LETTER TO JOHN ALDERSON FROM JAMES H. MCDONALD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00874R000100150007-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 22, 2016
• Document Release Date: June 6, 2008
• Sequence Number: 7
• Publication Date: June 15, 1982
• Content Type: LETTER

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DATE
TRANSMITTAL SLIP 6/16
LSD/OL
ROO NM O. I BUILDING
3E- 1 4 HQS
REMARKS:
Your Copy.
FROM: C/RECD/OL
EXTENSION
ROOM NO. I BUILDING
REPLACES FORM 36-8 (47)
FORM NO. 7,11 wu1r1 MAY RE USED.
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Mr. John Alderson
Deputy Commissioner For Real Estate
Public Buildings Service
General Services Administration
Washington, D.C. 20407
is
i 5 JUN
During our most recent tour of the 2430 E Street
facilities with Mr. Fitzwater, we also
discussed a number of ongoing General Services Administration
(GSA) projects in the 2430 E Street Buildings. These projects
were listed in an attachment to Mr. Fitzwater's 25 March 1982
letter to Mr. Carmen which requested GSA authorization for the
Agency to assume responsibility for maintenance and operation
of these facilities. You requested an update on the progress
of these projects.
Per your request, we have prepared a progress report
on each item. Transmitted herein is a copy of the letter to
Mr. Carmen with the previously submitted summary listing of
such projects and attached thereto is a narrative description
of the progress we have recently observed.
Mr. Fitzwater and I appreciated your personal participation
in our tour in attempting to correct the numerous problems
existing in these facilities. I understand that you and. our
respective staffs will be meeting on 22 June 1982 at 2430
E Street to further tour the buildings, to discuss the range of
problem areas, and to determine a positive action plan to correct
deficiencies.
Your continuing interest and attention in addressing and
correcting problems of mutual concern in these buildings are
most appreciated., Please call me if I can be of further
assistance to help you to help the Agency in accommodating
its needs.
/ Sincerely,
u
James H. McDonald.
Director of Logistics
cc: Stanley Langfeld, GSA
STAT
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The Honorable Gerald P. Carmen
Administrator
General Services Administration
Washington, D.C. 20405
Dear Mr.- Carmen:
2 r,; iag2
It has come to my attention that the National Capital Region
recently invited bids for providing custodial service for certain
Federal buildings, including our Central, East, South, and
1724 F Street buildings. The invitation to bid is numbered
GS-11C-20100.
We are concerned that a commercial contract for providing
cleaning services in these buildings will have a serious adverse
impact on the Central Intelligence Agency. As you know, our
security requirements for unescorted access to CIA buildings
include status as a U.S. citizen, completion of a full background
investigation, and a polygraph interview. The clearance process
is time consuming and costly, and the CIA would face the partial
or complete loss of essential services and significant expense if
clearances cannot be obt.ained or rapid turnover of personnel is
experienced. Our only alternative consistent with security
considerations would require providing escorts to uncleared
personnel. At this time, we have neither the money nor the human
resources to expand our escort program.
In addition to the custodial services, we would like to
address the present situation regarding the maintenance and
operations of these facilities. The amount of funds that: the
General Services Administration has been able to budget and the
resources that GSA has available to properly maintain these
buildings has diminishes over the years to the point that
required capital is;,`rovements to the buildings cannot be
undertaker. until F Y 1985. The Agency has repeatedly identified
our major concerns, including the heating, ventilation, and
air-conditioning systems; roofing and structural repairs; and
utility upgrades and the health and safety deficiencies.
In view of this, we request that GSA consider authorizing the
CIA to assume responsibility for the maintenance and operation of
these four buildincs.
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The Honorable Gerald P. Carmen
We feel the Agency is in a better position to cope with
security requirements, building requirements, and allocation of
resources within the buildings. Also, we believe the opportune
time to assume responsibility would be shortly after the
implementation of the maintenance and operation contract on
Accordingly, and until a decision is reached, we
ask that c eaning service continue to be provided by GSA
personnel who are cleared by this Agency and that every effort be
made to improve the present conditions of these facilities.
Har y E. Fi tzw,a er
Deputy Director
for
Administration.
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STAT
STAT
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PROJECTS UPDATE AT 24 30 E STREET, N. W.
A - Fire Escape (Steel/concrcte,'interior stair/safety
secondary egress) East Building - Contract No. GS-
OI0-18300, Project No. 1831J0, PCN: RDC 18300. Bids
are being solicited. Bids opening are scheduled
for April 1, 1981", time 2 P.Mi. A set o completed
plans and specifications has been provided the GS:
Building Manager's Office, State Group per Mr. Cook.
Installation of a Catch Projec*. to stop flood
water from entering Central Building Press Room com-
pleted by GSA contractor 1S February IPS2.
C - Raise Manhole Covers - Project has been transferred
to 7th and D. , S.F. Office for action. Lstim,nte com-
pletion 60 days.
D - Landscaping and Cleanin;-Up - 2430 F St rect and 1724
F Street - GSA's contractor began work the week of
1 March 19S2.
Paint Offices in Entire Complex - GSA awarded painting
contract to Dante Contractors, Inc. Contractor
started Work on the Navy Bill. Contractor could not
start on the OTS complex as scheduled for tr,e 8 March
date due to security clearances. Painting schedule to
start week of 15 "larch 1982 in the South Building.
I: - Paint Yellow Parking Spaces - Balance of parking spaces
painting scheduled for completion weekend of 20 March
1982, weather permitting.
G - Broken Water Line - Safety Hazard - Completed 12 Feb-
ruary 1982 after notification November 1951 .
li - Health and. Sa Iety Pro J L'e t pct ions Update -
1. . Since the report, CSA %:ork.ed for ati?:hi1e on a pre-
ventive prcgrari ,udiiig radiator renai rs,
--rep ail' ;and Ic'pla on.ent of app1'~~:~ii;a ely five window
air con diti ,:st?`'s, repairs to 1ea}:t no water lines, re-
placement o:. old air co:z.iitionin: unit serving C/OTS
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Suite, repairs to bathroom door;, exhaust moans, con-
stant repairs to the automatic coors, patching and
painting of men's rest room on basement floor of Central
Building, minor plubing and el_:'ctric repairs, and
elevator maintenance and repair-z;.
2. GSA State Field Office has started using contrac-
tors for some elevator repairs and electrical re-
quirements and has proposed contracting out all clean-
ing services.
3. Outlined below :is a status Update of the major
categories cited in the survey:.
a. Electrical - Out of 197 electrical defic-
iencies, GSA has completed 47, mostly installation of
covers on electric panels, receptacles by removing
extension cords and installing additional electrical
outlets. The remaining 130 electrical deficiencies,
approx. 80% require grout,ding the receptacles and/or
reducing-the impedance to 2 ohms or less, which is
awaiting GSA action due to lack of manpower and funds
per Mr. Cook, GSA State Field Office, Building ,tanager.
OTS is submitting work order:, for the outstanding 30
percent. OTS work orders will he completed by GSA
.term contractor. LSD will continue to press GSA for
completion of SLUC items.
b. Fire Protection - Forty-one items required
action. Twenty-one items completed by OTS/LOGS and
GSA. Fifty percent of the outstanding items awaiting
.GSA action, include items such as repairs and replace-
ment to .rate-of--rise heat detectors, installation of a
fire escape in the rear wall. of the storage-area in
Rm. 104, Central Building, mounting and inspecting
fire extinguishers. OTS will initiate work orders to
GSA to inspect/mount. Agency fire extinguishers.
C. Chemical Storage and Handling - OTS is initi-
ating action to correct the problems. OTS will Purchase
carts specially designed for compressed gas cylinders
storage. Other storage problems will be solved pending
renovations.
d. Emergency Light 4:ig - Eleven i t ens requ i. Ting
action - O1!LO(;S will work with GS?, to solve the emer-
gency lighting i temps by Submitting work requests for
new installations, repairz and mounting.
C. Miscellaneous -.OTS/LOGS has taken action to
discourage storage of itei on top of cabinets and
2
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shelving,-repairing and replacement of loose carpet
tiles, removal of soiled rags, excess paper and removal
of excess furniture from hallways. GSA has scraped and
painted one restroom, replaced most ceiling tiles, made
.repairs to malfunctioning fluorescent lights and removed
debris from store rooms and steps. A complete house
cleaning is needed by OTS to PTI all unused furniture
"items and other excess items.
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PROJECTS UPDATS AT 2410 E STREET, N. W.
Fire Escape (Steel/concrete/interior stair/safety
secondary egress) East Building = Contract No.
GS-OWB-18300. GSA's contractor started preparation
for the installation of the fire escape on 14 May 1982
by removing unused duct work and preparing ground for
footing.
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PROJECTS UPDATE AT 24>0 E STREET, I.W.
B - Installation of Catch Basin - Project to stop flood
water from entering Central Building Press Room.
Work completed IS February 1982 by GSA contractor.
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PROJECTS UPDAT AT 243` E STREET, N. W.
C - Raise Manhole Covers Project completed by GSA
contractor 24 May 1982.
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PROJECTS UPDATE AT 2430,E TREET, N. W.
D - Landscaping and Clean-up of Grounds - GSA commercial
contractor is continuing to improve the grounds o.E
1724. F Street. and 2430 E Street. The improvement is a
?90% increase over last year.
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PROJECTS UPDATE AT 2430 E STREET, N. W.
E - Paint offices in entire complex. Work started
17 March 1982 and is approximately 70o complete.
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PROJECTS UPD_':TE AT 243O E STREET, N. W.
F - Paint yellow.parking lines - Project completed
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PROJECTS UPDATE AT 2430 B. STREET, N. W.
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G - Broken Water Line - Safety Hazard - Repairs
completed 12 February 1932.
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PROJECTS UPDATE AT 2430 E STREET, N. W.
H - Health and Safety Project Actions Update - Since
the last update, dated 9 March 1982, GSA State
Field Office installed five window air conditioners,
overhauled the water tower in the east end of Central
Building attic, installed more face plates on electric
outlets and made some improvement in cleaning the
complex.
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