SUPPORT SERVICES OFFICE OF PERSONNEL BENEFITS AND SERVICES DIVISION CENTRAL PROCESSING BRANCH 1951 - 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00314R000600080001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 29
• Document Creation Date: November 16, 2016
• Document Release Date: February 11, 2000
• Sequence Number: 1
• Publication Date: March 1, 1971
• Content Type: REPORT

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SUPPORT SERVICES
OFFICE OF PERSONNEL
BENEFITS AND SERVICES DIVISION
CENTRAL PROCESSING BRANCH
1951 - 1971
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Although it does not appear in the text, any
history of the Central Processing Branch would be
incomplete without due recognition of the accomplish-
25X1A ments of Mrs. She entered on duty
with OSS22 February 1942 as a telephone operator
and retired from the Agency 27 October 1961. During
this period, she made such an outstanding contribution
to the foreign travel activities that she was well
recognized as one of the Agency's leading authorities
on the subject. At the time of retirement she was
Chief of the Personnel Section (now Documentation
Section).
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I. Introduction
II. Chronological Narrative: 1951 71
III. Functions and Responsibilities
ATTACHMENTS
A. Senior Personnel Assigned
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B. Agency Regulation- dated
8 October 1951
2
Page
C. Table of Organization, 17 January 1952 -2Q
D. Organization and Methods Service Survey
Report dated 22 July 1953
25X1A E. Office of Personnel Memorandum
14 September 1961
F. Statistics on CPB Workload, FY '57 -
FY '70
25X1A G.
H. Table of Organization, 1 January 1971
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CTRL PROCESSING BCH*
ILLEGIB
During the period 1947 51 responsibility was cen-
tralized and decentralized a number of times.
In 1947 the method of processing travelers
was decentralized. The individual was required to
report first to the Personnel Division Office of
Special Operations (OSO), then to the Payroll and
Travel Sections of the Finance Division, and finally
to the Transportation Division. Since each of these
Offices was located in a different area, the traveler
was inconvenienced; the period of processing was
lengthy and time consuming; and in the separate
briefings, Offices often gave conflicting information.
Agency, tr processing,-was nQ-t-well.. stabilized
S1,
Introduction
It is evident that in thde`early days of the
* Most of the information contained in this
derives from the personal experiences of the author,
who served as Chief ? B for more than 13 years, in-
cluding consecutive service in that capacity from
November 1959 until the present (April 1971). Other
senior personnel assigned to the ranch are identified
in Appendix A.
ILLEGIB
ILLEGIB
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This system of processing remained in effect during
the changeover from Personnel Division, OSO, to Covert
Personnel Division, CIA, and continued during the
early days of the Special Support Staff, established
in 1949 under the Executive for Administration and
Management, ?GI.Ar
15,
T'ha complaints from Operating
%omponents/ concerning'N'duplication of effort in
briefing and abnormal amount1"of timeAfor processing
change. T" n d 1959 The `functions and
A
personnel in the Special Support Staff involved in
travel processing were merged into a single group
There is no doubt in the mind of the author that
more efficient processing resulted.
In late 1950-it seemed to be fashionable to
h- vc l = demarcates.
unctional lines of re-
A
sponsibility. Consequently the specialized functions
connected with personnel, transportation,Afinance,
A~`w1 Mz1 ~v
etc.., were again the separate Offices,
and the method for processing travelers reverted to
the system that had already proven ineffective. The
same problems arose and again complaints from operating
components, similar to those noted previously, poured
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in. This condition existed until mid 1951, when the
ILLEGIB
DB~LA decree
a comprehensive realignment of the
transportation functions of the Agency.
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~r,~; Central Processing Branch (CPB) was established
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under the Assistant Director (Personnel) by CIA
Regulation- dated 8 October 1951, which stated:*
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ILLEGIB
Pendestablishment of an official Table of Organi-
zation --tip- January 1952) providing for ^ positions ,**
personnel who had been involved in travel processing
were detailed to CPB from the Offices of Personnel,
Logistics, Finance, , Security and the Medical Staff.
The Branch was charged with the responsibility for
obtaining passports and visas for travelers at
* See Appendix B. The reference to Central Processing
Branch is a small segment in the overall regulation.
The complete regulation is included here to provide the
reader with some idea of the magnitude of the processing
problem for overseas personnel.
** See Appendix C.
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headquarters. Alesponsibility for documentation for
out-of-town travelers, mostly dependents, rested with
the Transportation Division Office of Logistics toj
Mse, although travelers' itineraries and the paper-
work necessary for,shipment and storage of personal
property were prepared by CPB, the reservations and
arrangements for moving personal property were handled
by the Transportation Division.
Differences between the Office of Personnel and
the Office of Logistics over the apparent overlapping
of responsibility continued until 22 July 1953 when
the Bep _`e~tr, Admnistra~ien, assigned to CPB
f1 ra.. .-i,;
responsibility forAdocumentation of all travelers
and procurement of,\transportation. Responsibility
formovement of personal property remained with the
Transportation Division,, Off_ o -Lrrgisties... The
Director of Logistics, Mr. James Garrison, was quite
frank in expressing his opinion of the shared respon-
sibilities as follows:*
* See Appendix D.
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I have signed. attached delegation
of authority in compliance with the
directive of the ADDA. Although I
do not concur with the organization
Ciqurrences: herein proposed, because I am of the
/ opinion that it violates the principles
of centralized administration, this
Office will render all possible
assistance to make the plan work.
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After the transfer of personnel brought by the
July 1953 action of the DA, CPB had a total authorized
complement of one person each on detail from
the Medical Staff and the Office of Security. The
official Tab-le of Organization approved 19 November
1953 provided four sections 1-n-?-the. anmh -- Personnel,
Finance, Travel, and Covert -tons'. The Covert
Section had a staff of two people. It had responsi-
bility for briefing and processing all staff agents
and their dependents for overseas movement.:
Also,
serve in an advisory capacity)' hen requested,, in
connection with the technical and administrative
details of movements of covert individuals and their
dependents overseas.
The Medical Technician, along with his duties,
was recalled to his parent office in the spring of
1954. It was believed, apparently, that this wold
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permit better utilizatio .of_.histt * In September
1954 the Branch was reorganized), some travel-counseling
~, ~Rk STE
functions of the ~ffice of the Branch Chief were ~1i~p f
to the Personnel Section. The duties of the Covert
Section were distributed among the other elements of
the ranch, thereby eliminating the Covert section.
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* The Security technician was recalled to OMS..in 1957.
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25X1A Office of Personnel Memorandum . dated
14 September 1961, added a new dimension to the'ranch's
activities, charging CPB with responsibility for pre-
paring travel vouchers and arranging cash settlements
for candidates for employment invited to headquarters
for interviews.* This has been an active program
providing needed assistance to candidates who might
be short of funds. From just over 1,000 invitee claims
during the initial year of operation, the program
hit a peak of more than 3,100 claims in 1967; and
in 1970 it was down to about 1,600 claims.**
* See Appendix E.
** See Appendix F.
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CPB acquired responsibility for movement of
personal effects when the DDS transferred the Personal
Property SectionA Office of Logistics to the Office
of Personnel. ** The multitude of problems -- derendan- -'
,~transportationr movement of household goods, and
* See Appendix G.
25X1A ** see
dated 6 May 1966.
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shipment of automobile' which had been factors in
some of the differences betweencPersonnel and
Logistics in the early 1950's were now truly centralized
in CPB.
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III. 'Functions and Res pons ib*i:l,i ties
CPB is-sed of personnel, finance, and
logistics technicians charged with responsibility
for assisting persons engaged in official travel
to the maximum; possible extent; compatible with
cover and security. This assistance involves areas
of salary, allowances, per diem, insurance, reservations,
tickets, baggage, household effects, automobiles,
passports, cover orders, visas, identity card, and
invitational travel claims. The T/O/ for the Branch
in early 1971 was roughly double the size of the T/O7 j
at the time CPB was formally established.*
Upon receipt of an Agency travel order for
foreign travel, the traveler ^_ - called by a
CPB technician who==. advise him of the assistance
available and invit& him to make use of CPB's services.
Specific functions performed for overseas travelers
utilizing nominal official cover included the following:
Obtaining passports
Obtaining visas
i
* Compare Appendix H with Appendix C.
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5 Making travel reservations
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7. Purchasing tickets
8. Preparing government bills of lading
Arranging shipment and storage of
household effects
10. Arranging shipment of personal and
quasi-personal vehicles
11. Arranging customs clearance
12. Maintaining a file of post report
information
13. Preparing necessary authorization for
travelers to obtain an advance of
funds
The following functions are performed for
domestic travelers:
1. Making reservations
2. Purchasing tickets
3. Advancing funds for transportation
Eacluw.;~.~
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They are briefed regarding risk of
capture and interrogation/
of Medical Services/
They are briefed on the threat of
hostile audio surveillance and
possible counter-measures (required
only of PCS travelers),
~2j They have clearance from the Office
4) They are cleared by the Office of
Security/
(5) They have been slotted in appropriate
field positions (required only of
PCS travelers)]
They have had an opportunity to
participate in available insurance
programs,
4 Computing and paying claims incident
to invitational travel of candidates
for employment
The strategic position of CPB in the travel
processing cycle makes possible an element of employee
control which has attracted to the ranch a number
of "roadblock" responsibilities. CPB is charged with
insuring that staff employees traveling overseas under
do not depart headquarters
25X1A
They have clearance from the appropriate
operating component/
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9) They are cleared by the Library
(required only of PCS travelers)/
~1Q They are cleared by the Office of
Logistics to insure return of any
Agency equipment charged to the
traveler (required only of PCS
travelers)/
111) They are cleared by the Records
Integration Division to insure
return of any registered documents
charged to the traveler (required
only of PCS travelers)/
It would appear from statistics on the ranch's
production that there has been no appreciable change
in workload during the reporting period.* However,
it should be remembered that a number of responsibilities
were added which, while not changing the number of
travelers, did increase the amount of effort required
to process a traveler.
* See Appendix F.
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SENIOR PERSONNEL ASSIGNED
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TABLES OF ORGANIZATION
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ORGANIZATION AND METHODS SERVICE SURVEY REPORT
DATED 22 JULY 1953
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STATISTICS
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ONLY u
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
CFB History
FROM: EXTENSION NO.
Review Staff/OP
626 C of c 3465 DATE 7 Jan 74
TO: (Officer designation, room number, and DATE
building) OFFICER'S COMMENTS (Number each comment to show from whom
RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.)
C/BSD
5 E 61, Hqs 4 11 1y74 The CPB history is attached per
our telecon this morning. This
2.
was not a published history but was
incorporated into the overview, I
believe.
3.
May I please have it back when
you have finished with it? Thank
4.
you --
5. 25X1 A
6.
7.
626 C of c j
8.
9.
10.
11.
12.
13.
14.
15.
3ORM 61 D USE EDITION P r ReLe-
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ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Central Processing Branch History Project
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TO: (Offic room number, a
building)
312 Magazine Bl.
OFFICER'S
INITIALS
29 April 1971
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Jim,
25X1A
Per
attached note, this paper
should also be treated as a
"highlight" referenced in
your overview.
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