OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100080001-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: June 30, 2008
• Sequence Number: 1
• Publication Date: April 1, 1983
• Content Type: MEMO

/ Approved For Release 2008/06/30: CIA-RDP86-00735R000100080001-5
1 APR 1983
MEMORANDUM FOR: Chief, Building Planning Staff, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing and Photography Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
FROM:
SUBJECT:
REFERENCES:
Chief, Plans and Programs Staff, OL
Office of Logistics Quarterly Planning
Conference
(a) Multiple addressee memo from C/P&PS/OL,
dtd 7 Oct 82, Subj: Fourth Quarter
Objective Review and Planning Program for
FY 1983 (OL 2 4638)
(b) Multiple addressee memo from C/P&PS/OL,
dtd 22 Oct 82 (OL 2 4858)
(c) Multiple addressee memo from C/P&PS/OL,
dtd 11 Jan 83 (OL 4007-83)
1. OL's second FY 83 Quarterly Planning Conference with
the DDA has been scheduled for 5 May 1983, 1000 hours, room
Updates of "Directorate Level Objectives"
wi a pr the conference. Your presentations should
not exceed five minutes and should cover the accomplishment of
activities scheduled for the first and second quarters,
problems and shortfalls, plans for the next quarter, and the
long-term outlook for accomplishing the objective on schedule.
An updated milestone chart should be used as a visual aide
along with any other information you feel appropriate. Please
provide an updated milestone chart to P&PS by 13 April 1983. A
dry run to the Director of Logistics has been scheduled for
25 April 1983, 1400 hours, room An agenda for the
conference will be forwarded at a a er ate.
2. As described in Reference A, updates of "Office and
Division Level Objectives" will be presented to the Director of
Logistics at the bi-weeklies, scheduled as follows:
OL 4067-83
UNCLASSIFIED when removed
from attachments.
SECRET
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SUBJECT:
Office of Logistics Quarterly Planning Conference
SD
11
April
1983
0900
hours
SS
11
April
1983
1030
hours
P&PD
12
April
1983
0930
hours
PD
14
April
1983
1400
hours
PMS
14
April
1983
1500
hours
RECD
18
April
1983
0900
hours
LSD
19
April
1983
0930
hours
P&PS
20
April
1983
0900
hours
Each OL component is responsible for presenting objective updates
to the D/L. Milestone charts should be used to make presentations
and a copy should be provided to P&PS who will attend the MBO
bi-weeklies.
3. We have attached listings of FY 83 Directorate Level
Objectives (Attachment A) and FY 83 Office and Division Level
Objectives (Attachment B) for easy reference. You should refer to
the Five-Year Plan for a list of all objectives through FY 87 and
to the references for additional information on objective reporting
procedures.
4. Questions concerning the Quarterly PlannConference
should be directed tol on
Attachments
cc: D/L
Distribution:
Orig. - Each Addressee
i - OL/PPS Official
1 - OL/P&PS Chrono
OL/P&P (1 April 1983)
2
C.t"' r% rr
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FY 83 Office and Division Level Objectives*
(Reportable to the Director of Logistics)
P&PS - Work with Management to Key Support Growth to Growth in
Requirements
- Continue Agreement with NSA to Provide Support
PMS - Continue Support to OL and Procurement Teams
- Automate General Provisions Format to Facilitate the
Update of Contract Clauses
SS - Increase Communications with Employees to Instill Greater
Awareness
LSD - Establish an Automated System for Maintaining Stock Levels
and Cost Data Covering Administrative Supplies in
Agency Supply Rooms
- Research the Feasibility of Installing Automated Gas Pumps
at the Motor Pool Garage
Provide Support to the Credit Union and
in Terms of Courier and Shuttle Service, Establishment
and Stockage of Supply Rooms, Routine Maintenance Support,
etc.
- Take Over Management of 01 Stock Items from Supply Division
P&PD - Develop a Formal Training and Development Program for
Photography Branch
Conduct a Waste Measurement Program
Develop Work Standards and Measure Productivity via the MIS
Develop a Requirements Package for Low Volume Copiers and
Issue a Contract for Copier Rentals
Develop Requirements for Support to the Project
* Although Directorate Level Objectives are tracked at the
Office and Division Level, they are not included in this
list since the Director of Logistics is briefed on those
objectives during dry runs for the Quarterly Planning
Conferences.
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S E C R E T
P&PD Continued
provide ETECS Support for Users of Wang Word Processors
- Evaluate the Feasibility of Expanding Video Support to the
Intelligence Community
- Conduct a Bindery Automation Study
- Purchase and Implement Whiz Automated Mailing System
- Develop an Automated Maintenance Program System for Division
Application
- Implement the P&PD/ODP Autofiche System
- Prepare Up-to-date Floor Plans on P&PD Facilities
PD - Establish Effective Acquisition Procedures
RECD - Install New Transformer Vault in Headquarters
- Construct Emergency Electrical Feeder to North Side of
Headquarters Building
- Construct Northside Utility Lines to Headquarters
- Acquire Operational Field Office Space Using GSA 5,000
Square Feet Delegations
- Complete Renovations for Occupancy of 30,000 Square Feet
of NWFCU Space
Lease 100,000 Square Feet of Office Space
- Install Isolation Valves in Headquarters
- Install Second Electrical Feeder--Headquarters
- Provide Computer Assisted Design System (CADS)
Install Control Vacuum Pump System in P&PD
- Chilled Water Risers--Headquarters
- Investigate Establishment of Periodic Engineering Inspection
of Worldwide Agency Facilities
- Modify Building and Support Systems in Support of O.C.
Data Distribution System (Speedwire)
S E C R E T
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S E C R E T
SD - Develop a PufBase Program to Improve of
the ICS Data
- Conduct a Feasibility Study and Make Recommendations for
Efficient Repair and Return of Equipment
- Develop Methods and Internal Depot Procedures Governing
the Handling, Storage, and Disposal of Hazardous Waste
Materials in Compliance with the Resource Conservation
and Recovery Act of 1976
- Establish a VM Program to Monitor Usage of Packaging
Supplies and Materiel on a Yearly Basis Including a
Reorder Cycle
- Establish a VM Program to Obtain Statistical Data on
Weight, Cube, and Number of Pieces Processed through
Preservation and Packaging Section
R&SB - Install an Automated Documents Control System
S E C R E T
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S E C R E T
FY 83 Directorate Level Objectives ,
(Reportable to the Deputy Director for Administration)
BPS - Consolidate Agency Metropolitan Washington Area Activities
in the Headquarters Compound
P&TS - Conduct a Comprehensive Review of Personnel Management
Functions
P&PS - Develop and Implement a Logistics Integrated Management
System (LIMS)
PMS - Develop Policy and Resolve Key Issues Affecting Acquisition
- Establish Procedures to Execute Payments in Accordance with
PL 97-177, Prompt Pay Act*
LSD - Provide Support to SAFE, Phase II*
- Provide a System for More Timely and Efficient Response to
Space Requirements
- Improve the Physical Environment and the Quality of Food
and Service in the Executive Dining Room
P&PD - Implement the Digital Prepress System
- Conduct a Pilot Quality Circle Program
PD - Improve Responsiveness to Politically Sensitive Requirements
for Goods and Se
RECD - Provide Support to SAFE, Phase II*
- Continue to Work Closely with GSA to Improve Service o the
AL7encv
SD - Design Methods for Improving Responsiveness to Furniture
Requirements
- Establish Procedures to`Execute *Payments in Accordance
* Joint Objective.
S E C R E T
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