THE PRINCIPLES GOVERNING THE EXERCISE AND DELEGATION OF AUTHORITY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A000500060052-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 15, 2016
• Document Release Date: April 27, 2000
• Sequence Number: 52
• Content Type: REGULATION

CONFIDENTIAL
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CENTRAL INTELLIGENCE AGENCY
Washington, D. Co
25X1A
NOTICE Date:
NO.
SUBJECT: The Principles Governing the Exercise and Delegation of Authority
REFERENCE: CIA Regulation No.
1. Introduction
(a) Sound administration of an organization requires the dele-
gation of authority to appropriate officials and the exercise of the authori-
ties so delegated. Certain authorities require both formal authorization
and formal evidencing of the exercise thereof. Such formalization is par-
ticularly important when the concurrent or coordinated action of officials
of different Agency components is required. In dele-
gating and exercising such authorities certain minimum formalities must be
observed for the following reasons:
(1) Formal evidence is not only a legal requirement in
some cases but is generally a good business practice.
(2) The size and complexity of the organization is such
that a single activity may require the properly coordinated exer-
cise of several authorities. Proper evidencing of the exercise of
these authorities is required to reveal the presence or lack of
proper coordination.
(3) Actions taken will in'many cases continue beyond
the tenure of individuals in their authorizing capacities. Agency
records must therefore reveal by what authority and when specific
authorities were exercised.
(b) Accordingly, the principles set forth herein and in CIA
Regulation No. are intended to attain and preserve legality, per-
petuity and assurance that all actions are pursuant to proper authorization.
2. Source of Authorities
(a) The normal sources of authorities are as follows:
(1) Authorities granted by statute.
(2) Authorities granted by Agency regulation.
(3) Authorities redelegated by officials having redele-
gable authorities.
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3. Types of Delegations
(a) There are three general types of delegations of authority:
(1) Authorities vested in a position to be exercised by
any incumbent and which remain with the position without regard to
the tenure of the incumbent.
(2) Authorities delegated to an individual to be exer-
cised by him so long as he is holding a particular position,
Authorities of this kind cease to exist when the individual to whom
they are delegated leaves the position held at the time of the
delegation.
(3) Authorities delegated to an individual by name
without regard to or mention of his position. Authorities of this
kind may be exercised by the individual without regard to his posi-
tion or tenure in office until they are formally rescinded.
It. Limitations on Delegation
(a) Authorities granted by statute may only be delegated in
accordance with the terms of the statute,,
(b) Authorities granted by regulation may only be delegated by
the authority in whom resides the power to make regulations in the first
instance.
5* Principles of Delegation
(a) Delegations of authority for the normal fulfillment of func-
tional responsibilities should always be vested in an organizational posi
25X1 A tion. establishes most normal functional authorities.
Such authorities will normally be redelegable by the Chief of the func-
tional unit,
b) The general functional authorities established in CIA Regu-
25X1A are limited to the extent that delegations of specific
authorities in the same area are established in other regulations. For
example, the general authorities of the Chief of Procurement are limited
to the extent that the Chief Medical Officer is authorized to procure
medical supplies.
(c) Authorities requiring the specialized knowledge or judgment
of an individual should be delegated by specific written directive as in
3.(a)(2) and (3) above and are not redelegable unless so specified.
(d) Delegations not set forth in Agency Regulation shall be
formalized in writing, be signed by the official having authority to dele-
gate or redelegate and shall be distributed to all units orindividuals
who will be expected to act thereon.
CONFIDENTIAL
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name may never be exercised by the Deputy either in his capacity as Deputy
or while he is "Acting Chief" unless specific formal authorization is
granted by the proper authorizing official.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID WOLF
Deputy Director
(Administration)
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