CONTROL OF CONTRACTOR CLEARANES, ACCESSES TO COMPARTMENTED INFORMATION AND NEED-TO-KNOW REGARDING ORD PROJECTS*

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88B00553R000100180039-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 20, 2016
• Document Release Date: May 16, 2006
• Sequence Number: 39
• Publication Date: September 14, 1999
• Content Type: REGULATION

Approved For Release 2007/10/23: CIA-RDP88B00553R000100180039-7
AUfIN1014A I IY - IR I ER 1AL W X WWLI
2AOCT 197p
OFFICE OF RESEARCH AND DEVELOPMENT
GENERAL NOTICE NO. 95
SUBJECT: Control of Contractor Clearances, Accesses to
Compartmented Information and Need-to-Know
Regarding ORD Projects*
1. (U/AIUO) Effective immediately, all ORD COTR's are
required to maintain a list of all contractor personnel
(including managers, security, contract staff, clericals, as
well as technical assignees) who have the need-to-know classified
information regarding ORD-sponsored research projects. This
requirement applies to all contracts which become effective after
the date of this notice. The COTR, in concert with the Contractor
Program Manager, is to develop a separate list for each contract
that the COTR monitors. The listings are to state clearance
levels (CONFIDENTIAL, SECRET, or TOP SECRET) as well as specifying
which, if any, Codeword accesses (SI, TKH, BYE) or a "Q" clearance
are needed by each contractor employee listed. Completed lists
and subsequent modifications to the lists will be sent to the
ORD Contracts Staff.
2. (U/AIUO) Contracts entered into after the date of
this notice or existing contracts which are extended by adding
additional work will require that an initial access and
clearance list be furnished to the Contracting officer within
60 days of the date of the contract. All such lists are to be
signed by the Contractor Program Manager. When these lists
have been received by the contracting officer, he shall forward
them to the COTR for verification and return to the ORD Security
Staff. In addition, quarterly reports thereafter to the
Contracting Officer are to be submitted by the contractor. These
reports will state whether or not there have been changes in
need-to-know as well as changes in clearances levels or accesses
needed to carry out assigned tasking. Again, the COTR shall
verify/concur with these lists and return them to ORD Security.
*As used in this Notice, clearance refers to office of Security
approval for an individual to see and use classified information,
i.e., CONFIDENTIAL, SECRET, or TOP SECRET; access refers to
Security and Program Office approval for an individual to see
and use material that requires special handling in compartmented
channels, i.e., codeword material; need-to-know refers to approval
by ORD, usually the COTR in concert with the contractor, for
particular individuals from a particular contractor's facility--to
see and use the substantive content, or to be aware of Agency
sponsorship, of research projects, papers, or equipment produced
or sponsored by ORD. Note that an individual's clearance or access
level is a necessary, but not sufficient, requisite for that person's
need-to-know.
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ADMINISTRATIVE -INTERNAT. USE ONLY
Any such changes are to be explained and the affected people are
to be identified and notified by the Contractor Program Manager.
3. (U/AIUO) ORD sponsorship of accesses and clearances for
listed contractor technical personnel may be withdrawn at
completion of the work (acceptance of final report)--the ORD
Security Staff will so notify the Office of Security. Any
extension of our sponsorship of such clearances and accesses
must be requested and justified in writing by the COTR and
approved by the appropriate Division Chief. The ORD Contract
Staff shall be responsible for withdrawing ORD sponsorship of
clearances and accesses for the remaining non-technical contractor
personnel before or at contract closeout.
4. (U/AIUO) This procedure is being implemented to more
accurately control contractor access to classified projects that
are granted-under ORD sponsorship. The need-to-know lists serve
a dual purpose in that they provide a basis for determining
which individuals at a particular contractor require clearances
and perhaps special security accesses. The lists also explicate
to us and to the contractor those individuals at that contractor
facility who are authorized to have information, in accord with
their clearance or accesses, about work being done for ORD.
The need-to-know lists are for ORD use and will not be made
available elsewhere except to the particular contractor concerned.
5. (U/AIUO) The existence of the need-to-know list does
not change existing procedures for meetings involving two or
more contractors. Such meetings still require the permission
of the COTR after he or she has been told what is to be discussed
and who will attend the meetings from each contractor. The
need-to-know lists will serve the COTR as an additional piece
of information for deciding whether to approve the requested
meeting or to modify the list of attendees. As noted in
paragraph 1, these procedures apply to ORD contracts which
become effective after the date of this General Notice. If
a suitable Agency-wide procedure for these controls is adopted,
this General Notice will be rescinded. The information to be
included and a suggested format are shown in the attachment.
Philip K. Eckman
Director of Research and Development
Attachment:
1. Contractor Clearance Access
List Format
ADMINISTRATIVE - INTERNAL USE OULis T
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