i
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a
e
ous
ng,and
such shipmentss
s
AA Priority This priority will be applied to all shipments
in which procurement and shipment must be accomplished within
If the period of time is less,
the Supply Officer, Communications Division, OSO, will indicate
on all requisitions, in addition to the priority, the deadline
date and place from which shipment is to be made.
A Priority This priority will apply to those shipments on
which procurement. and shipment must be completed with a
period of 60 days.
a. B Priority - This priority will govern those shipments which
must be made within a period of 120 days.
On other shipments of a routine nature, on which there is no urgency
or,deadline, no priority will be used, although procurement and shipment will
be made at the earliest possible date.
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In assigning priority, the Supply Officer, Communications Division,
OSO, will, in addition to indicating the-pr 'rity?on all requisitions applying
to the cargo and request for cargo chipmont, also indicate the date on which
shipment will be made, the location if necessary, and *ill coordinate with
the Transportation Division, Covert Branch, the date'of availability of
shipping space. In the event a shipment is cancelled, the Services Office
will be notified by memorandum of the cancellation which will indicate
disposition of equipment originally procured for the shipment.
Chief, Communications Division, OSO
C011FIDENTIA1
Deputy Services Offioor
Services Officer
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ADSO
arm
ZECA Radio 31etwork
1 March 1949
1. The problems facing the Cana unicati{ofa Divisions, and particularly
those which concern LECA have been dipoussedd with the Chief, MCA, *Inc*
his return on TDY to the U. 8. The It= problems appear to stem princi-
pally from insufficient personnel. The evident impossibility of bringing
MECA up to its presently authorised strength, plus providing replacements
for personnel who are returning to the U. S. or have stated their Inten-
tions of resigning upon completion of ore year in the field, plus providing
additional personnel to cover the necessary, rove of the base station from
its present politically exposed location, necessitate the rocommandaticnt
that all radio operations in MCA be terminated as soon as possible. The
implementing of such a decision by CIA may' take a number of courses*
a. The network can be closed permanently and equipment withdrawn
or turned over to the Department of State;
b. The network can be closed suoh time of a
trained frcompletely
ship~st
adequate staff can be recrui s processed,, to the are al
25X1 c. The network can be closed thmporarily, leaving two men in
rep eneent o obsolete and worn out equipment,
tenance
i
,
n
pro native ma
compilation of supply records and o~ sicnal activation of emergency
25X1 circuits. 25X1
2. At the present timle, re ' e nine vacant slots in the overall
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a,t;A Table of Organization of inactive positions. In 25X1
addition, there are0 stat one 'which are authorised one radio operator
technician, and should be authorize40 one man whose contract will, 25X1
be completed in l1ereh has requested euithority to leave the organization
25X1 to join0 The present acting Chief, RS CA, is returning in March
for home leave and return to DECA. 0 men will return In June and
July for reassignment elsewhere. The Spooial Funds Officer in due to
return in April. Ciao man has stated' a positive intention to resign
upon completion of one year in the field in June, and one or two others
25X1 have hinted at similar action. Clain i m=. may be lost through mar age?
securi ].eared for assignment
bein
l
g
s are
individua
Processing was requested by this fi on three of these in September'.
and on one each in August, Octoba , 1ovember 1948 and January 19499
Will be fortunate if the ' 25X1
ti
i
za
on
It is expected that the organ
25X1 a-eoept employ mt when secur$ty, processing is ample-to , Personnel
s or gee have plagued efforts to boo ate IECA since it was initiated In
1946 and the Co nunicatLous Divisiy oc$ no means by which the
shortages can be mot or operation cc
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3. Additional problems in 1CA which have recurred since its
inception and which have contributed to the constant upset condition
are thG presently noun-oxistent or unsttiefaotory arrangements for
transportation of necessary equipment and supplies in the areal the
unsatisfactory annitary and housing conditions, and the periodical
adjustments in living and quarters allowances which alter the overall
inoa:rso of porsomiol.
4. The oloaing of }ACA will parruit the reassignment of peraounol
to petitions and duties which arc doomed, according to discussions with
COPS end his Branch Chiefs, to hold higher priority in fulfilling the
primary responsibilities of 030, These might include the ostablishmont
on a very limited scale of a bass in either aced
the assignment of one or two sees to staff training and operating duties
In Europe.
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