PROCEDURES EFFECTIVE 1 DECEMBER 1966 FOR ASSEMBLING VOUCHERS INVOLVING PAYMENT PRIOR TO AUDIT OF BILLS FROM OTHER GOVERNMENT AGENCIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00107A000100040026-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: March 20, 2003
• Sequence Number: 26
• Publication Date: December 8, 1966
• Content Type: MF

Approved For Release 2003/05/ QKIDP79-00107A000100040026-1
December 1966
UBJ T Procedure Effective 1 Deeemraber 1966 for
Assembling Vouchers Involving Payment
for to Audit of Bills from Other
Government Agencies
1. The Procedure tolbwed in aseomblt vouchers prepared to
ct payment of bills from other government agencies -prior to
audit has resulted in maintenance of aeparitte files for the bills
and support documentation. One file contains the bill, posting vouchers
and payment schedule and another file the supporting documentation and
posting voucher covering audit of the transaction. This division in
the files of each bill paid prior to audit is undesirable and not neces-
sary under our present routine. A revisits of the procedure. was the sub-
ject of discussions between
the Accounts Division, and.i or Gertil ca, on and
Liaison Divi-
sion on .'2 November 1966. It waa agreed by all present that the bill
andpertinent supporting information should be combined with the voucher
recording the audit and distribution of eex)enses. suggested
that details of a procedure to accomplish this objective be worked out
With
25X1
:'. After reviewing the problem with it was;red 25X1
-71 N
that consolidation of the pertinent documents could e_ achieved by
minor changes in procedures in Voucher Review and General Claims Branch.
The -orocedure will be made effective 1 Dece fiber 1966. Changes as they
relate to the General Claims Branch will be as follows :
scheduling - no change necessary
Assemabling vouchers covering payment prior to audit:
:L) Each copy of the 1166 will be stamped as at present to
show payment under provisions of OFI no. 71.
The original and three conies of the schedule (1166) will
be fastened by paper clip to as copy of the bill from the
:,? verrarnent agency, together with the posting vouchers
pared to record the payTaeta.. This package will be
delivered to the Certii,ving O:'ficer, and after his cert:t-
u tion the package with original and two copies o.b' the
Approved = e a 03M1 iRE ~7r9 O A '4f ".4k; -
 Approved For Release 2003/05/14: CIA-it, P79-0107A000100040026-1
3) The original of the bill on which payment was made
will be stamped with the -payment schedule number, and,
will be retained with all supporting documentation in
General Claims Branch for audit. Bills for services
will be sent to component for certification as appropriate.
c. Assembling vouchers covering audit and distribution of expenses
relating to prior payments:
1) With the audit of the bill, all receiving and supporting
documentation will be combined. in one package, see b3)
above, supported. by the voucher prepared to effect distri-
bution of charges. This package will be delivered to the
Certifying Officer and after his certification will be
hand carried to Voucher Review, Accounts Division.
3. 'Under the revised procedure, the vouchers will be filed in
Registry in the following categories:
Schedule (Form 1166) with copy of bill: Filed by schedule number
and will also show nur,a-
bers assigned to posting
vouchers.
VF 7aosting voucher showing cash payment: Filed by VF voucher, num-
ber.
Cr posting voucher showing charge to
P5O account : Filed by CF voucher num-
ber.
CF posting voucher recording distri-
bution of expense, attached to
original bill and supporting docu-
mentation
Filed by CF voucher num-
ber.
Approved For Release 2003/0
GROUP
l Excluded trom autumetc
A,-RV`.