TRANSMITTAL SLIP

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000600260036-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: March 14, 2000
• Sequence Number: 36
• Publication Date: May 5, 1971
• Content Type: FORM

Approved For Release 2000/09/02 : CIA-RDP83B00823R000600260036-5
25X1A
25X1A
DATE
5May1971
REMARKS: At a past Long Range Planning
Meeting we mentioned the OS notice
issued many years ago to reduce re-
typing, typing, etc. Search in E&PD
has failed to produce a copy of the
notice, either in maintained records or
in archives. Based solely on recollec-
tion, the idea expressed is included in
para c. of the attached. I have also
taken the liberty of including some
other secretary-saving ideas which--
though possibly too "far out! ight
be worthy of consideration.
FORM NO
I FEB 55 241
REPLACES FORM 36-8
WHICH MAY BE USED.
25X1A
25X1A
Approved For Release 2000/09/02 : CIA-RDP83B00823R000600260036-5
 Approved For Release 2000/09/02 : CIA-RDP83B008000600260036-5
1. Manpower and budgetary restrictions imposed on the Office
of Security for the new Fiscal Year and thereafter, necessitate a
careful review of office procedures to assure that production re-
quirements are fulfilled despite personnel cutbacks.
2. At Headquarters, professional personnel are to be encouraged
to reduce secretarial workload whenever possible without inordinately
shifting secretarial duties to professionals. The following suggestions,
as well as innovations particular to each office, are to be encouraged:
a. Wherever possible, professionals should prepare
their own drafts, in handwritten or typed form, before submission
to a secretary for final typing. Within small components, super-
visory review of proposed memoranda should be accomplished while
in draft form, to reduce retyping of final memoranda.
b. Dictation should be be reduced where possible in
favor of professional-prepared drafts, unless such dictation is for
final form without an intermediate secretarially-typed draft of the
dictation.
c. Memoranda prepared for file or to addressees
within the Office of Security need not meet the standards desired
for communications to components outside the Office of Security or
to other Government agencies. Memoranda. intended for use solely
within the Office of Security may contain erasures, strikeovers,
"x"-ing out and inked corrections to a reasonable extend as a means
of reducing retyping.
d. Carbon copies should be reduced to the minimum
required for files and distribution. For example, only one copy of any
particular memorandum should be placed in a security file. Machine
reproduction copies of the original of a document are clearer and gen-
erally as permanent as carbons, should additional copies of a document
be required at some future date. Duplicate copies of memoranda in
files should be removed and destroyed to reduce the bulk of such files.
e. Forms should be utilized to the fullest extent possi-
ble, with entries made by the originator by hand or typing, rather than
having the form retyped by a secretary.
f. Innovation in office routine is encouraged. Successful
inngvva t rov~eC~?o l`t~e$ddPO~ D1 'Bfl?82,3#~,flfl?W026tQi4~,6i
the Pges ions Awards Program, to allow sharing of the labor-saving techniques.