FEDERAL EMPLOYEES UNIFORM ALLOWANCE ACT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05844A000100010003-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: July 31, 2000
• Sequence Number: 3
• Publication Date: January 1, 1964
• Content Type: MEMO

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EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON, D.C. 20503
January 1, 1964
CIRCULAR NO. A-30
Revised
SUBJECT: Federal Employees Uniform Allowance Act
1. Purpose. As provided under section 1+01+ of the Act of September 1,
1951+, as ;mended (5 USC 2131, 2133), this Circular prescribes rules for
uniform administration under Title IV of the,Act which authorizes the
furnishing of uniforms or the payment of uniform allowances to civilian
employees of the Government. (Authorization for the provision of pro-
tective clothing is contained in section 13 of the Act of August 2, 191+6
(5 USC 1189).)
This revision of the Circular is effective February 1, 1964, and replaces
the revision dated April 16, 1957.
ran additional alternative method of payment is authorized in paragraph
6d(1+) to enable agencies to pay an employee's annual uniform allowance
at the beginning of his second and each succeeding year of service under
the Act provided that he is expected to remain during the year in a job
entitling him to the allowance. Provision is made for refund of the
allowance under certain conditions if he fails to complete the year of
service. To effect this change and for purposes of clarity, the provi-
os of subparagraph c of paragraph 6 relating to methods of payment
have been rearranged and now appear in subparagraphs c, d and e of
paragraph 6.
2. Coverage of Title IV. Title IV applies to each agency of the
Government of the United States or of the District of Columbia, including
Government-owned corporations. It authorizes annual appropriations not
to exceed $100 per uniformed employee in order to provide for the furnish-
ing of uniforms at a cost per uniformed employee not exceeding $100 per
annum or the payment of an annual allowance not exceeding $100 for the
acquisition of uniforms to any employee who is required by regulations
or by law to wear a prescribed uniform when on official duty. Title IV
does not authorize appropriations for the upkeep of uniforms.
3. Use of prior authorization. Where the furnishing of uniforms or
th payment of uniform allowances to certain employees is authorized
under any other provision of law or regulation. existing on September 1,
1951+, the agency head, in his discretion, may continue to furnish such
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uniforms or to pay such allowances under the prior authorization but in
that case no uniforms shall be furnished or allowances paid to the same
employees under.Title IV. The prior authorization and the authorization
in Title IV may, however, be used concurrently for different employees in
the same agency.
4. General.
a. Review of existing reg:ulations. Whenever the duties of a group
of employees subject to the same uniform requirements are materially
changed, the head of the agency shall review the agency regulations
applicable to the group to determine whether the continued wearing of a
uniform is in the best interests of the Government and shall revoke any
regulation that he deems unnecessary or unjustifiable.
b. Initiating benefits under Title IV. Whenever the agency head
determines that a group of employees shall be required for the first
time to wear a uniform, he shall determine whether the best interests
of the Government will be served by furnishing uniforms or by paying
uniform allowances under Title IV. In making such determination he
shall consider (1) the comparative cost to the Government, including
administrative expenses, and (2) the comparative advantages to employees.
The determination may be effective as of the date made provided an
appropriation is then available or, if not then available, at such date,
as an appropriation is made available*
c. Application of the $100 annual limitation per employee. The
annual period to which the limitation of $100 per employee applies shall
begin with the date on which an employee first becomes eligible for a
uniform or a uniform allowance under Title IV.
5. Furnishing uniforms under Title IV.
a. Acquisition of uniforms. Uniforms to be furnished employees
under authority of Title IV may be acquired by the agency either through
purchase or rental, except that no rental contract may include provision
for cleaning or laundry services at Government expense.
b. Standards. Whenever an agency head elects to furnish uniforms
under Title IV to any employee, he shall by regulation establish standards
governing initial issuances and subsequent replacements. Such standards
shall indicate, for.each group of employees subject to the same uniform
requirements, the quantity of each article of prescribed clothing to be
issued initially to each employee, and the conditions and methods of
replacement. Standards for initial issuances shall be based on a de-
termination of the reasonable uniform requirements of employees, subject
to the limitation that the total cost of uniforms issued by the agency
to any employee shall not exceed $100 per anbum.
(No. A-30)
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C. Coxr rol of ux iXos:ma. J VU t2].ifC'iiF's y purchased by tiia agency for
ia-,uance to cLrgloyeaj s uii remain he p}_oper y of the Gova:.- ersb, and
wall be turned in by employees who no longer require them for official
duty. The agency head shall issue regulations providin for suitable
r'avponslbility and accountability by employees to whom uniforms are
isued.
: ? Paying uniform allon-antes idler T.11.5le IV.
a. SS; .adrari.s. In order that uniform aslc ances may., insofar as
possible, approximate the actual e::penseu of employees for acquisition
of uniforms, each agency shAll develop standards for each: group of
employees subject to the same uniform requir nts. Such standard;-
shall (1) be based on a determination of the average annual unifo=
requirements of the employee and the current prices of re~rese tat~:ve
uppliers; and (2) provide for an annual allowance of s. definite sm.,
not exceeding $100, to each eligible Employee. Prices on which such
cost estimates are based shall be reviewed annually, and the standards
adjusted as necessary to reflect changes.
b. cxrporary employees or sub titu~.es. The aiourr, payable to a
temporary or substitute employee who is otherwise eligible for a uniform
allowance shall be determined by ad juating the standard for an annual
allowance to take account of any reduced requirements which result from
the limited period and nature of e mployneut.
c. Payment for first year of unifo:ined service. At the discretion
of theavency `head, an employee entering upon duty in a job subject to
the uniform requirements., or whose- job is made subject to uniform re-
quirements, may be paid his first annual allowance, or any portion of
it, in advance of service, or at the end of the first year or of periods
of service within the year, as'determined by the agency head.
d. lla~=ant for subsequent years of uniformed service. At the
discretion of the agency head, the a,1 ovance for each subsequent year
may be paid to an employee at the end of the year or of periods of
service within the year, as determined by the agency head. In lieu
thereof, it may be paid in advance of service under one of the following
alternatives:
(1) On a quarterly basis, or
(2) At more frequent regular intervals, or
`3) At any time and in the amount of annual allMance, or
portions of it, but not in excess of the cost of articles of uniform
purchased on a cash or credit basis, as evidenced by receipts or invoices
submitted by the employee, or
(No. A-30)
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(4) At the beginning of a year and in the cmo t of the annual
allowance, regardless of whether articles of uniform had been purchased
prior to the payment. This alters .tive may be authorized only for an
employee who is expected to rermain. during ,he year in a job subject to
the same uniform reauirements. If, however, the emalcyee retires,
resigns, or for other reasons ceases to re=-in in a job subject to the
same uniform requirements, he shall be entitled to retain one-fourth of
~:he payn,ent for each quarter of the year, or portion oal a quarter.,
during which he remained in the job. The balance of the payment shall
be recovered from the employee's salary, lump sum leave payment, or
retirement, or by collection otherwise.
e. r fund of advance paMents. r'3ccept as provided in subparagraph
d(4), immediately above, no employee shall be required to make a refund
of an advance allowance payment.
GORDON
GORDON
Director
(1tiNo. A-30)
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