REVISION OF PROCEDURE FOR RECORDING PROPERTY TRANSACTIONS UNDER THE FEDSTRIP/MILSTRIP SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00107A000100040025-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: March 20, 2003
• Sequence Number: 25
• Publication Date: December 13, 1966
• Content Type: MFR

TAT
1TAT
TAT
Approved For Release 2003/0 Citi&-RDP79-00107A000100040025-2
1966
of tocedure for Recordieg Property
Transactions Under the FEDUTRIP/MUSTRIP t3y3te
Memorandum for the Records dtd 2 Dec 66 abje
Propo6e4C2mages in Procedure for Utilizing Obeputer
Capabilities in Recording Property Transaction*
Under the PUCTRIP/MILSTRIP System
Dirieie memo to D/Log, dtd 20 Sep 66, jeet:
Billing, from Other 1. S. Government Agencies
Diliogte memo to DiFin, dtd 7 Oct 66, Subject:
Billings from Other U. 6. Government Agencies
(d) D ass memo to DiLoti, dtd 8 Nov 66, SUbject:
lines from Other U. S. Government Ageneiee
paragraph* Ob of reference
the ohane Inprocodure and eompu
r immediate implementation of the recommendation
3 of reference (b) relative to property acquisition
tions under the FaMITAITP/MilSTRIP eystem van beld
ee on 3 Deeesiber 1966 attended by the follow:146
of the interested offices;
or
ties:
Ap
e?
roved For Release 2003/0!
/14 : CIA-RDP7900,107A000100040025-2
Approved For Release
r
4: CIA-RDP79-00107A000100040025-2
Revision of Procedure for Awarding Property
Transactions Under the FratTitaP/KELSTRIP System
2. 4a a result of the meeting it was agreed that, in lieu of the
tentative procedure proposed in paragraph 2a of reference (0, acquisi-
tion and expenditure transactions relating to property purchased under
the ITZWIRIP/MUSTRIP system will continue to be accomplished in
accordance with the procedure prescribed in On 71 and OFT 102 subject
to the following modifications:
a. The Slapply Division, Office of Logistics, shall:
(1)
Revise the Document-Voucher Cross Reference Register
(currently being furnished by the Office of Logistics
to the CAL Division, Office of Finance) to include the
nuaber of the Appropriate FAR account to be charged for
each FEDSTRIP/MILSTRIP purchase.
(2) Discontinue forwarding to 0411, Division, Office of Finance,
copies of FRECTRIP/MILSTRIF purchase orders and receiving
reports.
(3) Analyze the quarterly report furnished to Supply Division,
Office of Logistics, pursuant to paragraph 3b(3) of On
102, and initiate appropriate action to adjust witched
acquisition and payment transactions.
b. The O&L Division, Office of Finance, shall;
(1) Based on the "constructive evidence of receipt" concept
otated in reference (b)? process IINDISTRIPMELSTRIP 'billings
for payment without prior audit immediately upon their
receipt, and charge same to a deferred account pending
action as indicated in paragraph 2b(2) below.
Record FEDSTRIP/MILSTRIP billings paid in accordance vith
paragraph 2b(1), above, as allotment expenditures against
the Applicable FAN accounts shown in the Document-Voucher
Cross Reference Register furnished by the Office of Logistics
pursuant to paragraph 2a(1), above, and credit the deferred
account previously charged. for such billings.
(2)
Make the following changes in the data to be "input" to
the computer on the Finance Voucher recording the
MDSTRIP/MILSTRIP billing as an allotment expenditure:
0.
Approved For Release 2003/05/14: CIA-RDP79-00107A000100040025-2
Approved For Release 200310/14,fCIA-RDP79-00;107A000100040025-2
-
numberaa shown
d to the Yorm 1080 in lieu
number; and
27 reec the FEISTM14011
of description.
nt
(4) Pe form internal site audits aad recurrtsg reviews
selective basis of the detail ,eceiving records main-
tained in the Office of Logistics to assure the adequacy
of verificatioa by that Office of deliveries against
FEDOTRI4MIL8TRIV requisitioom for 'which payment has
been made.
frepare and/or certify vcbee as necessary to ajWt
unmatched acquisition and paymeat transactions based on
information furnished by the Offiee of Logistics as a
result of analyses of the quarterly reports pursuant to
.9nragraph 24(3), above.
The provisions or paragraphs 2b(1) through (5),
nay be applied retroactively to aay unprocessed. FEDMIt
Kann? billings on hand, as of the effective date
established pursuant to paragraph 3.
o. be Aceoutts Division, Office of Finance, shall prepare d
forward to the Office of Coaputer Dervices a "Computer Services
Bequest (Form 930)n, requesting the following change in the
quarterly listing currently famished to eupply Division,
Office of Logistics in aceord,anee, with paragraph 3b(3) of
On 102:
Anteh the dollar values for acquisition and epeadituzo
transactions on the basis of Logistics Vouchimsumber
column 11,247 oily (formerly matched on the basis of
feteiving heport and Logistioa Voucher nuabere).
d. The Office of Computer dervices shall take prompt action to
effect the changes in comp:tom application as described in
9aragraoh 3c, above, on receipt of the approved Computer
jervices *quest (Pore 930) frca the Account"; Division,
Office of Finance.
Approved For Release 2003/05/14: CIA-RDP79-00107A000100040025-2
Approved For Release 2003
4: CIA-RDP79-00107A000100040025-2
Becording Property
?TRIP LSTBIP System
3. The proceduna dUicttCL5 e.t ftrth in par:tam:03 4 than,
xception of the ebonite in computeT eppliention stated in
paragraph 2d? shall become effective on the date of emeurrenee in
thie leellOrnallUA by the representatives of the Office of Logistics and
Office of Ilsence. The change in computer 4pp1icstios stated la pare.
Eraph kavill be targeted for isp1enestatio2 when the next quartweky
listing, subsequent to the date of this newarentbm, is preparedpmeuant
to paragraph 31)(3) of on The Financeil4Gisties representatives
designated in references (c) end (d) v111 prepare the necessary revisims
of OF1 71 and OF/ 102, providing for the above stated modifications, for
appropriate coordination and approval as soon es practicable.
but ion;
al - i11i tiles
.4e.c13 Coordinator
ur teligletry
14 DEC 1966
Date
DEC 196
1 4 DEC 1966
V /L
ei-6/L,b,
--/
ApProveifiFPAWkase 2003/05/14 :7r.C.11-;: z>--11-4'CiL- L4- 67:
P?714-9 1 P Tilfer9_9 1 L
(4)
et
STAT