ORGANIZATION AND USE OF MASTER FILES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06084A000300010003-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 8, 2001
• Sequence Number: 3
• Publication Date: March 23, 1962
• Content Type: MEMO

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ur 'p [",~` ' b 20 /08/10 : CIA-RDP78-06084A000300010003-8
Memorandum
?5X1A2g TO
DCC/OS/TR
DATE: 23 March 1962
SUBJECT: Organization and Use of Master Files
25X1A2g
2~X1A2g
1. The master files of training material are being
reorganized on a time-available basis, the development and
control of the files being assigned to the Coordinators for
Counterintelligence, Covert Action, Live Problems, Reports and
Records, and Tradecraft.
2. The general structure of the filing system envisages
a four-fold arrangement: individual papers are to be arranged
appropriately into specific manila folders, the folders grouped
into larger subject areas filed under fia~r_dboard divider headings
within each coordinator-area. Papers, folders and dividers
may be arranged in alphabetical, chronological, and/or numerical
sequence as necessary to organize the material best, the only
requirement being that the system sta si a and flexible,
and adaptable to the varying needs of
3. All papers, folders, dividers and safe drawers within
each coordinator area will be color-coded and labeled according
to the following fashion:
Counterintelligence
FADING IN CAPS: Folder Title in 1.e.
Specific Subject of Paper Below
Covert Action
DIVIDERS NEED ONLY TOPIC HEADING
- PROBLEM: Background Data 25X1A2d1
(Folders would have this space blank)
Reports and Records
GRAPHIC RECORDING: Sketching
Topographic Sketches
Approved For Release 2001/08/10 :QDPY8cd#ft4A40 *M0003-8
Long-Range Unofficial Cover Concepts
 Approved For Relea a 2001/08/10 : CIA-RDP78- 06b84A000300010003-8
Numerical sequence of a paper or folder may be shown by placing
arabic numerals, in parenthesis, after the topic to which it
refers. Cross-reference sheets may be inserted to refer to
data filed elsewhere in the same or another coordinator area
if duplicate copies are not available.
3. The use of master-file material by all instructors is
encouraged, but withdrawal sheets should be inserted to note
borrowed material. While coordinators are responsible for the
master-file arrangements and will answer questions on its use,
each instructor is expected to refile borrowed material.
Misfiled papers, when found, should be pulled and given to
the appropriate coordinator.
4. Unless scheduled for use the following day, material
from the master-file should not be kept overnight. In addition
to indicating the coordinator areas and facilitating refiling,
the brightly colored tabs on each paper serve as a reminder
that the paper is part of the master file system, and is not
to be retained by the individual instructor.
Approved For Release 2001/08/10 : CIA-RDP78-06084A000300010003-8