ANNUAL REPORT FISCAL YEAR 1966 SUGGESTION AND HONOR AND MERIT AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200100013-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 9, 2016
• Document Release Date: December 4, 2000
• Sequence Number: 13
• Publication Date: December 31, 1966
• Content Type: PERRPT

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ANNUAL REPORT
Fiscal Year 1966
SUGGESTION AND HONOR and MERIT AWARDS
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ACCOMPLISHMENTS FOR FISCAL YEAR 1966
1. Suggestions and Inventions
Suggestions and Inventions received .........................????? 429
Suggestions eliminated by Branch as ineligible ................... 131
Suggestions processed and evaluated as eligible .................. 298
Suggestions adopted.... * ........................................ 105
Suggestion Awards (Cash) ..................... 91
Invention Awards (Cash) ...................... 4
Certificates of Appreciation. ................ 10
Total Cash Paid for Suggestions and Inventions ................... $13,141 7.50
Adoption Rate .................................................... 35.2%
a. Of the 429 suggestions received during this past Fiscal Year,
69% were processed and evaluated as eligible, compared with a ratio
of 65% for FY 1965 and 53% for FY 1964. This progressive "quality
increase" may be attributed to continued supervisory interest in offices
where an effective Internal Panel operates and stimulates constructive
ideas. The Suggestion Awards Committee's Staff has continued its
efforts through briefings, individual contacts with supervisors, effec-
tive awards ceremonies, continued liaison with Program Coordinators in
offices and divisions, and careful guidance to activities that operate
with an Internal Suggestion Panel.
b. Much emphasis has been placed upon the Suggestion Program in
view of continuous Cost Reduction Programs throughout the government.
The President's "War on Waste" Program and "cost avoidance" wishes
has resulted in much concentration upon more efficient and less costly
ways of carrying out various office missions. The Office of the
Executive-Director/Comptroller continues to receive a copy of every
adopted suggestion so that the Agency's Cost Reduction Control Officer
may include pertinent savings data in his reports to the Bureau of
the Budget.
c. In late June 1966, at the invitation of the Chairman, Civil
Service Commission asking for nominations to recognize a selected
group of Federal employees by the President in July, we submitted a
nomination for two employees for a cost avoidance achievement during
the past fiscal year. We expect that if our nomination is approved
it will bring valuable publicity to the Program throughout the Agency.
Unfortunately, some of our even more notable tangible achievements
could not be submitted due to security restrictions.
t.; T T
GROOP i
EXClo a,Ss ~~f; i
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d. The Fiscal Year 1966 cash awards figure of $13,417 is
considerably lower than the previous year total of $26,755, an all-time
high for the Agency. Our highest single award for the past fiscal year
was $5,000. Several significant achievements have been made and their
value is now being realized. We hoped to make awards for these achieve-
ments during FY 1966 but had to delay action due to completion of a
patent search and more specific operating experience. Fiscal. Year 1967
may well set a record in awards paid.
e. The adoption rate of 35.2% is an all-time Agency record and
well above the 31.8% for FY 1965. Our current rate, over triple that
of the 11% ratio back in 1957, reveals the value of supervisory encour-
agement and assistance in promoting worthwhile ideas and constructive
improvements. The government-wide adoption rate is now only available
for FY 1965 when it reached 26.2%.
f. Publicity needs a "new look." In the interest of economy,
we have reused posters that were displayed a couple of years ago and
they have been well received. We will continue to do this until all
posters have been reused. However, we need to launch a series of new
posters and will present a series of proposals in the fall for approval.
Construction of bulletin boards has been delayed for the new buildings
in the Rosslyn area. We have made as much personal contact as possible
to counteract advertising deficiencies. We participate at the larger
award ceremonies which themselves serve as an excellent form of pub-
licity for the program and have encouraged appropriate presentations
for even the smallest awards so that the full value of employee
recognition would be realized. In the months ahead we will submit
articles for the "Support Bulletin," and prepare an issue of the
"Suggestion Exchange," which have always proven effective as mediae.
g. Although the DDP Special Panel approved awards of Just $850
for the fiscal year, several of the cases reviewed have much greater
operational potential. It is safe to predict that supplementary
awards will be recommended next year for these operational "break-throughs".
h. Our larger achievements and awards are worthy of a brief
description in this annual report:
25X1A9a
(1) A $5,000 award was paid to , a
former Motor Pool Officer in Viet Nam for extraordinary contri-
butions to vehicular and construction programs. It is estimated
that he effected economies of $1,800,000 and $100,000 respectively
for these programs.
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25X1A9a
25X1 C4d
(2) , Office of Logistics, and 25X1A9a
received an award of $750 from use of
their invention by the Army Electronics Command plus a final
invention award of $75. They invented the SCANALUME, an exposure
control device for use on the Walnut System microfilm cameras.
The Electronics Command had a scanner made based generally upon
the specifications of the original invention - designed to mount
on Model "C" Recordak cameras. These inventors received the award25X1A9a
in May 1966 -- 75% to -- at a
ceremony in the DDS Conference Room with Mr. presiding. 25X1A9a
The families of the inventors attended, as well as Chief, Incentive
Awards of the Civil Service Commission, the Navy Department's
Incentive Awards Administrator and members of our Agency Committee
and the Patent Board. These inventors had previously shared an
award of $1,550 in July 1963 on the same 75%/25% basis for the
value of their invention to this Agency. We estimated savings
of more than $250,000 as a result of their contribution.
25X1 A9a (3) , DDP Records Integration
Division, developed a system related to the machine processing
of documents that realized a net savings of about $30,000. Infor-
25X1C mation had been transferred from keypunch cards to magnetic tape
for inclusion in the Program machine listings. They
devised a system so flexowriters could be used as the first step --
eliminating keypunching and verifying. The flexowriters now
concurrently type a sight verification sheet and punch a paper
tape for direct transfer to magnetic tape for inclusion in the
machine listing. The suggesters shared an award of $800.
25X1A9a (4) DDP Systems Group, formerly a Typing Unit
Supervisor in RID, devised electro-mechanical modifications to
Flexowriter machines and an improved program tape for the RID
Machine Input Section. His idea was developed several years ago
but the value could not be assessed until recently when the
records were run through the Computer. Annual savings are about
$14,000. An award of $600 was paid the suggester.
25X1A9a (5) , DDP/TSD, put two improvements into effect
that save the Agency at least $12,500 annually. He had plug
assemblies salvaged from old batteries and used as Government
Furnished Equipment on future orders. He initiated a second
economy program which resulted in selling mercury cell batteries
to an appropriate industrial company to refine the mercury. This
represented a complete reversal of a former "disposal as worthless"
policy. He received an award of $625 and the latter suggestion
has been referred to other government agencies for possible adoption.
"L771
MRW,j
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(6) DDS OL, made tests of an inexpensive
teletypewriter ribbon in and proposed that the ribbon 25X1 A6a
be used as the Standard issue for our world-wide communications
network because it could be purchased for one-fifth the cost of
the ribbon that had been used for some years. Adoption of his
idea saves a minimum of $10,000 annually for which he received
an award of $500.
25X1A9a (7) Finally, DD/S&T, and 25X1A9a
OBI, designed and developed a series of graphic devices useful
for predicting, through use of the principles of stereographic
projection, where a given orbiting object will be in the sky at
a particular time relative to specific locations on the earth.
Each new device ("nomograph") is calculated by using the same
basic set of computations thereby improving ease of use and
operation. The technique saves the use of computer equipment and
is especially valuable at locations where computer equipment is
not available. We are awaiting results of reports from other
Agencies before recommending recognition for these employees.
However, based upon cost avoidance aspects of this achievement
estimated in excess of one million dollars, this case was nominated
for consideration by the Panel reviewing achievements for the
President's Special Ceremony scheduled for July 1966.
i. During this past year, Office of Logistics continued to make
outstanding achievements in program progress. Office of Logistics
produced the following:
(1) A contribution of 9% of the Agency's total eligible
suggestions.
(2) 15% of the Agency's cash awards.
(3) An adoption rate of 88.8% compared with 35.2% for the
entire Agency.
(4+) Cash awards of $1,972 for achievements that earned over
$39,000 in tangible savings and intangible benefits. However,
total awards earned by all OL career personnel in the Agency
reached almost $7,000 and tangible savings and intangible benefits
realized over one million dollars. The Logistics Improvement
Program continues to operate effectively. Much interest is
still sparked by the distribution of the President Kennedy half-
dollars to each logistics employee that submits an eligible
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suggestion. Formal ceremonies are held to recognize awardees
and much interest continues in the program at all levels.
J. Much greater participation has been evidenced in the Technical
Services Division of the DDP. The DDP Coordinator has obtained objective
evaluations representing the views of top management. Several very
impressive ceremonies were conducted by Chief, TSD and continuous
interest may be expected.
k. The NPIC Suggestion Panel operates effectively. A number of
suggestions which have been on trial during this past year should soon
materialize into substantial benefits.
1. The DDP Special Panel recommended approval of awards totaling
$850.00. Several cases represent interim awards that should become
much more valuable as additional operating experience is gained. This
past year's Panel especially did an excellent job of giving "hard study"
and utmost consideration to ideas that deserved attention even though
in the final analysis many were declined.
m. The NSA Incentive Awards Administrators and the Navy Depart-
ment's Award Administrator came to visit us to obtain program ideas.
We briefed the NSA representatives quite thoroughly and then conferred
25X1A9a with for a question and answer session. These sessions
built up excellent relations and pave the way to expediting action on
inter-departmental referral of suggestions. We should encourage
sessions with other large departments and agencies in the future if
time permits.
2. Honor and Merit Awards
a. Recommendations received ............................... 151
Recommendations approved by DCI ........................ 139*
Distinguished Intelligence Medal.........
8
Intelligence Star ........................
4
Intelligence Medal of Merit..............
33
Certificate of Merit with Distinction....
48 Cash Paid
$4200
Certificate of Merit .....................
29
Cash Paid
$ 600
Legion of Merit (Army)... ................
1
**
Air Force Commendation Medal .............
0
Army Commendation Medal ..................
10
Navy Commendation Medal ..................
0
Board Meetings held... 28 Recommendations approved
Ceremonies held....... 42 by Board ................ 129
*Six recommendations approved by DCI were submitted in Fiscal Year 1965.
**Not included in fitatistics for DCI approval - Army approval.
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b. The HMAB regulation, was approved by the DCI;
this revision excluded the paragraph on monetary awards, but allowed
for a "Special" monetary award in unusual cases. The new regulation
also includes a description of the new Exceptional Service Emblem
and Certificate of Exceptional Service for injuries and hazardous
duty. It changed the title of the Certificate of Merit with Distinction
to Certificate of Distinction and describes the new Retirement Emblem
and general criteria for receiving it. A decision was made to withhold
the income tax from the Honor and Merit cash awards in the future.
c. There were two large groups of recommendations in this Fiscal
Year which required enormous administrative support, queries, and
decisions. We refer to a package of 39 recommendations for performance
in Viet Nam, particularly at the time of the Saigon bombing, and to
the group of 21 recommendations for the performance of our people in
25X1A6a the These have been resolved with one or
two exceptions and ceremonies are scheduled as the individuals are
available.
25X1A9a
d. In Fiscal Year 1966, there was a general ceremony in the
Headquarters Auditorium at which Admiral Raborn presented the DIM to
Mr. Lyman Kirkpatrick, Jr., on the occasion of his departure to
Brown University. About 600 people attended this event.
e. Some 250 persons attended a unique DD/S&T ceremony when
Admiral Raborn presided and shared the stage in the Headquarters
Auditorium with 25X1A9a
They honored eleven persons who had been engaged in a
highly important project. The DIM was awarded to 25X1A9a
the IMM was awarded to four individuals; the CMwD to two individuals;
and the Legion of Merit to four military officers.
f. Individual ceremonies were also arranged for the presentation
of the DIM by Admiral Raborn to Mr. Matthew Baird, Dr. Otto Guthe, and
25X1A9a Mrs. in
recognition of their long and distinguished careers in the Agency.
25X1A
3. Studies in Intelligence Awards Program
The "Studies" Annual Award of $500 for the most significant contribution
to the literature of intelligence was awarded to for his 25X1A9a
article which appeared in the summer issue. This
award was presented by the Deputy Director of Central Intelligence at a
ceremony in December.
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4. Superior Performance Awards
Six superior performance awards were earned at the 25X1A6a
by the most outstanding employee each quarter, the most outstanding employee
of the year (as evidenced by receiving the most quarterly awards), and the
supervisor who has gained permanent possession of a Unit plaque.
5. Length of Service Awards Program
On 17 September 1965, the 5th Annual Awards Ceremony was held in the
Auditorium at which 139 persons received their 15 and 10 year certificates
from Richard Helms, Deputy Director of Central Intelligence Agency. (1331
other certificates were delivered the next day to the Directorates for
presentation at ceremonies arranged by the individual components.) The
Awards Ceremony also honored those persons in the Agency who had been
nominated for or who had received Public Service Awards or other types of
external recognition in 1965. The Ceremony was supported by the Headquarters
Chorale and Garden Club.
A new procedure was introduced whereby Heads of Career Service Boards
were provided with a list of their careerists who had earned Length of
Service Certificates.
25X1 C
6. The HMAB Secretariat set in motion a special awards program for
25X1A6a
25X1 C4d
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PLANS AND OBJECTIVES FOR FISCAL YEAR 1967
1. Suggestions and Inventions
a. To continue to encourage cost reduction ideas, other improve-
ments, inventions, and operational ideas for Agency benefits -- particu-
larly by reaching more supervisory personnel.
b. To obtain new posters that will attract attention and increase
participation.
c. To spend more time with Internal Panels within independent
offices as they are, in our opinion, the key to more successful programs
such as we have had in the Office of Logistics.
d. To expedite more invention awards when possible through close
liaison with the Agency's Patent Board.
e. To continue to encourage the organization of more groups of
significant awardees ($100 or more), often referred to as "Century Clubs . " 25X1A6a
At present, such clubs are formed in OL and M In the near future, TSD
and Office of Finance plan to form such a group. The object of these
groups is to have the members inspire and instruct new potential members.
f. We also have in mind the formation of another group that would
be Agency-wide or at least major component-wide. It would be called
"The Four Hundred Group" and eligibility would be limited to those
suggesters who had received awards of $400 or more.
g. To schedule the attendance at the NASS Convention in Washington
in early October of as many personnel as feasible that are connected
with the Program in the Agency.
h. To accelerate programs in activities that have shown greater
interest recently to initiate special programs to spark interest and
creativity -- Office of Finance, and DD/S&T.
i. To conclude as soon as possible several important cases that
have been under study and evaluation in NPIC.
25X1A6a
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PLANS AND OBJECTIVES FOR FISCAL YEAR 1967 (CONTINUED)
2. Honor and Merit Awards
a. To continue to streamline administrative procedures where
possible.
b. To establish arrangements for the administrative and presenta-
tion procedures for the Exceptional Service emblem and the Certificate
of Exceptional Service.
c. To develop administrative details concerning granting of the
new CIA Retirement Emblem.
3. Length of Service Awards
a. To shorten the Annual Awards Ceremony to the requested 30
minutes.
b. To include recognition of~ awardees in addition to 25X1A
those awardees recognized in previous years.
c. Begin plans for the September 1967 Awards Ceremony at which
President Johnson will be invited.
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PLANS AND OBJECTIVES FOR FISCAL YEAR 1968
1. Suggestions and Inventions
The plans and objectives for Fiscal Year 1968 will be quite similar
to those for Fiscal Year 1967 except that we plan to establish special
programs in more major offices and divisions and accelerate campaigns
already in effect.
2. Honor and Merit Awards
a. The major project for FY 68 will be the 20th Anniversary
Annual Awards Ceremony to be held in September 1967. It is hoped that
President Johnson and other government officials will be present at
this special ceremony.
b. Other plans and objectives will be similar to those plans
described for FY 67.
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OBJECT CLASS 100, PERSONAL SERVICES
Type Service
FY 1967 FY 1968
Temporary Employees
FICA Tax
Clothing Allowance
Consultants
Overtime
Other (Specify)
Awards
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1967 - 1968
OBJECT CLASS
100 - Personal Services
Awards to be paid for both Honor and Merit Awards Program and Suggestion and Invention
25X1A7b
Awards Program.
NOTE: The current estimate is based upon several pending scientific and technical
breakthroughs in DD/S&T, in NPIC and DDP/TSD, in addition to the normal
suggestion and invention awards business. The normal Honor and Merit Awards
business should approximate $2,500 for the cost of Studies in Intelligence
Awards, for the superior performance awards to employees nominated by the
Director of Logistics for the program in effect at the Central Depot, for the
employees receiving awards in the newly created program at - and for 25X1A6a
the
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200 - TRAVEL
Current Estimate Preliminary Estimate
FY 1967 FY 1968
Number of Number of Number of Number of
Trite Days Trips Days
Domestic Area
Chicago, Ill.
25X1A6a~ 7 7 7
TOTAL 7 7 9 13
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i
1967. - 1968
OBJECT CLASS
200 - Travel
National Association of Suggestion Systems Annual Conference in FY 1967 will be held
in Washington, D.C. (No travel expense involved.) (Advance registration fee is $45.00
for each of the two officers that should attend.)
Two round trips to the National Association of Suggestion Systems Annual Conference
in FY 1968 in Chicago, Illinois.
25X1A6a Seven round trips to for Suggestion and Invention Awards
Program and the Honor and Merit Awards Program.
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1967 - 1968
OBJECT CLASS
600 - Printing and Reproduction
Outside reprinting of Form No. 244 - Employee Suggestion Form - in FY 1967 and FY 1968.
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1967 - 1968
OBJECT CLASS
700 - Other Contractual Services
Annual Membership dues in the National Capital Chapter of NASS.
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1967 - 1968
OBJECT CLASS
800 - Supplies and Material
Revision of previous estimate of $300 for picture frames for Honor and Merit Awards
Program, Suggestion and Invention Awards Program, and Longevity Awards Program to $150.
Supplies for Smith Corona No. 33 Electrostatic Copier. ($200)
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OBJECT CLASS
900 - Equipment
1967 - 1968
a. For purchase of a Smith Corona No. 33 Electrostatic Copier. (Cost $900)
Note:
This revised estimate recognizes that it may be necessary to
purchase this equipment during FY 1967. Thus far, we have had
equipment on loan without charge.
b. For purchase of one (1) Electric Executive Typewriter for Honor and
Merit Awards Board secretariat work. (Cost $620)
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