PROPOSED HEADQUARTERS AND FIELD REGULATIONS CONCERNING THE OVERSEAS STATION QUESTIONNAIRE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000300160003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 20
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 3
• Publication Date: February 4, 1955
• Content Type: MF

Approved For Release 2000/08/07 CIA-RDP80-01826R000300160003-3
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 Approved For Release 2000/08/07 : CIA-RDP80-01826R000300160003-3
D5-
MEMORANDUM FOR: Deputy Director (Plans)
SUBJECT: Proposed
Concerning the Overseas Station Questionnaire
DD/P,
1. The proposed
Questionnaire are forwarded for your review and comment, prior to
formal Agency coordination through the Regulations Control Staff.
2. Before the attached proposed Questionnaire was drafted,
informal discussions were held with representatives of your
office and the Office of Communications.
3. Your comments and suggestions are invited.
Georg E. Meloon
Deputy Assistant Director
for Personnel
Official Record Co!
Office of Personnel
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Next 4 Page(s) In Document Exempt
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MEMORANDt1M FOR: Assistant Director for Personnel
SUBJECT: Briefing of Personnel Departing for Overseas-
Station Opestionnaire.
RE ERENCE: Asst. Dir. Pers. Memo for DD/P dtd. 9 Feb. 1954,
Same Subject
1. Attached are the comments received on the subject
questionnaire from the Area Divisions and Staffs of DD/P. it
is suggested that these continents which you feel are applicable be
included in the final version of the questionnaire.
2. DD/P, through the Area Divisions, will co-operate fully
with your office in distributing the final questionnaire.
Official Record Copy
Office of Personnel
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 Approved For Release 200-0/08/07 /08/07 : CIA-RDP80- 1826 OO30011660003-3
February 9, 1954
"fFF?'MORA?/DUMB rOR: Deputy Director (Plans)
SUBJECT: Briefing of Personnel Departing for Overseas-
Station Questionnaire.
1. The attached proposed Station Questionnaire has been drafted
by the Office of Personnel as a means of obtaining up-to-date informa-
Vion for the use of the Central Processing Branch on the various over-
seas posts and stations maintained by the Agency.
2. A f'ew of the considerations prompting this draft are:
a. Continuing comments of Agency employees and operating
officials that personnel are inadequately briefed before depar-
ture from Headquarters.
b. Central Processing Branch utilizes Post Reports prepared
by the Department of State and the military services, available
Agency information (liaison with operating officials, debriefing
of personnel returning to Headquarters, etc.), and other pertin-
ent sources, in order to develop and maintain on a current basis
sufficient information with which to brief departing travelers.
Experience has indicated, however, that information so obtained
may not be entirely applicable to Agency situations, nor in all
oases reliable.
c,. At the present time there seems to be no established re-
quirement for DD/P Field Stations to report on a current basis
on such matters as are outlined in the proposed Questionnaire.
L-~ The Office of Communications is receiving reports from several
of its stations (which are made available to Central Processing),
but, again, comments may not be entirely applicable to DD/P
components.
3. It is proposed that the Station Questionnaire might be completed
by appropriate ~aersonnel at each station (say one or two copies at GS-l2
or above, and one or two at the GS?.7 level), and then be utilized by
official Record Copy
Office of Personnel
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Central Processing Branch to amend, amplify, and improve the briefing
ser4rice furnished Agency personnel and their dependents? It would be
planned to follow up initial responses on an approximate eix-month
basis in order to keep information current.
4, 1 would appreciate your comments on the suitability of this
proposal, and any additions or amplifications to the Questionnaire
which you might consider beneficial to all concerned,
George E. Meloon
.for
Harrison G. Reynolds
A_aistant Director for Personnel
Attachment
Proposed Station Questionnaire (Draft)
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Office of Personnel
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8 March 1954
MEMORANDUM FOR: DD/P Admin
ATTENTION =
SUBJECT s Memorandum for DI)P, dated 9 February 1951,
from Assistant Director for Personnel, Subject:
Briefing of Personnel Departing for Overseas-
Station Questionnaire,
The WH Division is in accord with the briefing and questionnaire
proposed by Mr. George H. Meloon, in subject memorandum, and will
participate in dispatching such questionnaire to all field stations,
Chief: WH
Official Record Copy
ci P rsori 1
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 UNCLASSI.ftoved For Release, 2U BITcJ O?E QIA-RDP80-01826R(Wdbb16 5eL3
ROUTING AND RECORD SH ET
INSTRUCTIONS: Officer designations should be used in the "TO'' column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
DD/P
Ad
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DATE
2 March 195L
ROOM
DATE
OFFICER'S
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`UIVGLAS~IMItU STHIG I tU CON TIAL
ROUTING AND RECORD SHEET.
INSTRUCTIONS:. Officer designations should be used in the "T0" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
DD/P-Admire
DATE
2 March 1951
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FORM NO.AJ;b$!
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U. S. 6OVERNNENT PRINTING OFFICE
UNCLASSIFIED
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 Approved For Release 2000/08/07 : CIA-RDP80-01826R000300160003-3
-UNCLASSIFIED -IESTRICTED
ROUTING AND RECORD SHEET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
DD/P-Admin
DATE
2 March 1951
TO
ROOM
DATE
OFFICER'S
NO.
RECD
FWD'D
INITIALS
COMMENTS
Personnel Office
Please give me your comments on
TSS
the procedure and questionnaire
2.
by 9 March.
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COMMENTS ON QUESTIONNAIRE
I. GENERAL -- No comments.
II. DOCUMENTATION
1. How often do these documents have to be renewed?
NOTE: In= we had to get a new stamp in our
passports eve ear so we could leave and
re-enter
Passports have to be renewed every two years.
III. TEMPORARY QUARTERS -- No comments
IV. PERMANENT QUARTERS
NOTE: Two major complaints were voiced by employees
during my stay
1. Single employees in the middle grades were
not assigned private quarters. They were
assigned to community houses; 4 to 6 persons
to an apartment; some type of barrack type
dwelling.
2. Employees waiting for dependents were not
given correct information as to the length
of time before dependents would arrive.
It caused great hardship on families waiting
to be sent overseas when they expected to
leave in six weeks and had to wait six months.
If up-to-date information and advice had been
given,in many cases,,Washington housing would
not have been given up and families waiting
to go overseas would not be intirely dependent
on relatives.
V. FOOD AND CLOTHING
1. FOOD: Are all employees entitled to use of commissary?
the eingle employees were not
allowed to use the commissary therefore
causing their food prices to be much higher
than that of employees with dependents.
Single employees had to use the PX food
which had a poor selectionor that of the
local economy.
t4ar t_r 19! 4
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Office of Personnel ~c
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CLOTHING: What is your opinion of quality of PX clothing:
NOTE: In - women's clothing purchased in
PX was often seconds although. this did not
seem to be the case with men's clothing.
Flaws in fabrics, buttons, belts etc. had
to be looked for before purchasing.
SERVANTS -- No comments.
SOCIAL RECREATION -- No comments
EDUCATION AND RELIGION -- No comments
TRANSPORTATION -- No comments
MAIL -- No comments
MEDICAL
1. DENTAL:
What types of dental work can be obtained
facilities furnished Americans?
through
NOTE: American Oivilians could not expect to be
given all types of work such as bridges,
and more extreme and expensive types of
dental work. However, fillings, extractions,
and general dental care was excellent.
fl'tJNIZATIONS -- Do our employees have to pay for their
immunizations?
did not
have to pay for immunizations
although their families or dependents
did have to pay.
---l. What insurance should be purchased to take care of damages
to household effects?
NOTE: Correct information should be given employees be-
fore shipping household effects because there
were several cases where employees were told it
wasn't necessary to purchase insurance on
household effects and later after damages had
been made could not collect from the moving
company or otherwise thus causing a great loss
to the employee.
XII. SHIPPING OF EFFECTS--
Mxr. / 9 5*
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Office of Personnel
 206&18J639Q;IA-RDP80-01826R06? T 6
ROUTING AND RECORD SHEET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
DD/P_Admin
DATE
2 March 1954
TO
ROOM
DATE
OFFICER'S
NO.
RECD
FWD'D
INITIALS
COMMENTS
1.
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FORM NCLASSIFIED
 INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each cotmrpe1me should`be drawn across sheet'
and each comment nutnbered to correspond with the number in the "TO" column.,. Each offioer?should initial (check mark insufficient)
before further routing. This Routing and Record'Sheet should be returned to Registry.
ROUTING AND RECORD SHEET,
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OFFICER'S
INITIALS
.2 March-1954.
Please give me your comments on
the procedure and questionnaire
Pc' -o O' aw
Official Record Copy
Office of Personnel
FORM NO. 51-10 CONFIDENTIAL RESTRICTED
APR 1953
Approved For Ise-2000/08/07 CIA-RDP80-01826R000300160003 3. - -_
 25X1A9a
INSTRUCTIONS: Officer designations should be_.used in the "TO"column. . Under each comment Imgs ouc be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry
tersonnel Officer
EE
ROOM
NO.
OFFICER'S
INITIALS
I NO.
DATE
2 March 195:
COMMENTS
Please 'give me your comments on
the procedure and questionnaire
by 9 March.
25X1A9a
Official Record COPY
Office of Personnel
ved For Release RDP80-01826R00 I
i. CONFIDENTIAL. RESTRICTED UNCLASSIFIED
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 UNCLP.SSIWoved For Release A55W O.fIA-RDP80-'b18?rEj 016600W-3
ROUTING AND RECORD SHEET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
DD/P-Admin
Personnel Officer
SR
ROOM
NO.
OFFICER'S
INITIALS
- VINI,-NoL
2 March 1954
Please give me your comments on
the procedure and questionnaire
by 9 March.
DD/p A.dmin
2306 K
3/4/sa
This has been reviewed by several
returnees who feel that the subject
is completely covered in the
questionnaire. Their consensus is
that it will fully brief any
departing personnel and be most
helpful in their preparations.
16-61166-2 U. U. GOVERNMENT PRINTING OFFICE.
Mme ~
FORM NO. 51_100 CONFIDENTIAL RESTRICTED UNCLASSIFIED
APR 1953 cwt
 UNCLAI tltr6ved For Release 200WIT,.CAA-RDP80-01826R008aR~jBOffljAj
ROUTING AND RECORD SHEET
INSTRUCTIONS: Officer designations should be used in the "TO" column. Under each comment a line should be drawn across sheet
and each comment numbered to correspond with the number in the "TO" column. Each officer should initial (check mark insufficient)
before further routing. This Routing and Record Sheet should be returned to Registry.
FROM:
NO.
Ad
DD/P
i
-r
m
n
DATE
2 March 1954
T
ROOM
DATE
OFFICER'S
COMMENTS
O
NO.
RECD
FWD'D
INITIALS
Personnel Office
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the procedure and questionnaire
2? ~"
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(40)
 Approved For Release 2000/08/07 : CIA-R 0-01826R000300160003-3
8 March 1954
i I ?NDUM FOR: Chief of Administration, DD/P
SUBJECT: Briefing of Personnel Departing for Overseas Station
Questionnaire
1. ie feel that the attached questionnaire to the field for
obtaining Post Report information is a good idea with the reservation
that the field is bound to exclaim, "Here's another report."
2. With regard to the suggestion that it be filled out by two
GS-7's and two CS-12's, it would seem that it would be preferable to
have it filled out as an official Station statement approved by the
Station Chief, to prevent subjective opinions.
3. It is assumed that after the basic information was provided
once, Personnel's follow-up on a six-month basis would be only on
information that would change periodically, and that this form would
not be sent out in its entirety every six months.
Chief, Administration
Foreign Intelligence
PWQ4Ir1QF,-N III A Iw-
0
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9 March 1954
MEMORANDUM FOR: DD/P A!2IIN.
ATTENTION: 25X1A9a
REFEEENOE: Memorandum dated 9 February 1951; subject,
Briefing of Personnel Departing for Over-
seas Station Questionnaire
1. In reference to your request of 2 March 1954 regarding
the above captioned subject, we are attaching the questionnaire
in which we have made appropriate annotations.
2. The pages on which these annotations appear are as
follows:
Pages 1, 4, 8, 9, 10 and 11
WE/W
Attachment: 1
rc"
Official Record Copy
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