PROCEDURE FOR REQUESTING OFFICIAL PERSONNEL FOLDERS AND LEAVE RECORDS FROM FEDERAL AGENCIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000300050058-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: March 28, 2003
• Sequence Number: 58
• Publication Date: June 6, 1969
• Content Type: MEMO

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6 June 1969
OFFICE OF PERSONNEL MEMORANDUM NO. 20-60-3
SUBJECT . Procedure for Requesting Official Personnel Folders and
Leave Records from Federal Agencies
RESCISSION: OPM 20-520-10 dated 26 July 1956
This memorandum prescribes procedures for requesting Federal Agencies
to furnish Official Personnel Folders and leave records of Federal
employees who are transferred to CIA.
The Chief, Transactions and Records Branch, CD is responsible for
processing all appointment actions including transfers from other
Federal Agencies. This processing includes the procuring of annual
and sick leave records and the Official Personnel Folders of such
personnel.
3. PROCEDURES
a. If the employee is appointed to CIA after a break in service in
excess of thirty days, the General Services Administration,
Federal Records Center, St. Louis, Missouri will have the personnel
records. Upon the request of Transactions and Records Branch, the
Office of Security will obtain the records through secure channels.
This procedure is used regardless of whether the new appointee is
to be overt or covert.
b. If the employee is appointed to CIA without a break in service or
with a break of less than thirty days, the last employing Agency
should have the personnel records. Upon the request of Trans-
actions and Records Branch, Central Cover Staff will obtain the
records if the new appointee is to be covert.
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c. If an overt appointee is employed without a break in service or
with a break of less than thirty days, a copy of the SF 50,
Notification of Personnel Action, with effective date of appoint-
ment indicated, will be forwarded to the last employing Agency
as a request for the file.
d. If records are obtained from the Federal Records Center the leave
record (SF 1150) can also be obtained. If the break in service
is less than three years the CIA leave account will be credited
with all sick leave accrued at the former employing Agency.
e. If records are obtained from the last employing Agency, a copy
of the SF 1150 is included for transfer of leave.
4. REPAYMENT Or LUMP-SUM LEAVE
The law provides for a lump-sum payment for annual leave upon separa-
tion of an employee from the Federal service and for the proportionate
refund and recredit of leave if he is reemployed within the period
represented by the payment. However, when an employee who was under
a different leave system is employed by the Agency prior to the
expiration of the period for which lump-sum leave payment has been
made and his unexpired period of leave covers a larger amount of
leave than can be transferred to the Agency, he is only required to
make a refund covering the amount of recreditable annual leave. No
refund is required when an employee is employed in a position which
would have entitled him to a lump-sum payment if he had moved into
the position without a break in service.
STAT
Director of Personnel
OPM 15-69
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