MEETING WITH (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10T01930R000500160029-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 22, 2016
• Document Release Date: October 17, 2012
• Sequence Number: 29
• Publication Date: September 16, 1968
• Content Type: MISC

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Meeting with
Since the 303 Committee is a specific mechanism established by
the President to implement his stated policies, it was generally
agreed that the 303 papers are basic policy guidance documents which
should be made a part of the CIA historical record, to be kept under
CIA custody for a specified period of time, with a further review at
the time they are eventually made available to the public (if ever).
has in his vault the 303 Committee minutes and papers
since 1963, with the exce tion of a few of the current ones which
still has. writes up the minutes of the Committee
meetings. Most of the documents are the signed originals and are
usually filed by geographical areas and chronologically within areas.
There is a complete set of the minutes filed separately and then other
files of supporting papers. Some of these contain informal notations
by to Rostow and others, some of which may contain important
detai s, although believes that most of this material was
included in the minutes. believes the 303 material about
fills a 4-drawer safe.
Certain of the papers and minutes involve BYMAN matters.
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original papers and proposals on these matters are not in 25X1
files but are probably held by DDS&T. will discuss 25X1
these with DDSfT to determine the best method of ing.
The OXCART project is one subject which the DCI specifically
mentioned should be included in the Library. was 25X1
under the impression that the whole thing was isa rove a out a
year ago and the project was put in mothballs but stated 25X1
that the matter still comes up occasionally. will
-discuss this with Carl Duckett.
has all the minutes and papers of the SIG since the .25X1
publication of NSAM 341 in 1966. This really is a State Department
baby and 0 has asked Art Hartmann what they will do in this field 25X1
and he assumes that everything will be turned over to the Library.
There is very little which comes up of direct concern to CIA other than
for the DDI and DDP to look over papers for general evaluation. There
has been little or nothing in the counterinsurgency field other than
being involved in rewriting the old overseas policy paper 25X1
and SIG implementation directive last May.
does not keep a complete record of the IRGs. He merely 25X1
keeps abreast of things which may eventually come up to the SIG..
It was decided that
16 September 1968
will get specific approval from 25X1
the DCI within the next day or so for inclusion of the 303 papers in
the Library and then reproduction either by Xerox and microfilm can begin,
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also said he
would chec
k wit
h)
on the mat
ter 25X1
of COMINT papers.
was of
the opinio
n tha
t most of such papers h
ad 25X1
been returned to C
a ter use.
A discussion was had on whether the following types of CIA issuances
would be included in the vault material going to Austin, in which case
it would not be necessary for CIA to consider inclusion:
Katzenbach Report
303 Papers - Rostow does not have any of these and doesn't want them.
They always came back to after the President
had seen them.
NSAMs - would be in Presidential files.
NIE's - can be dropped as they are already in the Presidential files.
ONE production - already in files.
USIB minutes - probably, but they don't generally don't go to the
President. Check with McCafferty would help on this.
Reports - also would be in the vault.
CIB's - COMINT and photo reconnaissance - would probably be complete
in the President's,' daily brief.
OCI - Sitreps go to Rostow and President. Weekly essays published
separately. Very few would go to the President. McCafferty
would know about this.
OER - Bomb assessments in North Vietnam. All kinds of material has
come in on North Vietnam. Studies almost hourly. Is probably
all in the vault. Their only sensitivity would be because of
our relations with the Pentagon. Check with'McCafferty.
Che Guavara - no special interest in the White House on this case.
Scientific & technical reports - periodic briefs:
office has a staff made up mostly of scientists who are on
panels which have connections with the DDS T. Certain
the
technical papers do flow through and
will check to
see if material will go to Austin..
NIS - none of this is included that
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Specially prepared reports - stated that would 25X1
know about these. Those things in the vault are only those of
direct interest to the President.
stated that as he saw it, the problems involved to .25X1
safeguard the materials already in the files made it necessary for CIA
to consider what else to provide for Austin to make the CIA version of any
important story available, and to decide what else to keep in our own files
for later release.
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I UINCLASS,FIED I I CC NF'IDENTIAL SI r~I'
i
CIA e
o as dmin Officer l Se
UNCLASSIFIED 1 -1 CONFIDENTIAL SECRET
FO RM k0. 237 Use previous editions (40)
c. Constructing and operating our own Archives
outside the Records Center.
a. Turning all of our OSS collection over to
the Roosevelt Library.
b. Sub-dividing our Archives collection
(6,000 cubic feet) into chronological
groups to be put into the related
Presidential collections.
-.4. Destroying all of our old permanent records
collections.
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OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIAL.',
1
_
rbie
Support Services Staff
2
3
.
25X1 25X1
25X1
s
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks
From this report on his visit there last week
you will note was impressed with the
security and controls National Archives exercises
over Presidential Library files. He has ed
to me informally upon a few alternative
r
iti
p
opos
on;
to which we will eventually have to respond,
(OVER)
FOLD HERE TO RETURN TO SENDER
NAME, ADDRESS AND PHONE NO. DATE
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12 September 1968
SUBJECT: Handling of Classified Material in Presidential Libraries
1. Here is what came out of a long conversation on 11 September
1968 with Mr. Evans Walker, the officer in charge of Presidential
Libraries in the National Archives and Records Service. It adds up to
an assurance that classified material in Presidential Libraries will
not become available to the public for many years - "we are thinking
in terms of 75 to 100 years," said Walker - and that CIA will remain
master of the disposition and use of its own donations to the National
Archives, of which the Presidential Libraries are a part.
2. The Archivist of the United States will shortly address a
letter to the DCI to assure him that access to CIA papers in these
collections will be kept-under strict control. Meanwhile I have Mr.
Walker's assurance that CIA's wishes with respect to retention of
material in CIA custody for eventual transfer to Presidential Libraries
will be respected.
3. Here briefly is the status of four Presidential Libraries
already in being:
a.- Roosevelt. The collection at Hyde Park contains some-
thing like 25 tort mi.lion pages. It is. still being screened. Of
one large body of wartime maps, for example, 90% are still sealed and
unscreened,,and no one has any idea when they will become accessible
to the public except that it will be "long years in the future."
Meanwhile only the Director of the Library and probably one assistant
will have access to such materials.
b. Truman. The Library at Independence has a security vault
intended to hold afl classified materials. The problem here, however,
is that Mr. Truman has kept many of the most important documents in
his own personal possession. Until recently he occupied an office in
the Truman Library; I gathered that much of his sensitive material is
in this office, but it has not yet been integrated into the Library
proper. The known collection contains something like 18'to 20 million
pages, and there is no telling when screening will-be completed.
c. Eisenhower, The Library at Abilene similarly holds some
18 to 20 million pages of documents, and sensitive materials are
stored separately in a security vault. These materials were turned
over to Archives about a year ago and screening began only then. It
too will take many years to complete.
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d. Kennedy. The entire Kennedy collection is in dead
not even begin to be screened until'the new
d
it w
storage, an
building is finished. Most papers are already stored near Cambridge,
but documents bearing on national security. and foreign affairs have
been retained in the National Archives Building in Washington in
case any of them is needed by the Johnson Administration - i.e.,
asked for by Bromley Smith. Walker believes that Smith has asked
for documents only five times at most during the past five years.
(e. Johnson. All Walker could say about the size of the
Library at Austin is that it will be "fantastic." The vault-space
needed for sensitive material in each Library has been growing
larger and larger.)
4. Presidential Donations:
"About 99%" of the material in the Libraries so far has come
from the personal collections of the Presidents. It is conveyed to
the Library by an instrument of gift which is so complicated that it
takes several months to write. The one signed by the Kennedy family
provided for access to the documents by the Johnson Administration as
necessary, but it omitted to mention access by future administrations,
instrument
h
l
e
t
and this problem remains to be resolved. In genera
sets overall policy for future handling, including rules governing
the date and manner of making presidential papers available to the,
public.
S. Other Donations:
The archivists solicit personal papers from any person closely
to
dditi
f
on
or a
associated with a President. Some are still coming in
the Hoover Library. Personal papers contain a great hodgepodge of
materials, and we must expect that they will include some from CIA.
Walker had noted a copy of a Current Intelligence Bulletin in one
recent personal contribution, and supposes that there must be CIA
papers in others. He had recently had occasion to go through an attic
full of documents which had gathered dust since 1945. The donor's
instrument of gift had placed no restrictions on the use of.his dona-
tion, but a quick look showed that it contained so many sensitive State
Department documents that the archivists declared the whole collection
off limits to the public.
6. Contributions by agencies and departments are governed by the
stipulations of the donors. A number of agencies stipulated that their
material in the Kennedy Library was not to be made public for 75 years.
The Atomic Energy Commission has under way a massive program for ear-
marking materials for the Johnson Library, but most of it will not even
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unLl
leave AEC custody for 25 years. Walker is of the impression that
some 40 to 50 reels of microfilm are being maintained in CIA
custody for eventual inclusion in the Kennedy Library. Whatever
criteria we adopt for keeping materials in CIA custody for eventual
inclusion in the Johnson Library will be satisfactory to the archivists.
6. Screening:
The process by which these masses of paper are brought into
some order is roughly as follows:
a. Basic policy is laid down in the original instrument of
gift signed by the President or any other donor.
b. The Presidential instrument usually provides for a
committee to oversee the screening of the collections; it usually
includes representatives of the National Archives, close associates
of the President, and maybe the President's family lawyer. It esta-
blishes the priorities for screening, and even this first step may
take several years.
c. Then the professional staff of the National Archives,
armed with all necessary clearances, goes through the collection
document,by document, looking at every page. Three types of material
are separated out for special handling: those which deal with
national security or may be prejudicial to relations with other
governments or may reflect on persons still alive. Each originating
agency is asked for permission to screen its documents. The screen-
ing committee meets occasionally to review the work of the professional
staff.
d. The Archives people do not tamper in any way with the
system of filing bequeathed by the White House or any other donor.
7. There is at present no regulation specifically governing
the handling of and access to classified documents in Presidential
Libraries, but Walker agreed that it would be useful to create one
and that it would be appropriate for CIA to participate in this
action. Meanwhile Executive Order No. 10501 applies. Walker kept
pointing out that it is the policy of Archives to bend over backwards
in safeguarding sensitive materials,*and.it was he who proposed that
the Archivist write a letter reassuring the DCI.
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SECEET
8. I suggested that one of our worries on this point was that a
President, instead of writing a book on his administration involving
security problems with which he himself was familiar, might assign
such.a task to a trusted associate who would not understand those
problems. Walker acknowledged that this might be a real difficulty.
But short of a President's personal intervention in the handling of the
papers of his own administration, this danger is unlikely to arise. I
asked whether there was any chance that a trusted scholar with the right
security clearances might be given early access to papers on his under-
taking not to quote from them. Walker replied that so far as the Archives
were concerned, there is a very firm policy not to allow any individual
to have access to Presidential papers ahead of the public. "If Arthur
Schlesinger, for example, asked to use the Kennedy Library for research
ahead of other scholars, he would be turned down cold."
9. The Physical Problem:
In general the documents of government agencies are being
microfilmed by the Archives on the agencies' own premises, with'
portable table-top cameras dating from World War II. The Archives
hope that the 35 mm microfilm can eventually be converted into Xerox
copies. If CIA is able to do its own microfilming so much the better.
There will be no problem in handling material which is microfilmed in
batches of 5 to 20 thousand pages at a time, but the Archives urged
that the reels be properly identified; their problems would be reduced
if the material were properly indexed. Aperture cards would be satis-
factory, and, to the extent we could provide our own Xerox copies, we
Distribution:
DCI
Ex. Dir.-Compt.
DDP
DDI
DD/S$T
DDS
D/DCI/NIPE
OGC
OLC
D/ONE
D/S
CA Staff
Historical Staff
(Others to be added)
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ME4DRANUUM FOR THE RECORD
Stt,ttiT
9 September 1968
.`SUBJECT: CIA Materials in the White House and in
e is a summary of a 90-minute conversation I had on S
1 H
er
b th M. Arthur McCafferty -the staff officer of the
S
2.. Ever- thing in the vault is scheduled to be shipped to Austin
'I:for inclusion in the special classified section of the Johnson Library.
hower and
e
E"
Cl Iona y
vault which contains all material in the White House on foreign
affairs, national security, and intelligence.
m
epte ex wi
N t' 1 securit Council who is responsible for maintaining the
,
n
-This practice was followed in assembling the Truman, is
;:Kennedy Libraries. Even though CIA made no specific contributions to
either the Truman or Eisenhower Library as such, Mr. McCafferty said
"you would be absolutely astounded to know how much CIA material is
in them. I think you can take it for granted that every goddam piece
of paper ever sent to Mr. Eisenhower by CIA is in the Eisenhower -
Library. There are probably two full safes of material in the Kennedy
.,Library devoted to the missile crisis, and this certainly includes
material provided by CIA."
3. At 5 o'clock on the afternoon of the assassination in 1963,
the roadway outside the entrance to the West Wing was piled high
. with boxes from the vault to be shipped to the Kennedy Library. This
will be true again on 19 January 1969. (And it raises the question
whether CIA should try to obtain permission to inspect and catalogue
:the CIA materials already in the various presidential libraries. The
is himself unable to go into certain safes. (E(e U11plied CIA might
,
m
suc a p
,nating Agency. In the case of the Kennedy Library, McCafferty pointed
out that even the White House staff has difficulty in getting access
to material, and that the archivist in charge of the Kennedy Library
.are binding on the Presidential Library and wil continue o
presumably by the origi-
terial is s ecifically declassified
h
.matter of pressing. unfinished business.
4. At the same time McCafferty emphasized that the Government's
laws and regulations applying to the handling of classified material
1 t be until
to be made by Walt Rostow and McCafferty implied that this is a .
y
genera ,
)
ingly large task.) The decision as to what papers in the foreign and
:security fields will be made available to the next administration is
White House filing system by which documents are filed according to
and not by origin would make this an exceed-
"ect onl
1 sub
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have considerable difficulty in gaining access to the sensitive parts
of the Kennedy collection.) Meanwhile the current practice is for
most White House files to be kept in a central registry, except for
those under the charge of Mr. McCafferty. The central registry
includes only one type of material of concern to CIA, so far as Mr.
McCafferty is aware. This is material on CIA's congressional
liaison: for example, the monthly letter and a weekly synopsis of
events relating to congressional liaison which CIA used to provide.
S. As for McCafferty's vault, which he showed me, it is a room
about 8 x 15 feet which contains four banks of open shelves from the
floor almost to the ceiling, all stuffed full, with boxes or other
material on top. All this material has every type of classification
through SI. Material of higher classification is kept in safes
requiring special access and one safe is reserved for material con-
sidered extremely sensitive. The only material systematically broken
down within a large subject is that dealing with Vietnam. The manner
in which material on Vietnam is filed is illustrated by two documents
he gave me and which are attached. These files contain, for example,
t
h Vi
nam
e
all the assessment reports of the effects of bombing of Nort
which were prepared either by t or By E and an sent to the
White House. As McCafferty flipped through one file for me, the one
on attitudes of the North Vietnamese leadership, I noticed papers
produced by ONE and OCI, a number of CS reports from FE Division,
and a memorandum signed by George Carver, along with other materials
from DOD and State produced both here and abroad. It looked as if
the files on Vietnam made up about one quarter of the total; McCafferty
said-,that almost everything sent to the White House on Vietnam has been
saved with the exception of picture boards and other products of photo
reconnaissance.
6. McCafferty believes that only two of the continuing serial
products of CIA are present in their entirety: the President's Dail
ecial Daily Report on Vietnam. But the situation
f and the S
B
i
p
e
r
reports on past crises are also present Mc afferty showed me two
long shelves full of material on the Dominican Republic which he
said included the sitreps.* The criterion for preserving these three
types of material is that they have been personally seen by the Presi-
dent. This same criterion dictates preservation - and shipment to
Austin - of all memoranda from CIA to the President - e.g. the DCI's
of 27 March 1967 on the report of the Katzenbach Committee.
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7. Contrary to the impression given to the office of Security,.
25X1 the file of National Intelli ence Estimates and.Special National
Intelligence Estimates is not comp ete: each estimate Tic as been
s~upersede3by a rater one is usually destroyed. Other products of OINT,
are present only if they have been sent to the President personally or
are on a subject of particular importance at the moment. I saw several
which had buckslips from the DCI to the President.
;25X1 8. The Current Intelligence Bulletin is generally kept for three
mnnthc and then returned to CIA.
9. The preservation of White House copies of reports
has been very selective. McCafferty estimates that 75% are estroyec
and of the remainder onl a ve small number have been shown to the
President.
Since the report was long
to provide a summary, and McCafferty obtained this
necessar
it
y
was
from CIA. (Incidentally, when he selects such a report for the Presi-
.dent to see he usuall asks OCI fora uick analysis of its si
cance. )
10. The practice of destroying outdated NIEs and returning out-
dated CIBs represents almost the only effort of the White House staff
to purge the files of old material. McCafferty and his assistant
l
i
h
y
me to app
e t
emphasized that they have neither the manpower nor t
any criterion of selectivity to documents in general once they have
been put in the vault. The breakdown of Vietnam files into categories
and sub-categories, only recently reorganized, is a much more systematic
approach than it has been possible to apply to other materials in the
vault. Thus what is preserved for posterity reflects to a considerable
degree the pressure of workload and lack of opportunity to purge rather
than a carefully conceived program of selection for historical purposes.
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U
11. The quantity of White i Souse material from photo reconnaissance
is negligible. McCafferty believes there are no picture boards, an said
readout of. overhead photography will be present only if it has been
transmitted by the DCI or is included in a special report to the President.
The quantity of this type of material is exceedingly limited.
12. Of FBIS material the reports on worldwide reactions to such
events as the GTtassboro meeting and the Russell "Tribunal" are in the
White House, but propaganda analyses are not and neither are the daily
reports of FBIS.
13. Material in the White House which came from the National
Intelligence Surveys consists of a few sections on Vietnam, perrhaps
some on t eDoominican Republic, and maybe half a dozen other isolated
sections.
14. There is practically nothing in the White House from the Forei
Documents Division.
15. Special Briefings provided by CIA are in the White House only
if they were pi ~~ roviae in written form. Hearings of CIA before committees
of Congress are included only if the DCI provided them personally to the
President.
16. The following is the situation as McCafferty understands it
with respect to material bearing on CIA activities from sources outside
the Agency :
a. Papers produced by or for the 303 Committee are not in
Walt Rostow's file, and in principle are not consider to be part of
the White House collection. They have been returned to
file after use, and thus even those which are still in the White Hou.r-
can be considered as in the present or eventual custody of CIA. This
would be true of the Trueheart Report, for example.
b. Minutes and other documents of the U.S. Intelligence Board
are not formally received by the White House. NSC Liaison may send them
to Bromley Smith, "who reads them and throws them away". McCafferty can
think of no USIB papers in his files.
c. There are no PFIAB papers in the White House files, and
McCafferty doubts that any = papers will be provided to the Austin
Library. (We must check this with-General Taylor or 0) Special
.papers such as the reports of the Knox and Eaton Panels went from PFIAB
to the White House but were returned to PFIAB.
d. National Security Action 'Memoranda are published by the
White House and wii go to Austin,
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e. McCafferty estimates that 98% of the papers produced by
the Senior Interdepartmental Group are in the vault, but very few
of those pro uce Ty the Inter e artmental Regional Groups. There
is, of course, IRG material in the tiles of the in ivi a staff
officers in the White House who are members of an IRG. It is not
certain whether their files will go to Austin, but the answer is
probably yes.
It is also not certain whether the files of
f
.
will go to Austin but again the answer is probably yes. is remains
to be checked, along with the question of what materials from the
DD/SF,T may be provided the Library by him or other donors.
McCafferty thinks that the entire files of the Warren
g
.
Commission are in the Kennedy Library, and that nothing affecting the
Warren Commission is now in the White House except perhaps in those
personal files of McGeorge Bundy which date from the Johnson Admin-
istration.
17. From all this it is clear that CIA has already made, willy
- Hilly, a voluminous and important contribution to the Johnson Library.
In the next few days I shall circulate some observations on what we
can most usefully do to round it out. We ought also to be thinking
of a systematic approach to this problem in the next and future
administrations, since Presidential Libraries containing everything
in-,the White House vault are clearly here to stay.
Coordinator,
Johnson Library Project.
.Attachments: 2 Memos on Vietnam Files
DCI
Ex. Dir.-Compt.
DDP
DDI
DD/SFT
DDS
D/DCI/NIPE
OGC
OLC
D/ONE
D/S 4,..
CA Staff
Historical Staff
(Others to be added)
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