MINUTES OFFICE OF MEDICAL SERVICES CAREER SERVICE BOARD MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06180A000200080009-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: August 25, 2000
• Sequence Number: 9
• Publication Date: May 12, 1966
• Content Type: MIN

Approved For Release': 2000/09/08 : CIA-RDP78-0618OA000200080009-9
MINUTES
OFFICE OF MEDICAL SERVICES
CAREER SERVICE BOARD MEETING
Thursday, 12 May 1966
25X1A9a Present: Dr. Tietjen (D/MS), Chairman
D/MS)
DD/ORD/DDS&T)
/LSD/OSI/D] &T)
/PS)
/CD)
g (C/FSS)
/AES )
0)
/SD)
/OMS), Executive Secretary
Recording Secretary
1. Review of Minutes of Previous Meeting
The Minutes of the Office of Medical Services Career Service Board
Meeting of 10 March 1966 were approved by the Members without comment.
2. Announcements by Executive Secretary
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a. The following personnel have been promoted since the last Career
Service Board Meeting:
GS-6
to GS-5
-5
GS-1-
to GS-8
b. Medical Officer, has been converted from
contract to staff status.
c. Dr. Tietjen commented on the number of promotions which have been
approved in the stenographic and clerical categories and stated he hoped
that due consideration is given to the qualifications of those promoted
in addition to the time-in-grade considerations.
3. Report from Panel A
reported Panel A has completed the competitive ranking of
Medical Officers in grades GS-l!, 15, and 16. The Panel will competitively
rank GS-13 Medical Officers when returns from TDY.
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4. Report from Panel B
Dr. stated training plans, including the IOC and on-the-job
training in test interpretation, have been firmed up for two psychometrists.
In addition, the training and assignment plans for Dr. a
psychologist who is due to report for duty on 6 December 1966, have been
discussed.
5. Report from Panel C
Mr.~ stated the competitive evaluation of GS-9 personnel has
been completed and Panel C will begin its competitive ranking of GS-10
personnel shortly.
among several others that is considered in the over-all competitive evalu-
ation.
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6. Competitive Evaluation System
Although not a scheduled item on the Agenda, Dr. Tietjen asked that
the Competitive Evaluation System be discussed. He requested reassurance
from the three Panel Chairmen that time-in-grade is not an overriding con-
sideration in the performance of the rankings, but rather is balanced with
e factors to be sure that incompetency is not promoted. Dr. - 25X1A9a
all stated that time-in-grade is just one point
able action or fitness report after a 5-year period. In this connecion,
stated a study by the Surgeon General's Office indicates the
second largest reason for resignation of Air Force physicians is the lack
of promotion.
7. Discussion - "DesiEaation of Alternates"
As requested at the last meeting, Mr.~ polled the Members on the
question of the desirability of alternates attending the Career Service
Board Meetings in their absence. The results of the poll are as follows:
On request of Dr. Tietjen, described the procedure utilized
by the Army in which it is possible for junior officers to be promoted
over personnel in more senior positions. There is also a procedure within
the military in which the lowest 1 per cent of a group competitively
ranked is required to give reason once a year why they should not be
separated. Another procedure permits an officer to "live down" an unfavor-
25X1A9a Four Members were not in favor
of n-i-ternates : five Members
were in favor of representation in their absence; and one
25X1A9a Member abstained. In general, those opposed did not
feel they had appropriate alternates, while those in favor felt that their
alternates would provide continuity in addition to assuring that the
interests of all three Panels would be represented. Since the discussion
elicited no objections to the attendance at the meetings of alternates,
the majority opinion was adopted as principle with the understanding that
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the subject may be discussed in the future if any Member felt a change in
the principle should be made. It was further decided that an alternate
would attend only when a Member was unable to be present, in which case
the Executive Secretary would be informed as far in advance of a scheduled
meeting as possible. The alternate would be the individual who would
normally act on other matters in the absence of the Member.
8. Discussion - "Coordination of Submission of Fitness Reports and
Promotion Recommendations
ExO opened the discussion by stating that Dr. Tietjen has approved
promotion recommendations recently only to receive Fitness Reports a short
time later on these same employees in which weaknesses were noted which
needed correction. In order to prevent this from happening again, Mr.
as Personnel Officer, was instructed to review carefully the files
of all employees on whom promotion is recommended and to return any of
them to the originator if the file indicates there is a variance between
past performance and the recommendation. Mr.~ is also to assure that
the Panel having responsibility for the employee has an opportunity to
review the recommendation before it is forwarded to Dr. Tietjen for
approval.
Dr. wised the question of action which should be taken when
promotion recommendations are recorded on the Fitness Reports. Several
of the Members felt that such a recommendation should be considered a
request for official action particularly if the employee is serving over-
seas, while others felt a separate paper should be submitted pertaining
to the promotion. Due to the complexity of this subject, Dr. Tietjen
asked that further discussion be deferred until a later date at which time
the Panel Chairmen may be prepared to reflect the opinion of their members.
9. Discussion - "Office of Medical Services Personnel who do not come
under the Purview of the Established Panels
At the last Career Service Board Meeting, proposed the
formation of two groups, one composed of nurses and the other of clerical
personnel, which would meet to formulate career concepts to be submitted
to the Career Service Board for consideration and advice. Also, at that
meeting, Dr. Tietjen indicated he would present his views on this subject
at the ensuing meeting.
Dr. Tietjen stated our system of organization has the basic responsi-
bility to be interested in the career development and proper assignment
of all employees, including the Members of the Board. The Career Service
Board was formed for the purpose of improving and augmenting the present
structure. Dr. Tietjen would like to be assured that those individuals
who are not covered by a Panel receive proper recognition and considera-
tion.
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Dr.- pointed out that the nurses are a specialized group and
are under the supervision of one person who is capable of evaluating
their performance and making recommendations regarding their future. He,
therefore, felt that a Panel for nurses would be unnecessary. Dr. Tietjen
stated that the Board would be guided by this statement.
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The Members voted unanimously to accept Dr proposal that
an ad hoc group composed of representatives of the stenographic and cleri-
cal categories be formed. It was further agreed that the group would
consist of a member from each of the Medical Office components and the
qualifications for membership would be based on such factors as length of 25X1A9a
service, grade, etc. Dr. Tietjen asked that Mr. pre-
pare a paper which would structure this group and submit the paper to him
for his approval before it is finalized.
10. - ''Proposed Change in Office of Medical Services Re~a-
tion 20-5
At the last meeting of the Career Service Board, discussion of Dr.
memorandum of 15 February 1966 (attached) was deferred because
of his absence. However, at that meeting, the Members had voted to publish
the regulation with the understanding that it could be amended if the need
arose. At this meeting, Dr. tated his memorandum was prepared
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in response to the draft regulation and did not reflect
changes. Therefore, the Members took cognizance of Dr
substantive
s comments.
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11. Additional Item
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recommended that Office of Medical Services Regulation 20-5,
entitled "Medical Career Program" be disseminated to all Headquarters
25X1A9a employees of the Medical Office so that they would be aware of its exis-
tence and content. proposed that, rather than distributing a
copy of the regulation to all personnel, the Division and Staff Chiefs be 25X1A9a
25X1A9a requested to see that their employees are familiar with it. The Board
voted to accept Mr. proposal. also recommended that the
regulation be sent to the Medical Office field personnel and it was decided
to discuss this matter at the next meeting of the Career Service Board.
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Attachment:
Dr Memorandum
w orig only)
OMS/mam
Distribution:
Orig - Dr. Tietjen
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