DEPUTIES MEETING - 6 APRIL 1972

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R004600150016-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 14, 2016
• Document Release Date: December 3, 2002
• Sequence Number: 16
• Publication Date: April 13, 1972
• Content Type: MFR

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MEMORANDUM FOR THE RECORD
SUBJECT: Deputies Meeting - 6 April 1972
1. Present in addition to the Executive Director were A/DD/P,
DD/S&T, DD/I, DD/S, General Counsel, Inspector General and D/PPB
(for first three items only). Mr. Colby opened the meeting noting that
he had a couple of items to be taken up before those listed on the formal
agenda. This memorandum will cover the items as they appeared during
the discussion.
a. Executive Director Paper on Records History and
Archives: Mr. Colby acknowledged receipt of comments on the
first draft (except for DD/P whose illness prevented his responding).
Mr. Colby indicated that he will take the comments into account
in producing another draft.
b. Proposed DCI Conference I I Mr. Colby 25X1
indicated he would like to mention this preliminarily and to solicit
ideas for inclusion in the discussion. He noted that the early May
timetable previously anticipated seems out of the question and had
no solid information on which to suggest a schedule. Mr. Colby
suggested the following as topics he believed should be included:
(1) Compartmented Security Systems: He noted
that the initial study is now being worked on by O/S. He
hopes to have some proposals resulting from the further
work by O/S to distribute in advance of the 25X1
session.
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(2) FY '74 Program: Mr. Colby proposes a brief
on FY '74 with alternatives and with identification of soft
spots. The latter he would expect to identify in sufficient
time for the Deputies to react in advance
(3) Evaluation System.
(4) Information Processing: Mr. Colby indicated
that the IP&E Board has been requested to develop across
the board standards and to consider possible systems for
charging or costing computer services. Mr. Colby further
said that the Board has been told to stay away from hardware
orientation.
(5) Equal Employment Opportunity: Mr. Colby's
thought is to have a report similar to that presented at the
last Deputies Meeting.
(6) Personnel Situation in General: The handling of
people in problem areas.
(7) RD&E in the Agency.
Mr. Duckett suggested that community reorganization having
been given major attention at last year's meeting should again be an
item and Mr. Colby immediately agreed. Mr. Colby then went on to
the matter of participants. He was told that D/NIPE (now D/IC),
D/NE, and D/PPB were present last year and he seemed to agree that
at least the first two should again attend. Mr. Houston noted that he
had not attended previously and Mr. Colby seemed to be inclined to
believe that both he and Mr. Broe should be present. Mr. Colby finally
said that he was not sure about anyone else but there seemed to be a
consensus that the presence of D/PPB was a good idea.
c. EOI: This will be covered in a separate memorandu
25X1
ILLEGIB
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d. Coordination of CIA Contacts with Private Industry:
The Executive Director pointed to his draft memorandum as
explaining the reason for having the item on the agenda. DD/I indicated
his belief that DCS has the largest number of contacts - he proposed
and it was agreed to expand the item to include academic institutions -
and proposed that the DCS representative should chair the suggested
working group. DD/I inclined to a scheme which would have several
points of contact in the Agency which could be polled rather than
attempting to establish a single point since the latter would necessarily
involve creation of some duplicative records. DD/I pointed out that
DCS already has its contact in machine records. DD/S&T questioned
whether indeed a problem exists and the Executive Director agreed that
the working group should address that first then look at the idea of
focal points for contact information. (It is my belief that ultimately
we will have three contact points - one each in DD/I, DD/P and DD/S -
with each responsible for gathering all data for its Directorate and
the DD/I center point (DCS) responsible for assembling DD/S&T
information. )
*e. Classification and Declassifi cation: Mr. Colby introduced
this topic and asked that we pass out the copies of the directive on the
Foreign Relations series. Mention was also made of the Lebanon
history and declassification matter. In the context of CRS also seeming
to be a logical focal point DD/I asked whether the historian should be
involved and the Executive Director did not think it appropriate. I
mentioned Dr. Ehrmann's desire to be involved if the substantive
writing were to be done in the Agency rather than working only with
existing finished intelligence papers. I also mentioned the suggestion
from Mr. Franklin at State that the Agency might be asked to furnish
broad groupings of documents leaving to Franklin's people to decide
what would and would not be used in their writing of publications.
Various reactions would indicate that the Agency will make its own
decision on specific documents.
On the subject of Executive Order 11652 I passed out copies of
the O/S redraft of and a summary sheet listing significant
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points. It was suggested by the DD/I and subsequently agreed that
those present should react to us on this draft prior to our putting
the revised regulation into formal coordination. Mr. Houston
commented that our subparagraph k(l)(c) might be altered through
some more general Agency exemption. (0/S will have to determine
from him what he specifically has in mind.) Mr. Houston also
mentioned the inter-relationship between the Government-wide rules
and our own regulation noting that he very likely would be the Agency
representative on the overall review committee.
f. As an add-on item Mr. Houston mentioned that we would
not surface any executive agreements except those negotiated for us
by the Department of State in response to Senator Ervin's request.
25X1
Jo . Coffey
Dep Director
fo Support
*Extract to D/S and DC/SSS
DD/S:JWC:llc (10 April 1972)
Distribution:
0 - DD/S Subject
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