MINUTES OF THE 10 FEBRUARY 1977 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010026-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 26
• Publication Date: February 23, 1977
• Content Type: MFR

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2 3 FED 1977
MEMORANDUM FOR THE RECORD
Secretary
SUBJECT: Minutes of the 10 February 1977 OTR Staff Meeting
1. The 10 February 1977 OTR Staff Meeting convened at
1400 hours and adjourned at 1515 hours.
2. CSI, discussed creativity and controls
which had been t e su ject of two seminars in recent months.
The first was held in November and was comprised of 12 senior
Agency officials. The second was held in January and was
attended by a more junior and mixed group of officers. The
first group was charged by the DDCI with looking at the
controls currently placed on the Agency and the ethical
climate in which we work today and determining the effect of
these two factors on creativity within the Agency. As an
example, the group was to look at the potential curbing of
our liaison relationships as a challenge to our creativity
to devise alternatives should this happen.
3. This first group concluded that we have a good
base of creativity but we need to clarify the aims and goals
of the Agency, decrease the amount of "sucking up" of authority
(decision-making), and continue a close look at all Agency
programs. The senior leadership should convey a style of
open leadership, we need an improvement in the climate for
dissent, we need to raise the ethical consciousness Agency-
wide, and we should marshal arguments to defend our liaison
relationships.
4. The second group looked at the report prepared by
the first group and agreed with the conclusions but also
arrived at a.set of different conclusions. We need better
vertical and horizontal communications (the lack of this is
inhibiting creativity), we should remove the bureaucratic
barriers between directorates, and we need a better statement
ADMINIST ATIY- O~My
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SUBJECT: Minutes of the 10 February 1977 OTR Staff Meeting
of the goals of the Agency and the reasoning behind those
goals. We need to provide more feedback to the individual
employee on his or her efforts. Finally, the group recommended
open forum discussions of the various facets of ethical
considerations, both the ethics of our activities and programs,
and the ethics of the way the Agency handles its people.
S. concluded with a brief discussion of
the recommendations for implementing the conclusions. The
members discussed the substance of the reports and recommen-
dations. Chief, FTD, pointed out that the problems surfaced
during these seminars were the same issues usually raised in
our management courses.
6. discussed the Program Call, noting that
it covers an he out-years of FY 80-83. He distributed
copies of the Call and the Unit submissions for FY 78,
asking the members to update the FY 78 figures for FY 79.
He pointed out that there will be more emphasis on the out-
years and that alternative resource levels with prioritization
will be required at three levels--principal, maximum, and
minimum in terms of both dollars and people. He noted
several changes in the OTR resource packages. He requested
that the draft and final versions of this year's Call be done
by TAP for standardization of format and efficiency. Student
figures will be available from TSS/REPG.
7. stated that he had not yet received the
figures on funds and positions but expected them within a
week. These will be broken down by the three levels of
principle, maximum, and minimum. The members discussed
several problem areas. The DDTR emphasized that, although
the start of FY 79 is some 20 months away, the Unit Chiefs
should put whatever they see coming down the road into the
maximum level.
8. noted that there is a DDA Notice
concerning age discrimination, and it is applicable particularly
to those OTR courses which have had age limitations on
students. He also noted that there are several clerical
vacancies within the Office but most should be filled within
two weeks. The DTR stressed the need.to fill these vacancies
because he could foresee the possibility of the DDA saying
that the T/O will be what we have on board as of a certain
day.
ADP,SIPIIST:'L TI'Y - IIII- ~::L U0 OVLY
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SUBJECT: Minutes of the 10 February 1977 OTR Staff Meeting
9. The EO/TR distributed the Pending Actions list and
noted that there were no problem areas.
10. The DTR stated that there have been several inquiries
to OTR on new courses which have come into the Office in
various ways.. The Audit Staff report on component training
noted that OTR has refused to put on a course for a component,
but there was no record of the details. The DTR stated that
there should be a formal response to any such request. The
DDTR noted that the subject of a new FOIA/Privacy Act course
was raised at this month's meeting with the STO's. The DTR
said that an OTR Instruction will be issued on handling
requests for courses. He charged the Chief, FTD, with
discussing the proposed FOIA/Privacy course with.the DDA/STO.
11. The DTR reported significant items from the DDA
morning meeting. The members reported items of interest of
the day.
USE ONLY
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