SEMI-ANNUAL REPORT OF PROGRESS AND PROGRAM PLANS
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP80-01826R000100060001-8
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
10
Document Creation Date:
December 9, 2016
Document Release Date:
September 11, 2000
Sequence Number:
1
Case Number:
Publication Date:
January 24, 1957
Content Type:
MF
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Body:
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CONFIDENTIAL
24 JAN 1957
M :MORWDUM FOR : Executive, S #fkeer
SUBJECT: Semi-Annual Report of Progress and Program
Plans P I-41V S _" F
REFERENCE: Memo from D/Pers, subject as above, dated
11 July 195`;
Attached is the six-month Progress and Plans Report for
the Plans Staff covering the peril oil from .1. July 1956 through
?.1 December 1956.
25X1A9a
Ac_t_rr. Chief, Plans Staff
Attachment:
Somi--Annual Progress
and Plans Report
ORIO COMP
ORIQ CLASS -4- PAGES %Iv C1Y.ASS
JUST NEXT REV ~?o 11 410,101 . NR 14-2
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OOC REV DATE ` =!'- O / BY
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ON FIDENTIAL
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CONFIDENTIAL
REPORT OF PROGRESS AND PROGRAM PLANS
SECTION I. Progress and Accomplishments During Period From 1 July 1956
Through 31 December 1956
A. GENERAL SUMMARY
1. The basic responsibilities and methods for fulfillment of these
responsibilities have remained essentially unchanged during this reporting
period. The Staff has critically examined a number of issuances proposed
originally as regulations to determine whether they might be shortened, or
whether their purpose might be served as well in the form of an Office of
Personnel Memorandum. This examination has resulted in the conversion of a
few regulations to Office of Personnel Memorandums. There has been increased
responsibility on the part of the Staff with respect to representation of the
Office of Personnel relating to the establishment of secure procedures for
Social Security tax deduction arrangements for Agency personnel, and for the
withholding of D. C. income taxes. These items are more fully discussed in
Part B of this Section.
2. Plans Staff members participate in and/or chair the following
working groups, in addition to temporary working groups concerned with
specific projects, for personnel management policies and procedures.
Reemployment Rights Committee - Chaired by a Civil Service Commission
official
Employment Policy Committee - Chaired by a Department of Labor official
Agency Document Procurement Committee - Chaired by an OCR official
Agency Social Security Committee - Chaired by a Staff member
Agency Federal and District Income Tax Committee - Chaired by a
Staff member
3. More significant items of production of the Staff includes the
following:
a. Processing of all regulations in the area for which Office of
Personnel has responsibility;
b. The coordination and review of legislative proposals referred
from the Legislative Counsel and the preparation of comments thereon,
as well as assistance to the Legislative Counsel in this preparation of
major legislation desired by the Agency;
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c. The provision of staff assistance, as required, in the prepara-
tion of staff studies, regulations, notices, analysis of legislation and
other material for the consideration of the CIA Career Council;
d. The processing of implementing regulations required by the
enactment of new legislation, or, the revision or amendment of regulations
required by changes in public laws;
e. The consideration and handling of Agency notices expiring during
this period in cognizance of the requirements that material, the substance
of which is of permanent nature, be published in Agency regulations;
f. The processing of replies to memorandums received by the Office
of Personnel which were forwarded to this Staff for handling;
g. The review, coordination, and preparation of comments on non-
personnel regulations of the Agency;
h. The review and evaluation of employee suggestions on subjects
concerned with personnel administration;
i. Research to substantiate or develop Office of Personnel policy
or advice on miscellaneous questions received from Operating Officials; and
J. Support to the Office of the Special Support Assistant (Personnel)
(SSA/Pers) in the coordination of personnel regulatory issuances and policy
statements in the Deputy Director (Plans) (DD/P) area.
Specific areas of accomplishment during the report period are described in the
following paragraphs:
1. Employees' Compensation Benefits
Incorporation of most of the comments received during Agency coordination
of proposed Employees' Compensation Benefits, was accomplished 25X1A
during this period. Reasons for not adopting some of the comments received
were outlined in a memorandum to the Assistant Deputy Director (Support) (ADD/S).
These regulations were proposed in two sections. Section I provides information
concerning employees' compensation benefits under the Federal Employee's
Compensation Act (FECA) and sets forth procedures relative to the establishment
and processing of claims thereunder; Section II prescribes conditions and
procedures relative to the establishment and processing of overseas medical
claims under CIA authority.
2. Federal Employees' Group Life Insurance
Proposed Federal Employees' 25X1 A
Group Life Insurance was submitted for Agency coordination. The regulations
and the handbook reflect employee benefits, rights and obligations under the
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Federal Employees' Group Life Insurance Program as provided for under P. L. 598,
83rd Congress, as amended, and applicable rules and regulations of the U. S.
Civil Service Commission.
3. Travel
Proposed Preparation of Travel Order, was originated
by this Office pursuant to an agreement with Logistics and other Agency com-
ponents concerned with travel. The draft of this handbook was transmitted
to the ADDS on 19 December 1956. Subsequent discussions between Special
Assistant to the Deputy Director (Support) (SA/DD/S) and of Personnel (DD/Pers) resulted in a decision not to publish the handbook,
and it was returned to the Office of Logistics for possible future use.
4. Travel of Dependents for Secondary or College Education
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education in tine u. o. tuj
as an alternative to the education allowance grant prescribed in 25X1A
Section II, Education Allowances.
5. Duration of Overseas Tours of Duty
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6. Recruitment
The Staff developed an "employee-student" plan proposed for Agency
adoption similar to the Navy plan now in existance. Under the proposed plan
CIA would assist the Career development of a limited number of dependents
of Agency personnel by affording them summer employment and financial assistance
for college tuition while pursuing courses leading to a degree in a professional,
scientific, ore ineering field. These students would be selected upon
completion o?high school education and would provide the Agency with an
untapped reservoir of potential professional employees and would have the
additional advantage of Agency guidance in planning college courses to meet
career anticipations.
7. Assignment and Promotion
This staff participated in the formulation and development of a notice
pertaining to the obligation of employees to accept assignment in areas not con-
sidered highly desirable but of importance to the fulfillment of the Agency's
missi uance at'on ertaining to competitive promotion
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8. Suspense Controls of Regulatory Issuances
The Staff continued to operate the Suspense Control Register to
ensure that recurring or periodic notices of interest to Agency employees 25X1A
were processed on a timely basis. Agency notices were
reviewed and verified with the appropriate staff or division chief to determine
their current applicability. They were advised of the proposed suspense date,
and if it was decided not to allow an issuance to expire, the staff processed
the revised material to the Regulations Control Staff.
9. Pay Administration
A proposed regulation concerning Wage Administration Step-Increases
was withdrawn from Agency coordination and re-drafted for issuance as an
Office of Personnel Memorandum.
1.0. Separations
The comprehensive regulation on separations ( General 25X1A
Separation Actions). which was submitted for Agency coordination during the
last reporting period, was again submitted for coordination this period after
including the comments received. Because of the nature of the comments received,
it was considered necessary to transmit the amended draft for Deputy Director
(Intelligence) (DD/I) and Deputy Director (Support) (DDS) concurrence since
Deputy Director (Plans) (DD/P) declined further review of the draft pending
the completion of DDS coordination. The RCS, through the ADDS, has been
requested to transmit the latest draft to DD/P as reflective of a complete
coordination in DDS and DD/I areas.
12. Employee Conduct
A proposed Agency regulation concerning indebtedness of employees
was returned by the ADDS for coordination of its issuance in some form other
than a regulation. The substance of the proposed regulation was adopted to
an Office of Personnel Memorandum, and it was issued in that form.
13. Hours of Work
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The very extensive headquarters regulations on this sub-
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period has not yet completed Agency coordination. Some of the comments received
on the drafts suggest that the regulations are too comprehensive with respect
to their coverage of hours of work and overtime and holiday pay, and that
consideration should be given to treating these subjects individually. It has
also been suggested that the technical and procedural portions of the regulations
might well be included in a handbook. The final report of the Overtime Task
Force will also be considered in the revised draft of the regulations.
The Staff also processed a change to reflect Agency 25X1A
policy with respect to the use of a maximum of 80 hours compensatory time
during the period immediately following departure on permanent change of station
and before arrival at a new station.
JA. Survey of Procedures for Deprocessing Separating Agency Employees
This Staff reviewed a staff study prepared by the Management Staff
which proposed a decentralization of the clearance procedure involving employees
leaving the Agency. The Staff did not concur in this proposal. While
appreciating the desirability, from the viewpoint of the Office of Personnel,
of being relieved of much of the detailed processing of the centralized clearance
activity, it was believed that the current practice, appropriately tightened up
with respect to money and property obligations, can provide the Agency component
and the employee concerned with a superior service.
15. Termination of Reemployment Rights Acquired by Defense Transfer
Pursuant to Civil Service Commission Circular No. 870, the Staff
prepared advising employees who acquired reemploy- 25X1A
ment rights with their former Agency incident to defense transfer must exercise
such rights by 1 February 1957 in the case of headquarters employees, and by
1 February 1957 or within three months after the date they became eligible for
return transportation to the U. S. at Government expense, whichever is later,
in the case of employees serving outside the continental U. S.
_16. Allowances
The development of a regulation concerning Standardized Allowances
continued during the reporting period. The assistance of the Office of the 25X1A
Comptroller was sought in formulating the headquarters - regulations.
Office of Comptroller suggestions are being included in the head Quarters reg- 25X1A
ulation,
particularly the procedures sec on, will a received, soon.
25X1A
1.7. Civilian Reserve
The Staff participated in the development of documents relating to
the CIA Civilian Specialist Reserve. The Plans Staff was responsible for the
drafting of the tentative regulation which will establish the 25X1A
Reserve Program as part of the Agency Mobilization Planning Program.
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18. Leave
Five changes to the existing leave regulation ( were pro-
cessed during the reporting period. These changes concerned the prohibition
against the use of leave during the bi-weekly pay period in which it is
accrued; refund of lump-sum leave payments; clarification of eligibility for
leave benefits following overseas assignment; provisions concerning use of
maternity leave, and the discontinuance of use of SF-52 in reporting extended
leave without pay.
19. Employee Services
Activity in this area was primarily concerned with the review,
rescission and reissuance of Agency notices involving the Consolidated Charities
Fund, Public Service Aid Society, Hospitalization-Surgical Benefits and Life
Insurance Application, Cancellation of Contract with Group Hospitalization,
Inc., Announcement of the Federal Credit Union Meeting and Government Employees
Health Association Meeting; are a reminder concerning Federal, State and D. C.
income tax reporting.
20. CIA Legislation
The Staff has supported, with justification and analysis of proposals,
the efforts of the Agency legislative liaison officials and the Career Council
to originate necessary Agency legislation. Major efforts in this area were
analysis and definition of an Agency position in regard to the "Overseas Health
and Medical Services Act" and the "Executive Pay Bill". During the period that
Congress was in session all other legislation pertaining to Federal employees
or providing for employee benefits which were considered as affecting this
Agency were analyzed, and Agency position identified, and recommendations
relating to specific bills submitted to the Legislative Council outlining the
advisability or non-advisability of active Agency support.
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22. Employee Emergencies
A headquarters regulation providing guidance in regard to p ar
types of employee emergencies was published. The coordination of the"
issuance has been completed and a revised version has been accomplished.
As the result of a long standing objective and in order to comply
with the program for the rescission of Confidential Funds Regulations, issuances
vrere developed which, together with the regulation on Detailed Military Personnel,
provided complete regulatory coverage for all categories of detailed personnel.
Two separate regulations were developed covering the detail of Agency personnel
within the Agency and the detail of Agency personnel to other organizations, and
the details of personnel from other organizations. The latter, because of
limited application, will be issued as an OPM. The former, which is concerned
with internal Agency detail and details out of the Agency, has completed
coordination and has been revised to incorporate all suggestions and to meet
or reconcile objections indicated during coordination.
24+. External Training Plan
A Staff member developed a proposed external training plan for pro-
fessional and scientific personnel which would afford them an opportunity to
return to or undertake pursuits within their discipline for a limited period
of time while the Agency continued to compensate them in an amount representing
the difference between their present salary and that obtained by them as salary
upon their return to pursuits within their discipline. This proposed plan would
be applicable to Agency personnel in professional and scientific field who by
reason of the imposition of security measures have, during their period of
employment, become "strangers" in their professional, scientific and academic
societies.
The Staff is continuing, in cooperation with a special committee of
representatives of offices concerned, to draft a comprehensive regulation con-
cerning contract personnel. Former drafts of this regulation did not meet with
the approval of the DD/P, and the current drafts, written with the advice and
assistance of the committee, is expected to receive prompt DD/P approval.
26. Federal and District of Columbia Income Tax Withholding
The enactment of the D. C. income withholding tax requirement forced
the Agency, on a priority basis, to institute a secure means of reporting
individual employee income tax withholdings. A special Tax Committee, steered
by a Plans Staff member and composed of representatives from the Offices of
General Counsel, Security, Comptroller, Personnel, and
DD/P, provided such a means through the adoption and the adaptation of procedures
and agreements which had originally been effected by the Social Security
Committee for the purpose of transmitting taxes withheld from Agency employees
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under the Federal Insurance Contributions Act. The net result was to completely
revise the Agency tax reporting procedures, including D. C. and Federal income
taxes.
An ' 25X1 C4a
Agency notice to this effect was prepared and published. A special arrangement,
limited to the current tax reporting year, had to be worked out for the field
due to the lack of essential information which precluded, in large part, the
placement of field personnel under the new s stem. A book dispatch was trans-
mitted to the field reflecting special = Instructions with appropriate
portions of the material contained in the headquarters notice. The new tax
reporting arrangements will hereafter apply equally to the field following the
resolution of present problems and'the establishment of remedial procedures.
27. Office of Personnel Memoranda
The Staff has prepared the following OPM's for issuance;
at
b.
C.
d.
e.
f.
OPM 20-500-11
OPM 20-410-20
OPM 20-410-21
OPM 20-803-9
OPM 20-705-5
OPM 20-520-10
OPM 20-801-19
Advice to Applicants of Psychiatric
Screening
Procurement Contacts with Employees
of Other Government Organizations
Control of the Charge-Out and Loan
of Official Personnel Folders
Termination of Employees for Security
Reasons During Probationary Period
Procedure for Requesting Official
Personnel Folders and Leave Records
From Federal Agencies
Routing and Control of Official
Personnel Actions
h.
OPM 20-605-8
Pay Administration - Basic Compensation
Schedules
i.
OPM 20-370-7
Initiation and Processing of Fitness
Reports
j.
OPM 20-250-u
Exemption from Ceiling for Staff
Personnel Detailed to External
Training
k.
OPM 20-150-3
Employee Conduct - Indebtedness of
Agency Personnel
1.
OPM 20-800-8
Review of Naval Personnel Files
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SECTION II. Program Plans for the Period 1 January 1957 Through 30 June 1957
A. It is expected that major Staff effort within the next six months will be
directed to completion of regulations in draft but as yet not authorized for
publication because of unresolved comments or considerations involving format.
Many of these regulations will require careful analysis to determine whether
they can be issued as a brief regulation, or as a handbook combined with a
regulation, or withdrawn as an Agency issuance.
B. Another project of significance included within the program of the Staff
for the next reporting period will be to rescind or replace with new issuances
certain old regulations still in effect but not contained in the regulatory
system established by-. This project will entail the drafting of new
regulations in the areas of personnel procurement, position classification,
and grievance and complaints. It further involves addition to existing reg-
ulations, and the completion of the revision of the employee's handbook.
C. It is anticipated that the Staff will have a considerable amount of proposed
legislation to review, analyze and comment upon during the next reporting period.
In addition to legislation for the Agency, specifica,11y, it can be expected that
other legislation affecting the Foreign Service, retirement, pay, medical benefits,
insurance and allowances will come to the Staff for attention.
D. It is hoped that increased attention can be given to evaluating and revising,
when indicated, the procedures and operating plans within the Office of Personnel.
The initiation of new procedures to facilitate implementation of changes of
policy concerning rotation, assignment, promotion, personnel evaluation, etc.,
will be of considerable significance in the allocation of Staff effort.
E. In addition to normal responsibilities of the Staff concerning support
furnished the SSA/Personnel for the DD/P area, it is planned that a project
will be undertaken during the next reporting period leading to the revision
of Clandestine Services Instructions. A member of the Staff will be assigned
to provide advice and assistance on this project.
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