FINANCE DIVISION NOTICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05747A000700030001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 137
• Document Creation Date: December 9, 2016
• Document Release Date: August 17, 2001
• Sequence Number: 1
• Content Type: REGULATION

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FINANCE DIVISION NOTICES
19. Policy Applicable to Certification for Payment of Claims for thg5X1A
Transfer Portion of the &mle Service Transfer Allowance for Husband
and Wife who are Both Staff Mwlo:rees
20. en o PPersonnel,
Chief, .
21.. Non-reimbursement for Fees and Tips for Handling Baggage
s .
22. PerWzmaM-JMUgF%5-7eM e' -0
23. Separation Allowances
24. Home Service Transfer Allowance - Temporary Lodging Portion
25. Home Leave Travel and Transportation Expenses
26. Preparation of Dispatches to be Released by the Office of
Communi cati ons
27. Military Details' Baggage Allowances Autho'ized under Letters of
Authorization
28. Home Service Transfer Allowance
29. Use of Unaccompanied Baggage Authorization
30. Revised dated 18 Oct 1957 dated 11 Oct 19!7~X1A
_1. Pe nern!e? 'k
32. ~Pereo ~t
16. 17. Recording of" 1955 ltcpenditures
18. Organization and Functions - Fi.naince Division
15.
1. Finarsoe- Divi.sion_ Is$Uann z CFD Notices -Review of Exiting N&P
2. Recision of Certain Notices Issued Prior to 19 Nov 1956
3. FD N ,887, entitled "Per Diem - Travel Between US & Foreign Localities"
4+. Shipment of Automobile Via Foreign Vessel
5. Establishing Due Dates for Advances of Confidential Funds
6. General Ledger Account 125.0 - Foreign Monies on Band
7. policy Applicable to Payment of Post Differentials to Employees
TDY and on Detail to Another Post
10.
11.
.. S a 1 torra
Dissemination of Policy, Legal and Procedr.ral Interpretations and
Decisions to Class "A" Stations
Medical Benefits for Dependents
Parking Fees
12. cting Chie
13. Use of indicator
ll+ Definition of Bag.-&-e (Revised 16 May 19'i7)
35. Personnel Assignment
36. 1 C, -
E
O -O 9-
w
U
U +- D
C
0
Q
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FORM OBSOLETE PREVIOUS
12-63 EDITIONS
ACCOUNT GENERAL
NUMBER LEDGER
ACCOUNT
DUE
TVL
ORD
NO
DESCRIPTION
DATE
VOUCHER
.
SEE
REVERSE FOR
OR
NUMBER
LEGEND
OF ABBREVIATIONS
OBL
REF
NO.
DIVISION STATEMENT
DATE
ACCOUNTINGS
AND/OR
REFUNDS
BALANCE OF
ADVANCE NOT
ACCOUNTED FOR
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CONFIDENTIAL 20 August 1958
1100 REV DATE O g~189 rJ
FINANCE DIVISION NOTICE NO. 70 DRIG CD'n~p _ DPI TYPE -- ------ ,~
CRIG CLASS_ PAGES RF:V CLASS P/
SUBJECTS Book Dispatch JUST ~-/ ' uzr nV ?ov AUtw: HR 10-2
Quoted below is a memorandum signed by the Special Support Assistant to
the Deputy Director (Support)9 dated 8 August 1958:
established and understood. Occasionally, however, it is necessary for
a support office to co icate to several or all stations and bases
information or Instructions not appropriate for inclusion in the regu-
latory system or to be incorporated in the regulatory system at a later
date. In these instances the book dispatch my be suitable. Book
dispatches must be kept to a miniam both in numbers and length, and
must not used to transmit material which should be Incorporated in
the regulatory system.
112. MA -0/4 has been chars ged with signing and releasing book
dispatches for DD/P on behalf of support offices and staffs. This
authority carries with it responsibility for review for release as a
book dispatch, and d? tion of necessary coordination.
013. SSA-DD/S can boot form these functions and be of greatest
assistance to the support office or staff requesting release of a book
dispatch if the subject matter to be covered is sented in memorandum
for. SSA-DD/S will prey the book dispatch, effect necessary coordina-
tions sign and release it. Oo rdination will include the requesting
office or staff when a question of content arises.
ar" IVop CONFIDENTIAL
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FENCE DIVISION NOTICE NO 69
SILO CT., Advance Limitation
21. Ju3,y 1958
Finance Division Notice No. 167 (A.1) is hereby revised to
read as follows:
Advances of Confidential Funds in excess of
$50,000, except routine funding of field insta a-
tiona and internal Finance Division transfers, will
not be made without first coordinating with the
Chief or Deputy Chief of the Finance Division.
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5 March 1959
FINANCE DIVISION NOTICE Nis 68
SUBJECT Appointment of Approving Officers
REFERENCE: Finance Division Notice No. 763, dated 20 September 1955,F
to Reference is made to a memorandum for Staff and Area Division
Chiefs, signed by the Chief of Operations, DD/P, dated 17 August 1955,
pertaining to appointment of Approving Officers
2. The following distinction is offered in order to clarify the
difference between the administration responsibilities of designated
Approving Officers of Staff and Area Divisions and the audit and certi-
fication of vouchers and other financial documents by designated employees
of the Finance Division.
a. It has been established through the SSA-DD/S that the"
designation of Approving Officers,, as referred to in
paragraph 2 of the above referenced memorandum, relates
to the individual specifically appointed in accordance
with established procedure, who must, in his own right,
be the incumbent of any of the positions so designated.
b. Accordingly, it is the administrative responsibility of
the designated Approving Officer to comply with the
authority so delegated consistent with restrictions
placed on the individual concerned covering the approval
of administrative and operational transactions.
c0, Consistent with this concept, Certifying Officers will
review vouchers and other financial documents with
respect to audit criteria,,, subject to the signature of
a designated Approving Officer.
Acting Chief, Finance Division
Formerly FD Notice 804, A-105
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"e.
Approval of special foreign post
allowances and salary differentials
Approval of clothing allowances for
enlisted personnel
CFR u,4.e
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leg
"h.
"i.
Approval of housing or space
requirements
Approval of certain medical expenses
CFR 10.0
"j.
Approval of payment of tuition
CFR 10.1
"k0
Approval of applications for advances
"1.
under special circumstances
Special allowances for military
CFR l1o3.b
personnel
F1 AINK G. WISIVER
Deputy Director (Plans)"
Formerly: FDN #721 (A?137)
CONFIDENTIAL
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Fin= DIVISION NOTICE: 65
SUBJECT: Accounting for Confidential Funds
14 July 1958
There is quoted below a memorandum to Comptroller from Chief, Finance
Division, dated 14 =? 195u, same subject:
"1. In the administration of accounting requirements and controls,
confusion occasionally arises because there is no clear definition of
"normal Agency accounting requirements". This problem arises not because
of lack of understanding and agreement with respect to the substance of
accountings but rather with respect to depth to which detailed documentation
is. required.
2. There seems to be little basis for objection to the principle that
detailed documentation of the use of funds (i.e., the who, wiat, when, where
and why) is aormallby required as long as the funds remain in control of
persons or projects under Agency control. Conversely, there can be little
quarrel with the principle that it is unrealistic and impractical to endeavor
to insist upon detail documentation of the use of funds from persons or
activities not controlled by this Agency,,
3. While the above stated policies represent accepted operational as
well as sound accounting and funds control, in the absence of clear deter-
minations as to the point at which funds pass from Agency control it is often
difficult, if not impossible, to clearly establish whether n',rmal Agency
accounting requirements have or have not been satisfied. As a result, account=-
ing requirements as set forth in many Administrative Plans or as interpreted
by Certifying Officers and others, have tended to reach further and further
beyond the point where realistic control and proper documentation can be expected.
Ch the other-hand, Case Officers and other operational perso43nel, not having a
clear concept or guide as to what constitutes acceptable accounting documentati on
and policy, tend to agree to whatever requirements are suggested, even though
in substance the requirements may be unrealistic and may not truly reflect
operational circumstances and relationships.
4 In recent discussions with representatives of operational elements,
it was proposed that approved project outlines be utilized to establish Agency-
project relationships for the purpose of fixing the point where funds are
passed beyond effective detail control. It was further proposed that project
procedures be revised to provide that Case Officers would be required to
develop the financial aspects (other than budgetary) in coordination with the
Certifying Officer in order that the project outline may reflect accounting
requirements determined by the Certifying Officer as conforming with normal
accounting concepts as defined above and practical of compliance as determined
by the Case Officer. In these instances wherein these criteria cannot be met,,
an Administrative Plan setting forth special accounting requirements would be
required.
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FD r:O ICE NO, 65
5. In the case of accounting requirements imposed any individuals,
the status of an individual with respect to his relationship to and control
by the Agency is normally evident from his employee or contract status.
The only area wherein relationship and control tend to become nebulous is
in the case of field agents and others who refuse or for operational reasons
are not requested Lo sign formal contracts. As a general policy, in applic-
ation the "point of control" concept would require accountings in detail from
all employees and other persons under formal contract with the Agency on the
premise that any person who has signed a contract with the Agency has a relation-
ship to the Agency of such nature as to justify insistence on documented
accountings.
u. In the case of unilateral m+loranda of agreements, however, the
substance of the relationship as evidenced in the project outline or from
other sources would have to be examind to determine whether control is such
as to require detail accounting documentation, or to permit acceptance of
receipts or certifications of services purchased as adequate support of the
use of Agency funds.
~. In recent months it seems to be increasingly apparent that we
are tending, in all areas, to place more and more emphasis on the form of
accounting documentation on the er?ronlous premise that if form is proper
substance is assured. The re-statemeht of policy as expressed above is
believed properly to place major emp sia on the substance of a situation
with the objective of documenting th form as necessary to support the
substance. In line with this view, ute propose to work closely with operational
elements to obtain a better understatlding of this policy and to expand the use
of project outlines to substantiate accounting determinations. Before proceed-
ing further, however, we would appreciate your approval.
hief, Audit Staff
APPROVED:
E. 11? SAUNDEliS
Comptroller "
In
:T
sting, Chief, Finance Division
Formerly : FDN #83o (A-12, u)
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FINANCE DIVISION NOTICE: 63 14 July 1958
SUBJECT: Advance of Funds for Travel
I. The following policy is to be followed by Certifying; Officers
in connection with the certification of t3equests for Advances covering
TDY and RCS travel of employees and agents; i.e.,
It is the policy of the Finance Division to certify
properly authorized and approved requests for Advances
covering TDY and XS travel of employees and agents? in
advance of the estimated date of departure in order that
individuals can arrange for transportation and/or movement
.of personal effects Under norraal circumstances,, funds
are not to be made avaiial,1e to the traveler more than
ten (10) calendar days in advance of If
c r'l~ cur to ices are a acl"i rr funds are needed earlier than
ten (10) calendar days prior to travel, approval of the
Chief or Deputy Chief,, Finance Division, is required
before certification and disburseme at.
20 Coup iance with the above policy is to be adhered' to effective
with this release0
Acting Chief, Finance= D .vision
Formerly: FDN #851; A-116)
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FINANCE DIVISION NOTICE: 62 14 July 1958
SUBJECT: Delegation of Authority
There is quoted below a memorandum from Deputy Director (Plans)
to SSA-DD/S,, dated 9 March 195o.
The authority vested in the Deputy Director of Plans in the
referenced regulation to authorize or approve actual subsistence
expenses, not to exceed $25.00 per day, is hereby delegated to the
SSA-DD/S.
':TANK C. WISNEi3
Deputy Director (Plans) "
Acting Chiefs Finance Division
1OOC .2 R DATE
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FINANCE DIVISION NOTICE: 61. 34 July 1958
SUBJECT: Waiver of Accounting Regulations by a Contract Approved by a
Special Contracting Officer
There is quoted below a memorandui for the Chief, Finance Division,
signed by Office of Genera]. Counsel, dated 12 January
1950:
"lo Your memorandum requested our opinion as to whether an Agency
Special Contracting Officer has the authority to approve a provision in an
agent contract to the effect that the agent? s accounting for confidential
funds advanced him for purposes other than salary need be only on the certifica-
tion of the agent, and need not be supported by receipts.
2m Somewhat generalized, the issue posed is whether the Agency Special
Contracting Officer may prescribe an internal accounting procedure for the FOIAb5
expenditure of confidential funds on his own authority.
5e On the basis of the foregoing, it is the opinion of this Office that
the Special Contracting Officer may not., on his own authority, include a pro-
vision in an agent contract which would relieve the agent from accounting for
confidential funds advanced him for other than salary purposes solely on his
certification. If this end is sought, it can be achieved only by an appropriate
provision in an administrative plan relating to the agent''s activities,, or by a 25X1A:
waiver of the accounting requirement by the Director in individual cases,, or by
the Director?s issuance of an appropriate regulation.."
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FINAJE DIVISION NOTICE: 60 July 1955
SUBJECT: Submission of Approvals by DD/Ss. DCID or DDCI
1. There is quoted below a copy of memorandum to all. f_visions and
Staffs, Office of the Comptroller, dated 29 December 1955,, s.gned by
the Actin Comptroller.
"This is to advise you that in the future, all papers submitted
for DD/S. DCI, or DDCI action requiring signature denoting
approval will contain in the final paragraph a -recommendation
which clearly briefs the action recommended. Such paper shall
further contain the words in the place provided for DD/Ss. DCI,
or DDCI signature: The recommendation(s) in paragraph ,? is
(are) approved, 0 "t
2. In compliance with the above, the final paragraph of all
memoranda requesting approval of actions by the DD/Ss. DDCI or DCI will
be worded in the following manners.
If you approve of the recommendation set forth in paragraph
please so indicate by affixing your signature in the
space provided below, and forward this document to (!)T for
inclusion in the files supporting the action taken.
Concurrences: (2)
Comptroller
DDS
The recommendation(s) in paragraph is (are) approved.
(1)
BEY
Ordinarily the Office of Comptroller or DD/SO
(2) List concurring officers as appropriated
ng ChiefD Finance Division
Formerly: FDN #807 (A-l08)
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FINANCE DIVISION NOTICE: 59 14 July 1955
SUBJECT a Accounting for Funds Furnished Agents Fnetrating
Denied Areas
H }tENCE: Memo for Comptroller from Chief,, Finance Division?
dated Il April 19559 above subject.
1. The Deputy Comptroller has advised that the procedure and
policy set forth in reference has received concurrence of the
Compt oiler and Chief,) Audit Staff,
The policy and procedure outlined in reference will be
formalized through release of a Comptroller Instruction and/or
amendment of regulations? as appropriate. In the meantime, Finance
Division win be governed by reference memorandum in prooesning
aocou.tings for finds furnished agents penetrating denied areas?
including the resupply of agents in such areas.
Acting Chief 0 Finance Division
co: SR Di
ATTNa
Comptroller
Chief p Audit Staff
Formerly: FDN #727 ((A-94)
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FXN 1EE DIVISION NOTICE: 38 24. July 1958
SUBJECT: Per Diem. Allowance .ring 1 ai dquartera Debriefisig Period for
fttployees i eturning from Overman for }bue Leave &a d MIS
Transfer to Washington
to Your attention is directed to Paragraph 4 of Attachment E which
in part states It is the opinion of this office that per diem for the
periods of consultation in Haadquarterr air be paid to eat>pl yeea of this
Agency who are being returned from overseas on hoses leave a l FCS transfer
to Headquarters providing there is appropriate authority fox such payment
in the transfer orders and providing consultation is held prior to the
employee's assumption of his duties in headquarters pursuant to his new
assignment".
20 Paragraph 3 of Attachment A sets forth a criteria to be used in
authorizing per diem allowances at Headquarters during the debriefing
period,,
3. It is requested that you bring to the attention of the Chief
or Deputy Chief of the Finance Division for conaidex?ation and approval,
an cases which cannot be handled within the limitations cortained in
Attachments A and B.
Fornrly: FDN #o69 (Aco83)
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P
I NOW
IAEM0i 1DUM rOR: Deputy Director plans)
Deputy Director Intelligence)
Assistant Director for Personnel
Assistant Director for Communicatione
Director of TraLaing
E?1-#0281.
W J September 1954
SUBJECT z Per Diem AUo an a During Headquarters Deb~sviefing
Period for Egaloyees Returning from Overeais for
Home Leave and PCS Traszafer to Washington
lG A discussion of the above subject by an Assistant General
Counsel has been reproduced and is attached for your information.
2, T1 ss office will take the initiative in foxmulation policy
in this connection and ultimately publishing it in an appropriate
sago
1, Until such time as formal publication and distribution can
be accomplished,, it is desired that the following criteria be used in
authorizing per diet allowances for the purpose outlined above:
a0 Travel orders should not, a a rou rp provide
a period for TAY and debriefing, but should require T1IY at head-
quarters only when debriefing is essential prior to expiration
of hone leave,
b. When it is essential to require such TDY, it aho.ld be
limited to the minim= necessary Body in ashy event, act exceed
10 working dayssa
c, Pending the for .ation and publication of additional
information on the subject, it is requested that you tring to the
attention of this office for consideration and approval those
cases which cannot be handled within these Jimitatirni o
L. K. W12TE
L. K. WEITE
Deputy DLrev for
1,( i stre.titen)
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special Assistant to the DD/A
10 September 1954
SUBJ JT : kr Diem Allowance During Headquarters Debriefing Period
for Employees Returning from Overseas for Roane Leave and
ECS Transfer to Washington
REFERENCE : Memo, dtd. IS Aug. 54,, to SA/DD/A fr OGCa, same subject
1. You will recall that, in the referenced memorandum, this of'ice
dealt with the question of whether an Agency employee who was being re-
turned from overseas for home leave and EM transfer to headquarters could
be allowed per diem for a period of debriefing and consultation in head-
quarters prior to his going on home leave,, In paragraph 2 of that mem-
orandum, we took the position that per diem was not allowable in these
circumstances. We based this opinion on paragraph 46 of the Standardized
Government Travel Regulations and on the well known rule in Government
that per diem in not payable at a permanent duty station (5 Comp. Gen:
874 (1926); 24 Comp? Gen. 593 (1945)).
2:, Since the date of this memorandum, a decision of the Comptroller
General has come to our attention which, contrary to the general rule,
would appear to authorize payment of per diem in the cited circumstances
In 31 Ccmpt. Gan. 439 (1952) the Comptroller General passed on a similar
situation posed by the Department of State, In contending for the pay-
ment of the per diems the Department cited Section 103460?() of the
Foreign Service Regulations which authorizes payment of per diem to foreign
service officers who are being returned from overseas for hcame leave and
transfer to the Department in Washington and, were called into the Department
for consultation prior to their going an home leave and prior to their as=
sumption of duties in Washington. On page 440 of the opinion, there is
stateda n- & A:
"'the case here involved may be distinguished from those in the
decisions referred to, and others falling within the scope of
the general rule, since under the administrative practice des-
cribed . . O . . . . the employee?s presence in Washington for
consultative purposes is not related or incident to his asaump
tion of permanent duty at that place upon cc letian of his
statutory leave, it being evident that he would be required to
report for temporary duty in Washington regardless of whether
that city was to be his future permanent station or not."
CIts, INT~P 1NL+L ME ONLY
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We add that,, while the Comptroller General took no specific position in the
length of time for which the per diem was authoriz ds, it was the practice
of the Department to authorize it-.
"for a period not to exceed five working days unless the
period extended into two work weeks in which event per
diem was authorized in the intervening week end,"
(31 Coaapo Gen 439)
3. For sow time past,, it has been the policy of this Agency to
have employees who are returning from overseas for he leave and
transfer to headquarters come to headquarters for debriefing prior to
their going on leave. Per diem has boon paid for these periods uader
the authority .of reof, and 25X1A..
.predecessor rs csaso
4. On the basis of the foregoing, ,'it is the opinion of this office
that per diem for the periods of conattltation in headquarters mny be paid
to employees of this Agency who are being returned from overseas on home
leave and R Z transfer to headquarters providing there is appropriate
authority for such payment in the transfer orders and providing consul-
tation is held prior to the eeepllo ee ? a assumption of his duties in head-
quarters pursuant to his new assignment, As for the length of time for
which per diem should be allci edp we believe that the cited practice in
the State Department is an adequa4e guide, To the extent that this mom--
or um differs in substance from our memorandums of 18 August 19549 you
.may be guided by this one.
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FINAI E DIVISION NOTICE: 37 ?i July 1958
SUBJECT: Recording of Refunds of Operational Advances
Reference is made to change #3 of the Manual. of General Ledger
.Accounts wherein it was provided that all funds advanced to or tr*nsfferred
to projects (other than proprietaries) will. be recorded as
allotment expenditures It has been determined that the principle
governing refunds of advances shall conform to that prow.dod in Budget-
Treasury Regulation No. la Section 21 iaeaa as appraprittti refunds.
Accordingly8 it is requested that the account description appearing on
page Eleven (11) of the Manual of General Ledger Accounts (Account 142,2)
be extended to provide:
"Credits representing refunds of unexpended balances cf
advances will be treated as appropriation refunds. The
refunds vin be recorded as reverse expenditures to the
allotment account from which the advance was monde:, "
AActing Chief fl Finance Division
Formerly: FDN # 582 (A?72)
'Ft Rj.V Cec'1 --- GASE75~- TYPE -YL-----
GRIG c6 hp opt
?AGESRY CLASS _~--~
GRIG GLASS NEXT 6EV -~=f"` AUYHI Hil 19?>r
JUST
r DE I
CO IAL
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 Approved Fo lease 20 1W i U-94L74%W00700030001-9
*%we Fin= DIVISION N'OTUZ: 56
11 July 1955 P_
Memorandum for the Recordr dated 28 Janusa~y 1952,, riga-d by the
Executive Assistant to the Director,, is quoted below:
rt The Project Review Committee at its meeting at 25 January 2.952
directed that any amendment to a previ.r ly approved project must be
approved by the PRCO This will include additiona.'!. expel i.ture even
though the asses t of such expendittre does not, exceed $25,,O0O Om
Fos riy ? FDN #328 (A?42)
~t4Q
GOC V ,!V COTEO t By
PRIG COMPOPI TYPE
OftIG CLASS -V P 3?S fl-'V LLuSS
JUST ti~ 11LAT R.v 0 C) AIiTH: Ha 10.2
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 Approved For fiease 2001/ X78-05747WO0700030001-9
FIN& EE DIVISION NOTICE.- 55 11 July 1958
$ CT : Official Entertain nt Exgenaes of Directore and
their assistants (not Assistant Directors,, CIA)
EP=WE: randum dated 7 August 1951 (ER 2-Oo55) to the Deputy
Directors from the Director of Central Intelligence.
All Certifying Officers arld all other Finance Division epiy'eea
'Who have official duties to perform in connection with the above
subjects should read and keep on band a copy of referenced memorandum.
(CER 2-W55). Questions regarding this subject should be re:ferr ed to
the Chiefs Fiauice Division.
Formerly: Fla # 237 (A"24)
995
apc 3 _ REV CATEO~ L BY a
ORI~i cLMP ____. c -- TYRE -~~.----
oKnG UL~ss S__ Ya4ts L_]W_- k V GLASS _~_--
JUST _ KgA1 REV D4Q--- aUTHI HR 10.2
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 CONFIDENT11 AL
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"0-e FAME DIVISION NOTICE as 53
SUBJECT a Travel and Operational Advances
25X1A R FE,C MEa
11 July 1.958
1. It is evident that in the past advances have been made without
adequate explanation on the Request for Advance forma Such general
statements an "operational reasons" and "operational develc ?pment" should
not be considered as adequate information. Specifically g c?ach Certifying
Officer should ascertain the exact reason for which the advance in
requested, i.e.,, (a) are the funds to be used for payment of compensation
to agent; (b)' for agent expenses- (c) for staff case officers travel in
connection with (a) and (b). Also, the Certifyin ; Officer must ascertain
if the amount requested is not in excess of the required aount to
acccV31sh the mission.
2G The time element regarding the accounting is also extremely
important and it is desirable to impress upon the indivri .1 that an
accounting for the advance must be made in time to . co foras to the esta
lir i due date for such accounting. It will be the rasporkeibility of
the Approving Officer to make sure that a a realistic due date is shown on
the Request for Advance. In none instances, a stiff case cfficer will
request a travel advance and an operational advance on the same document,
which m be entirely in ordero and if a bro inva of the vigure in not
furnished he should be requested to furnish m before th"; advance is
given.
30 Attention is invited to the fact that advances foa? procurement
of supplies a equipment am prohibited by regulations ua;F.sea prior
written approval of the Procurement Office is as hand o A r,eglaaaest for
an advance covering the proou meat of materi&I not having such concurrence
should be refused and the requesting officer advised ,to dii eat a requisition
to the Procurement Office.
Acting Chief9 Fifl nce Division
~-1~- ---
Formaemrtly: FD #244 W29) CRIG I MP 3r UP, TYrg
?r cuss
GR1G CLASS _.~-- FA:+ 5 R IV
atiUTH: Hal 10.2
lacXT fl.V
rUN FIDENTtAL
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FINANCE DIVISION NOTICE NOS 52
U July 1958
SUBJECT: Procedure for Handling Spoiled or Voided Checks
Effective immediately the following procedure will be used in
the handling of spoiled or voided checks:
a. All spoiled or voided checks, whether entered on the
books of record or not, will be retained by the
issuing Branch or Section until the end of each month.
b. In those instances where checks are voided after having
been entered on books of record, it shall be the respon-
sibility of the issuing Branch or Section to immediately
make all adjusting entries necessary and to clearly
state the action taken on each such voided check.
c. At the end of each month and after having complied
with sub-paragraphs a and b above, all spoiled and
voided checks will be forwarded by memorandum,
referencing the appropriate bank account, to the
Industrial Contract Audit Branch.
Acting Chief, Finance Division
FP ar]y: FD #212 (A,..28)
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 }}f
?Z.f
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csoc . e~ narE o
GRIG ewip 7
JUST hG S - ELV LU SS 1 . 1 'V
HEY
FINANCE, DIVISION NO ICE NO,, 51
MEMORANDLE M: All Finance Divie aoa Peron
SUBJECT : Th ty Of ficam
P The rea:i.gzats~sd duty afficer w-13-1, } cri s irxi-dy duty for this
entire e k ' icat",ed , T h e r o m . & 1 tr y - of d r .v is R ( C) W d - 3n
to 0830 th3 f a l l . r x ; Hadn
a L' ept fo ? a3~x, t *~ f," .tx
be Perfo : On tw. dy~ the d?3f ' ?*,^ficer kr'L:. br ctaat a.c d
in Room 1036 Alcott M-1, bete en ihcu:?c. ~)f 0900 . Z1 'J.
100
w r
,
~
ooo .r vol v d by the officer or, thx y in Office o:! - 1x.-.- G' ax ~4?r :a?.exar?
Upon ref !, o after 1300 houro,, thn duty o.: I f tcer nwil:
duty at hi a
2
i ien ass d. as duty offloerl, it, is z:sx ,torn -rh*t the
ass d o: f'icer re? wwi at ho ,t en thr, ~:::uM s of (3 j ir-o VIM %
oxi SundtV, and/or 1140 .days . During g nin, .= ?%q if tip d ity yzf'f' i.0s3x? 25X1 A
fixu1a it x :cesaary to be aa---mur fr. 1 A ? oa? s v ~s`toi l d , L 'y
to tel. Vb3xre the '(I' ividuai may be r;R *acl .=.e' a If t; ere W50.1 ba s O :m
at h ;,a to duty offi_eer Should cat:_ t i k.. = xj,,jr tcb O ?f:_cer
and adviae him of t 1w. number at ii1 uh he rre,,y b:. r ic1mci th4 .asp ~
he t iU ro,'t'urn ar be a it eble at M.-, . h owe E { =.ba r,
3, A duty off is ^r f:i.l? contaiiiu : g :,: ? e .tir 5 s for tip a bu t;a lth g
of cash fora rgency disbur ent , and inff t :! ?F.tin for car t aet:.n; key
rsonm-1 of the .nance Di si i. has be :~: r 4r a d., `.Xis f ilo should
be obtained f'r the Office of tb3 Fir?fanee Y iviisic n. during
rkJm3 hours of the day on which duty b gire and a-hwA.d be ret uci
, p y upon octar ation of the a`astF,,r d -a.r of duty, ttv citxt,~r
officer should tern the frame coznta:.iiinrg his 1nmtructiorte In his o'fi.x
ma-fe during hi a period of duty, In care the dit>y offiv,,ar- is unable
to amply with a st for ?i; x?aene7v rarvr?iea or xa r m advice nn
. official r atter?, he ahcul.d eo:at et -e ha i. r, :ieraijae l ar crab Oth.4;3a.r?acn 1i ted In the duty officer 11 , as s :Ea.'lai. ers a.taiop: i,at .
4., The a.r aig a nt~yof duty offi ars i1 i.3 fulaoun d b;7 :s x ..b ratti
';G3rinth aferoncead to gwi s .5 ati : r.
Foiiir 1riy$ FO #601 (A-77)
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DOD REV DATE BY (I899 5
ORIG COMP -.IV- DPI _ _- TYPE
DIG CLASS _5- P;.G S ],e-' Rz-`d CLASS S
JUST 1 zi(T REY 4AUTHI HR 10.2
FADE DIVISION NOTICE NO. 49
SL=CT: BuildlrAg Evacuation Fersonwl
9 July 1958
I, This Notice Bupercedea Fixince Division Notice No. 803
(A-104) dated 21 December 1955. All ap1o reel of the Finance
Division ill familiarize the .selves with the instructions given
in Parts I and II of the CIA l3 iildl rgeney Plan wtd be
gulded accordingly.
?,. Attached is a current list of person n1 assigned duties
as Area S paervisors and Aiternat& a for the Finance Division. The
persons listed are re mwible for the pis indicated.
25X1A
Attach nt
78-05747A000700030001-9
o'NoDENTIAL
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a
8 July 1958
FINANCE DIVISION NOTICE NO. 48
SUBJECT: Llinutes of Deputy Director (wort) Staff 'Meeting,
22 August 1956
There is quoted below a mo aidtm fc.~? Ccptrollerfl dated
4 September 1956, signed by Acting Deputy Director (Su. po:-t):
v,
'.. Regarding paragraph 4 of subject minute
it appears that General Cabell P e Office would li to
have a copy of 2MUtIMx- sent to the Directors G 'five,
whether for infortc+ation or action.,
2. If the paper going forward to the DCI iv
being transmitted for irafotieno?~~ a co? is
3. If the paper requires action,, DDCI is a;.ded
to the distribution and he wAll receive b.1v vopy ti a
the Director has signed as either approving or di?S?
approving
4 The above instructions &-M app: ,4- even hi s
General Cabell is Acting Director of antral Intelligence
5. As to attachments,, if there is an extra copy
of such a document they would appreciate having i`Y,
attached to the copy for the DDCI. Han e' r,, if there
is none available, it will. not be nec3ssary to mate
one especially for the DDCI as General Gabel:l can
always borrow the attachment to U ,-b Dire c .ores cOWW ?
(aired) H. Gates Lloyd.
H. GAM'S LWYD
/'Acting Deputy Directo.'
(support)
Chief., rM nce D.ivisi in
F - rl7: FD # 8920 A-128
S
25X1A
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 Approved For'R lease LQ4, CIA-RDP78-05747f-9'b0700030001-9
VOW V DAME DI.ir ION NOTIt , 0. W
y 1958
Si1C 's CdUsetiom o:c Salary, ftiicsmx zet D fbxe, .. 1, e? :. ()?a?r &
i The ?oUowiW, ppoceeet a .:i lbe obaer ed by T , D::wi io .i in it l
,Ieetion of a-mrpa rnente of maj&rr, a l.cKjjU LL =at , a
"`. - '4ii.Jii: ?.?~aife?R i. "i~?, Yf?satiY i..CfEFAte,H XI ..:.;Y". n,
S
Y S
(l. Collection Witt be effect; by ded i n Of 147 ?t ;X 7t pay-
able, by Iluad"Au"'?"rt ,. e on the tl x at -8yT ?~0U. ` m y ,
by ~l~d 8'ra?ffaY1~S[~~k'?e
1a & b1ia de
(2) The employee ci-r agent wti:i. be motif ed by dispatch or
Cum,, .: .t o :.y with the dedue4aa Lcrticn.; of the ac-t .a n takwa wx
tbB x n o= therefor. Lao Pa oU CCbaswa w M "Iect e accif
taker. and w1:1 traanwitted cxtidm >x := t a ti ~ ;3. r
br, owe
clazz oX thm
i, .?lad aj k'}l`lcwd
(i) Collectio w211 be effeete l by do ,ti on on tb b t u x~, xxz
(2) In addition to relseazv erg' nrn e L Fa;i 1 Ch?i o ieo the
ei pl.oyeo or s e a t be notified b y dispak wh or . e m r a r u m d u a a six ;~aemutly VLVa the deduction aition, of t aut- n -b ken F d the :veil MI MI
the fox..
ynnto ./amc .vt to Ilo C;20, L~ Discovered i .Mer th
IS IT-, Thas
(1) imed-t8tely upon dote r in' Lion that an oyar :q~r yii; has o C': x1,
the envlojeo or aten will be nc.+ti.?'itxl o'f t"aa as rpaymW', by die*.; :ateh o:
aaemoraa..' over the .g tune of Chief, i wire Divi?xic a. The i catice of
overprx nt .a
~ey~y~ (a) Sot fowrth. f tU d vtaayl.("q of v h3. ow 1~_, tma' ua
aV.~"i ~th of eac aiatii g hc. ?xdlii/ifLE. ,.,,
("o) l qne M -fund of tit f LU rXn m, a ; TL-VMjii jai. c y day f c
` + date of t x iee o
(c) :.:+ri tb; if r r M"1. in or x..43. rY ' I t th e pit
CA,
a isanent, i* not oacei;J ed :-iris c rag fvom th date ,cdC cUL,,!~?
at*t or mm a a. t tba- c rt og 4-ja fx~e :_xlL1Qu; r ,. be
dey event, W. in November 1952, according to the CIA efficiency
-- *" DMF1DENTIAL
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 ERs .. _ce #25
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'%' eport of that date, recorded a change in his legal address to California.
25X1A See in this regard Comp. Gen. Decision D=129287, October 25, 1956, which
holds that when residence is incorrectly indicated in personnel documents
the may be corrected. Thereafter in 1954, subsequent to PCS duty in
he was authorized and performed hie leave travel to California.
Although that travel was under the CIA Act, which does not limit leave
travel to the place of actual residence, it is nevertheless another link
with California and contributes to the pattern of continuing association
and connection with California. In 1956, he was in Washington on TDY and at
that time requested and was authorized leave travel to California. upon
25X1A conclusion of the -tour, the travel which is now the subject of
question.
114. We think.the expenses here, if otherwise proper, may be allowed.
Mr. (a c) had had only brief assignments in Washington during his several
years with the A ency and the Washington assignment frimi which he was trana-
25X1A ferred to-was for only 7 months. The Comptroller General has ruled that
the place of actual residence at time of transfer is not always the place
from which transferred and that ?the law does not restrict the payment of
hcme leave travel expenses to that place v. (35 p. ? 101,103). In
that case the individual was hired initially in Boston from his Rhode Isla
hcme and thereafter served for several brief periods at different places
in the United States, the final post prior to an overseas assigrmient being
in Kansas City; the Comptroller General accepted the determination of the
'apartment involved that the place of actual residence was Rhode Island and
ted the depaartment?a statement that the employee ?has no interest in the
station from which transferred?. In anther case, of an individual living
in Chattanooga,, who was recalled into active duty with the Navy and assigned
to Washington and upon release by the Navy, employed in Parma by the Pana>
Canal Company, the Comptroller General authorized. payment of travel from
Chattanooga and noted that upon leaving Washington, the individual coed his
residence ?with no intention of resuming residence theree (B124492, September
21, 1955). In I-129287.(mentioned in paragraph 3 above), in which the
Comptroller General permitted correction of personnel documents in order to
show the correct residence, the situation had important similarities with
the (- ') case (although there are also some differences). The Individual
had resided in California from 1918 until October 1950. At that time he was
transferred to Arkansas and on October 11, 1952, to Washington. On December
29, 1953, he was transferred overseas pursuant to an employee agreement which
recorded his place of actual residence as Clifton, Dirgiiia, which was the place
at which he lived for two of the 16 months he was stationed in Washington. Here
also the mother and other family continued to live in California; only a few
months were served in Washington; and some personnel documents did list
California as the legal or voting residence.
"5. None of these cases, we think, precisely parallels that of W.
but they all reflect the liveral attitude which a representative of the legal
staff of the General Accounting Office advises us the Comptroller General has
towards the Act. An emphasize the temporary nature of the assignment to the
,n1ace from which transferred and the lack of association and connection with
mat place. Yr. (- =) travel would appear to be within the spirit of these
SIMIft"M
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C F E T L A L
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mho The foregoing and the decisions cited above of course would not
mean that there would not be other cases in which travel could not be
approved. Indeed, it could be that in subsequent years, after other and
lengthier assignments in Washington, Mr. (? ? ) also might not qualify for
leave travel to California. That is, his circumstances could so change
that his association or connection with the Washington area might well
render Washington the place of actual residence. We would suggest, therefore,
that steps be taken to assure that employees' requests for his leave travel
be approved by headquarters, and not only the area division, in advance.
Assistant General Gounsel. 11
Chie , e v a on
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20 August 1957
FINANCE DIVISION NOTICE NO. X24
SUBJECT: Home Service Transfer Allowance-Temporary Lc4ginng Portion
1. The question has arisen as to wi ther, in the opinion of the
General Counsel, payment of the temporary lodging portion of the home
service transfer allowance is proper under the following circumstances.
2. Upon reassignment PCS an Agency employee, together with his
wife and two children, both under eleven years of age, occupidd a
furnished room in a house owned by a relative for a period of 33 days.
For this he paid his relative the sum of $150. This employee has now
confronted the Agency with a claim for this amount, alleging that the
sins is properly reimbursable as a toWerary lodging portion of the
home service transfer allowance. While conceding that the ro m was not
normally rented, he si.ntains that its value was what would have been
charged for comparable hotel accadatione in the area.
3. In reply to this question the Office of General Counsel rendered
an opinion (OGC/Bog749) which states as follows
"3. Section 252 of the Standardized Regulations (Government Civilians,
Fbreign Areas) issued.by the Secretary of State pursuant to the authority
conferred by Executive .Order lOvOll,,,dated 22 October 1948, indicates that
upon an employee ? s re a align ent
payint or tine gory
lodging portion of tho hom service transfer aUouance may be made.
Executive Order 10,100 dated 20 June 1949 authorizes the Director of
25
Central Intelligence to pay allowances conforming to those granted by the
Secretary of State > to prescribe such further regulations as. he may
deem necessary to effect the purposes of that order. In
the provisions of Section 252 are incorporated and suppllemente .
Together, these reguitr'ry issuances set forth with a certain degree of
particularity the conditions under which temporary lodging payments may be
made, although admittedly not covering specifically the problem with which
we are here concerned
"I+. At the outset it must be noted that the basic authority for
the he service transfer allowance is permissive and is not a payment
to which an employee is entitled as a matter of right. Further,
it must be borne in m'i.nci. that the purpose of this allowance is to
reimburse an employee for the extraordinary and necessary expenses
sd. With regard to the temporary lodging portion particularly,
the regulations indicate that it is "designed to offset the cost of
r and bath . . at hotels or other temporary lodging ordinarily
used by Government employees arriving MOM
Qq 5 2
KEY DATE BY
BOB TYPE
OHIO COMP OPI REV CLASS ~- -
ORIG CLASSPAGES
JUST ti Y NEXT REY.~ 0 10 AU7Hl HR 10.2
X1A
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Page 2
In this circumstance we think it reasonable to
conclude that the allowance is intended to reimburse employees, within
limits, for costs charged for the use of cc rciall"perated lodging
facilities. While payments for sharing the privately-owned dwellings
of relatives and friends are not specifically outlawed, we feel that
the spirit of the regulations militates against reimbursement in such
circumstances. We believe that an analysis of the intent of Congress
would lead to the same conclusion. The basic authority for payment
i .Section 901(2)(ii) of the Pbreign Service Act passed in the lot
Session of the 84th Congress in 1955. The legislative history indicates
that the allowance was intended to assist employees in meeting the out-
of-pocket expenses that result from the mobile mature of their employment.
We do not feel that the Congress intended to afford an employee the
opportunity, by means of a personal or social arrangement with relatives
or friends, to pass on to the Government a charge which, but for the
possibility of the allowance being granted, might not have been made.
All this is not to say that in order to establish eligibility an employee
mast obtain accom dations from a stranger. raver, we do believe that
the contribution which an employee may make for the use of a relative?s
private dwelling can not be considered to be an extraordinary or necessary
expense within the purview of the statute and regulations. Such an out-
lay is more akin to that which we night normally expect to make in
providing shelter for a family. Accordingly, it is cur opinion that no
part of this claim is proper for payment.
Assistant General Counse "
EMM
Chief., anance Division
i u E ihL
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20 At g tat 1957
a''I1 E DIVISION N0 ICE MOI 3
SUBJECT: Separation A21os,asaces
Under date of l August 1957, the 09fice of General C c , rendered
an opinion (OGC 771162a) pertaining to the eepation allaseso The
opinion is quoted as toll.osae:
A014 Yo nn-luin of 23 June 1957 requeete the opinion of this
office as to wboth an ;anployee who arrived at her post overseas between
14 Yaroh and I May of this year, and whose dependents arrived there less
than 90 days after thle employee, is entitled to .separation all ovance0
Agency Notice dated 10 May 1957, edvined employees
of certain c es in.Sec
. 251, .252, and 260 of the Standardized Regulations (Government Civilians, Foreign Arm s) vetting the effective
date VW employeev. of this Agency. aks af3d
H June 1957, advl std ariployees t y was not in co to with
law as to the effect y, date of then sand that the effective date as
.to this Agency ferid to conform to th .t laid daaan by the Secretary of Statc..
The revision of Se cti+cn' 260 with which we are lore ' concerned has the
effective date CC 14 Ms;rch 19570 Therefore, to the extent that paragraph
3 of indicates an effective date of 1 May for t pA4 section, the
notic is error o This Agency do a not have the authu'ity o, go outside
the confines of thaw as13. s l1nitas set by .the Secretary 'caf totem We.
cannot set. effective dates contrary to the St zad: Re tione.
3a In ssnw r to the question posed in paragraph
.3 of =7 memo
minim a rd for the rea:sa stated ab6v I g ph 1 of shcntld 25X1 A
reflect an effectjob date of 1 N 95ev 2
effective date Ph ou re ec an
h 19570
4. Appropriat
revision of the two, notices affected by this opinion
be i tlatod by this (hffice tely0
50 In a er to the questions posed in para'aph 3 b of your meuati
ra duaa iaasss much as .the travel of the employee In, question was performed
during April, 1957 her entAtlement to separation alowan s be deter-
'' er the appropriate provision in effect at thasat. time
- that isr the
revision of section 260 et sego having the effective date 14'i arch 19500
Tr~REV,,DATE O BY0189----
Doc -
E 1~
,,
csssG CY~MP --2-2L- OF, TYPE G.-
-'3' REV LLASS
Oh1fi CLASS -,S- PhGE3 -
JUST ~y / t4LXT REV AUTHO HR 1al?2
~--~-
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 Approved ForRelease 2 !!e9lt&-RDP78-05747AO00700030001-9
FIUl1 E DIV ` EMIGE NO0 23 CONFIDENTIAL
= 2
Under Section 262032 of that date, separation allce is not to be
paid when the period of separation is lase than 90 days,, Tbarefore,q
since this employee was separated from her dependents for less than 9D
days. it would be improper to certify payment of separation allowance
to her,"
CONFIDE -A1-
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31 July 195?
FINANCE DIVISION NOTICE NO .21
SUBJECT: Non-reimbursement for Fees and Tips for Handling' Baggage
1. The Office of General Counsel advises (OGC/B=7?00, dated
18 July 1957) that General Accounting Office has ruled that claims
for " c?st_of.,_?epa or tips paid to port p or ba a a clerks for
1:~-nd` asn ._bs~ga a at transportation terminals" must dTe`allowed.
Consistent with tlse above G u the auth y ,, ,
to pay such expense has been revoked.
2. Accordingly, the applicable portion of paragraph 2e,
is being rescinded. Effective immediately such items are no longer
subject to certification and payment. The cost of such fees and tips
are construed to be covered by the per diem allowance prescribed ?or
the area concerned.
3. It is to be noted that reimbursement of charges paid for the
transfer of baggage between boats and trains, movements between two
railroad stations, eta., is not affected by the above referred to
ruling, and is subject to reimbursement.
4. Notwithstanding the foregoing, charges or tips at transportation
terminals will be allowed for handling Organization-owned prop rty
carried by the traveler, as well as charges .'ich c aag-any baggage.
DDC REY DATE V4/ P /I
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AST .--LUl Ago In
FINME DIVISION i IteE NO. 19
y1
3 Jug: 1957
S Y Policy Applicable to Certification for y ent of Claim for
the Transfer Portion oar . the Ham Service Transfer a nce
for Husband end Wife who are Both Staff fioyess
Under date of 27 June 195? the Office of Gen ml Counsel rendered
an opinion (OQC//'-?7523a) Pertaining to tho certification for pa nt of
clod= for the transfer portion of the bmw service trfer e,
The opinion is gtted as follows z
"l. You have requested ?tr opinion whether ym any gal y certify
paymnt claairas for the transfer pm=tion of the F zz rice trannfer
a e under the foll circumstances.
2. HUSband and Was. both staff omylpyees,, stationed at to saw
areas post are ferr to the United States (ra &ne 3 to Zone 2)
an PCS hers at the saw tip. The ervlayees have two chi drena rmployeo-
himband submits. M claim for the =xImm entit1 nt at the with-family rate,
li.sti the two children as dependents, employee-wife clairs paanent at the
withauttfaffi1y rate. You note that the Standardized Reg tions (Goverment
Ci Deign Areas) at section 252 dealing with he service transfer
allmamen is silent as regards t h e entitle n t of m a r r i e d a s,
3. Section 252 of the Standardized Regukione Issued by the Secretary` 25X1A
of State pursuant to the authority conferred by E scutive Order 10011,
dated 22 October 194, indicates that on an amnlavmIn rvakamI1j7mmn+
tent of the transfer portion of the
hime
sere ce trawfor allawame my be a le. Executive Order 9,0100, dated 20 June
19449, authorizes the Director of Centr Intelligence to pay a es
conf .iaag to granted by the to ry of State in accovdance with the
regulations prea bed by hiss in Executive Order 10 and to prescribe
s regulations as he my des, necesawy to effectuate the purp@fts
of the Order. In Agency Regulation which incorpoa?ates by reference 25X1 A
and supplements section 252, the or and eligibility requirements for
this payment are farther prey ibed. And in the setter of allowances
generally, the Standardized Regulations define "eaaaplo" as civilian
e loyee of the G erg nt who is a citizen of the United Statestationed
in a foreign ate" (section 215b). Together, these regulatory issues
set forth with a certain degree of particularity the conditions under which
trawfor payments may be mde, aal ' adLttedlr not gyring in specific
language the issue with which we are concerned fie.
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4. In view of this silence we must interpret the Regulation in
the light of the spirit of the Regulation and the intent of Congress
and the principles covering the expenditure of Government funds. The
basic authority for hme transfer aU vane is permissive and is not
payment to which an loyee is entitled as a matter of right. The
Agency Regulation provides that it shall be paid to "eligible"
staff personnel provided in paragraph 4 a. and paragraph 3 b. requires
that all applicable eligibility criteria be not. By definition,
paragraph 2 a. reads that the allowances are granted to an employee for
6?extraordinary and necessary expenses deemed incident to the establish-
meat of his-residence at a FCS post ..." Limitations have then been set
on the am unta which can be paid to a single employee, an employee with
one member P f a family and an employee with more than one amber of a
family.
5. Tn the present case, the employee-husband claimed the
amount oit the basis of two members of the family. It would appear
to be quite contrary to the spirit of the Regulation to give that same
family payments in excess of this maximum aunt because of the tact_
that the wife too was an employee since the fact of her employment
adds nothing to the extraordinary or necessary expenses incidental to
the establishment of the husband?s post. Under these circumotances the
wife does snot net the eligibility criteria as an employee and is not
entitled to the alin ance.
b. We believe that an analysis of the intent of, Congress would
lead to the same conclusion. Basic authority is in section 901 (2)(ii)
of the Free&gn Service Act passed in the lot Session of the 84th Congress
in 1955. The legislative history indicates the allloiance was authorized
to 'assist employees in meeting the out-of-pocket expenses that result
from the mabi2e mature of their employment. We do not feel that
Congress intended to grant to one family a greater allowance because
the wife happened to be employed than that given to the same sire
!is ily where the wife was not employed particularly as the first family
would already have the PAaa+soaiall benefit derived frm the wife?s
Government salary and no additional, expenses need be incurred.
7. As a matter of further incidental interrest, we would point
out that Congress has been closely following the granting of transfer
allodrancis by the Department of State. As a result, the Department
was instructed through the aneditmm of the Conference Report on its
1958 Appropriation Bill to restrict expenditures fcw transfer allowances
to a sum which is but a smaU fraction of that expended in the previous
year. Because of the Congressionally imposed restriction, intra?vcne
transfer s1iU w naes were eliminated effective 1 } y 11958E and inter-zone
transfer a11lcranses reds.
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S. Based en the ftregoing, it is opinion that it would not
be proper to certify the wife ? s claim f patent. In addition,
in light of the basic principles governing expenditure of funds., a
claim based on a technicality which takes advantage of silence or
ambiguity in a regulation and which would obtain for one employee
financial benefit not available to other employees in the same
financial status, is unconsoioaaablle and should not be ocuntenanced.
/s/
lAWRENCE R. HOUSTON
General Counsel
Acting Chief, Finance Division
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1w
24 June 1957
FINE DIVISION RDTICE RO 18
s T s Organization and Fictions - Finance Division
1o The following changes in organization +snd functions are ammmeed
effective 1 Tuly 1957t
ao The Psyrolll, auod Travel Bramh and the Agent Service Section,
Operations and I ,alson Branch, are abciiabe4 o
b. Functions formerly perfaned by the Peyro11 Section, Payroll and
Travel Branch and tha Agent Sarviae Section, O tiom and Liaison
ara assigned to the mealy c toted Corot tion and Tam
Accounts Branch.
a. Functions fay l,y assigned to the Trams Section, Payroll and
Travel Branw4 are assigned to the Operations and Llaimm Branch.
.d, Responsibility with res ect to rrooessing, recording and fol].os p
an accountings by presently assigned to . the
PropriLet r , one Etch, is transferred to
tba Operations and Liaison Branch.
2. is designated Acting Chief, Coasation and
Tax Aocoun a B ranch Chief assignments rein unahangedo
!J
Chief, Finance Division
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1.9 June 1957
SCE DIVISION 1ICE N. 17
SUBJECT: Recording of 1.955 Expenditures
1. T e Accounts Brash will continue to record 1955 expwditures
after 30 June 1957, surxh as transactions pertaining to field stations
activities, which hhwe actually been iced wed recorded at the
field station level, up to and including 30 Jug. It is anticipated that
by 30 September 3,957 the . joity of Clown "A" and Class "B" Station
Acc tings, throu& the * month of June 1957, viii have been processed t agb
the accounts. A review l be made at this t1 to deteriin the feasibility
of fftually closing tip 1,955 all ctmmsnt accounts as of 30 Septa .
2. As of 30 Jaxree,, 31 July, 31 August, asad 30 September, expenses
and expenditures aprpli able to 1955 funds will be closed to General Ledger
Account 450, is voi , a status of aUottasnt repot applicable to 1955
appropriation will as preps each month for the first quarter 1958 as well
as for the 1956, 1957 and 1958 appropriations. In addition, a quarterly
ad juetent as requi and by Attaabmnt B to Cosptroller Hoti ce 111b. 24-55
applicable' to Fiscal Year 1955 win be -effected as at the closing of bps
30 September 1957.
3. It is to b und~rsta that an expenditures inauorred during
Fiscal Year 1958 a ,nut the 1955 appropriation will be recorded in the
accounts as a lapses appropriation and charged against the 1956 appropriation,
in aacc a with astabl . d policy and procedime.
4. Su tttal and processing of station accountings sbou. be
vigarausly Z'ollwed up to assure that all accountings t1wough 30 June are
c at the earliest ponsible date.
Doe ---- ., CR~EV' O~TEv
zgliu tL''?P ?sV tISSS
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JUST ~-- KIXI REV
CONFIDENTIAL
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16 May 1957
FINAIICE DIVISION NDTICE HD) 14 (Revised) -'!. ti
SUBJECT: Definition of Baggage
RESCISSION: Finance Division Notice No. 14, dated 29 April 1957
1. An apparent conflict exists in the definition of baggam
contained in paragraph 25X1A
2. The Handbook specifically excludes furniture and other items
of household goods and effects. Consequently the cost of shipping as
baggage infants cribs, nursery chairs and similar essential items has
been disallowed for the reason that such are classified as household
gc-)de.
3. The definition of baggage contained in con-
forms to I FSM III 124.1 which provei s that the employee may be
reimbursed for unaccompanied air freight charges upon justification
of the necessity therefor. Such justification may cite such factors
as climate, duration of journey, needs enroute, immediate use at
destination, or nature of travel.
4..It has been requested that paragraph 17b of be 25X1A
rescinded. This win permit an administrative determination to be
made by the operating element concerned in each instance where a
claim is presented for the shipment of infant cribs, nursery chairs,
and similar items as unaccompanied air freight.
S. Accordingly, effective imediately, vouchers claiming reimburse-
meat for unacoompsnied air freight charges, which may include items
a~parable to those indicated in paragraph 4 above, may be certified
for payment provided that suitable justification for such mode of
shiprent is presented an the voucher. Approval of vouchers containing
such justification by designated approving officers will constitute
acceptable evidence of favorable administrative determination.
25X1/
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FINALE DIVISION NICE RD.' 13
SUBJECT: Use
REF. :
(a)
(b).
(c)
1. Recently certain procedural releases have boon processed vtsioh reflected
iespropesc and erroneous nee of the.~Wndimataar in that the indicatao' 25X1A
was used as a arypto rm for Finance Division. Although time. releases did
not originate in Finsuce Division, it appeears appropriate to re-emphasise
the nature and the nos to be med. of theme indicator in order that e1125X1A
personnel of the Division mqr be informed in the mottAr.
2. Special indicators we assigned by the IDfP to gav+etn the release and
tranenmdttal of dispatches and cables requiring limited or epeoielised
treatment in ardor to control the diestr2bation and/or reduce the coordination
of rensitive and specialised material. Such indicators are not cryptwWms
for Agency components and should not be used for such purpose.
Reference. (c) above identifies authorised aryptowao for Agency components
and rots forth the policy governing their um.
16 Reference (b) sects forth the policy and cira nn statues governing the
assign mrent and use of indicators and assigns the following indicators to
this Division.
Finance Division (General) 25X1A
Monetary Branch
Monetary transactions except
ahipmeat or inventory of on'reucy
shunt or inventory of cna reney
5. All scanned are cautioned to become t oreeugb1y familiar with refs moss
and to assure that all matters originating within Finance Division we
handled in strict comaformonce with the policies expressed therein.
DDE -.~-~ RE DATE O_..~
BY 18995
rvPE ~11--
REV CLASS --Q-
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ALIdI HR 18-Z
Chief, Finance Division
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it March 1957
FIUNCE DIVISION NOTICE W. 3.1
SUBJ,CT:
Parking Fees
REF. :
(a)
(b)
r orandum fa QL'fice of General Counsel from Chief,
Finance Divisions, dated 23 Jaen*ry 1957p, Subject
Memorandum for Chief, Finance Division from Office of
General. Counsel, dated 4 1 r h 1957, Subject: Parking
Fees
1. Reference (a) requested the Office of General Coral to advise
whether payment Of claim for parking fees in lieu of taxi fare
are legally proper for payment.
2. Reference (b) indicates that there is no legal authority for such
claim and thereface such claims should be denied.
3. Copies of references we attached far your information and
guidance. In this conxeecti an it should be noted the attached
opinion does not relate to the payment for use of a personally
aad automobile on a mileage basis in lieu of taxicab between
place of abode and ecomon carrier terminals. Such claims we
sUowable under the teams of section 3.5b(l) of the SGTTR es0
Attachments (2)
Reference (a
Reference (b
CDC _ RAY DRTfO- F-O'- BYOlB
Gi CLASS S R,uES .__ $=': GLASS
JUST _ y K-Xi HEY a:iTrli MR 10.2
ENTIAL
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JLTTACBM;> TO FDN No. u
#~efersnae (a)
$ d~
23 Jav aarY 1957
25X1A
TO : Offioe of General Counsel
THRU : Comptroller
FROM : Chief, Finance Division
SUBJECT: Parking Fees
REF. : a General Counsel's Opinion 55-7, dated 21 1bbrvsry 1955
b 34 Comptroller General 1.39 (B-127.021.)
o 31 Comptroller Genr 1. 1,24 (B-1075th)
d SGTR, Para. 1.1 and 3.5B (1)
1. Attached is a claim dated November 1956 for reimbursement of
parking fees in lieu of use of taxicab far local travel an official business
submitted by This claim is representative of mmerorus
claims of this type received by Finance Division which have been disallowed
on the basis of the opinion expressed in references (a) and (b).
2, Standardized Government Travel Regulations, as amended effective
August 1, 1956, provide in paragraph 1.1 as follaus:
"Employees traveling an official business will provide themselves with
sufficient funds for all current expenses, and are expected to exercise the
same care in incurring expenses that a prudent person would exercise if
traveling on personal. business."
3. This clause in the Standardized Government Travel Regulations is not
new to the current issue of the regulations but bas been continued from issue
to issue for mom y years. Consistent with the "prudent person" concept em-
pressed in this regulation, General Accounting Office in its decision B-107504,
reference (c) approved- reimbursement for travel by personally owned automobile
from employee's residence to airport and return W narkinr fOe at airport
provided the expense claimed does not emceed the cost of the usual. allowable
taxicab fares in such instances, even though use of the personally owned auto-
mobile vas not authorized by travel ardor.
4. Section 3-5b (j) of the revision of Starardized Government Travel
Regulations which became effective 1 August 1956, incorporated specific pro-
visions for the reimbursement for the use of personally owned automobile in
lieu of taxicab in iroumstances as set forth in 8-107504, provided the
reimbursement does not exceed the usual taxicab fare.
5. Notwithstanding the recognition of the "prudent person" concept in
31 Comptroller General 44 and in the Standardized Government Travel
Regulations9 34 Comptroller General 139 presents a directly contrary view
and states the principle that perking fees may not be reimbiased in lieu
of use of tsaioab even though such reimbursement results in less cost to
the government. This document part of olassified
integrated file, NAME CHECK required
1~? -' ,. fl. lM 1 prior to individual classification action.
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ATr. c ENr TO IDN No, n
Reference (a) Page 2
6. It is the view of this affics, that a showing that deviations from
naol. or specifically amthorized modss of taenepartaction, routes, or the
iaata-renae of official expenses of a nature not oa:tempiated tV specific
authorieatiaus in circumstances wherein the cease of action selected bV
the traveler represented "pudeut judgement" and resulted in less expense
to the government constitutes a legal and proper basis far reimbursement
of administratively approved expenses. It some to us that to take a
contrary view is not only inimical to the interests of the taxpayer but
also frustrates efforts toward the emercises of m?d inn pr:.denoe and
diligence in the utilisation of Agency resow'-es.
7 In view of the apparent caflict in basic principle appearing
in the General Accounting (Rive decisions, and the liberalisation at the
Standardised Goverment Travel Regulations as they pertain to the use at
personally owned autamohiles in Lieu of tazicabe, it appears that it
might be appropriate to reopen the question of the propriety of honoring
administratively approved claims for parking fees in Lieu of the use of
ta, oahls. Accordingly, it will be appreciated if your office will re-
examfne this matter and advise if claims of the type attached are legally
proper for payent.
ON F- I E- NIiAL
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ATTAC}IJ ) T TO PDN. No. 11
Reference (b)
OGC 7-034,2a
4 Marsh 1957
1"YMMDM FOR 3 Chief, Finance Division
SUBJECT: Parking Fees
1. Your memorandum of 23 Janu'ry presented a claim far parking
fees and requested us to look owe mare into a possible resolution of
the two Comptroller General Decisions,, 31 Camp. Gen. 424 and 34 Comp.
Gen. 139. The tfrat 'aecision allowed payment of parking fees at an
airport as a portion of the Wale travel expenses between
Washington and New lark and return. It also allmed trdleege for the
distance the autowbile was driven. The 34 Coup. Can, denies reim-
bursement for parking lot expenses in addition to ni1e~e payable for
official use of cars.
2. We have been unable to find any logical, distinction between
these two Decisions and unofficially have been i ar ed that the
General Counsel is Office of the Comptroller General likewise can make
no logical distinction. Hoenever, that Office again bas advised us on
an informal basis 'that if the question is officially raised the 31
CApo Gen. Decision allowing payment would probably be overruled and
the 34 Comp. Gen, Decision denying reimbursement would be stated as
the general rule under eacieting law. For the time being, therefore,
we believe the claim presented with your msmorar~duw must be denied as
it is in all respects identical with the factual situation considered
in 34 Coop.. Gen. 139. Apparently we can continue to rely on 31 Comp.
Gen. 424 for the factual situation of parking incident to air travel.
It would appear that legislation is necessary to resolve this parade,
and while I believe it would be unwise for us to seek it directly for
ourselves, we may be able to initiate some action that will consider
this for general relief throughout Goverr meat.
cc: Leg Counsel
/a/
LAWREME R. HOUSTON
General Counsel
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FINAOE DIM ION NOTICE NO. 10
- Ll/l ",
2 ` :re h ., 957
SUBJECT: General - Employees? Compensation Benefits
Specific - Medical Benefits for Dependents
14 Attached is copy of Book Dispatch Tom 184 dated 13 February
1957, indicating the condition and eircumtances under which employes
can be paid or reimbursed for costs of medical travel anO- medical
treatment of dependents,
2 Approving authority for such claims is rested with the
Director of Personnel. Claims will be paid under Agcy / ulations
applicable to medical claims of employees covered by P':, ?1O> pt agrap s
5 a(5) (c)o (See G
Cog RE DATE OY BY p1899 5
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VIA; AIR P
1 Februarv 1957
TO: All Chiefs of Station and Base Y
1WfU014:' Director of Personnel
SUBJECT: General - Emp1oyees ? Compensation Benefits
Specific - Medical Benefits for Dependents
ACTION REQUItED: Advise Field Personnel
1, This book dispatch announces a new policy, effective 21 September 1956, of
medical travel and medical treatment for dependents or Organisation staff employees
and staff agents, except for detailed military person; . to when the provisions of
continue to apply.
2. Pending publication of a regulation on this sub4eot, the following policy is
provided for the guidance of respomsible officials and staff personnel:
a. Dependents of staff agents or staff employees who are stationed abroad
(outside the continental limits of our country, its Territories or possessions)
an a PCS basis in a locality where there is no suitable hospital or clinic will
have benefits regarding medical travel similar to those available to staff
personnel,
b Dependents of a staff agent or staff employee who are stationed abroad,
and who incur illness or injury while located abroad which is not the result of
vicious habits, inteeance, or misconduct on their part, will have benefits
similar to those available to staff personnel. The Organization may, in
accordance with such regulations as it may prescribe, pay for that portion of
the cost of treatment of each such illness or injury that exceeds $35 up to a
maximum limitation of 120 days of treatment for each such illness or injury,
except that such maximum limitation shall not apply whenever boadquarters, on
the basis of professional medical advice, shall determine that such illness or
injury clearly is caused by the fact that such dependent is or has been located
abroadq
3. Since this proGram does not cover all aspects of medical requirements, it
is suggested that personnea who have medical insurance and hospitalization policies
may wish to continue them.
4. Work is under way to prepare the necessary regulations and procedures. In
the interim, claims for all medical expenses incurred by staff agents and staff
employees for their dependents on and after 21 :>eptember 1956 should be submitted for
Headquarters consideration on a facsimile of the attached Farm No, 3126, CLAIM FOR
DEPEMERT MEDICAL CARE. Such claims should be accompanied by an explanation of nay
travel expenses incurred in order to provide hospitalization where no suitable
hospital or clinic exists at the station or base of assignment, itemized receipted
bills, and statements from attending physicians as to treatment given.
5. In cases involving dependents of individuals under nonofficial cover, or
when other operational security requirements dictate, the information required in the
attached form should be provided in a completely sterile mam~er, certified to by the
empl, and, security permitting, signed by the adult dependent concerned,
Attachment HA (1)
FarmNo;1126 C0PI
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25X1A
 kY/VFINfiApproved For Release 2001/08 P78-05747A000700030001-9 ~L
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CLAIM FOR DEPENDENT MEDICAL CARE
EMPLOYEE DATA
I. NAME OF EMPLOYEE (Last-First-Middle)
2. DATE OF BIRTH
3. EMPLOYEE STATUS
4. DUTY STATION
DEPENDENT DATA
5. NAME OF DEPENDENT (Last- First-Middle)
6. RELATIONSHIP TO EMPLOYEE
7. SEX
8? AGE
9. DATE DEPARTED U.S.
10. DATE OF ARRIVAL ABROAD
11. DATE OF DEPARTURE FROM OVERSEAS
12. DATE OF ARRIVAL IN U.S.
13. NATURE OF ILLNESS OR INJURY
13A. CAUSE OF ILLNESS OR INJURY
14. WAS DEPENDENT ADMITTED TO A HOSPITAL FOR INPATIENT CARE? YES NO
15. IF YOU HAVE ANSWERED "YES" FOR ITEM 14 ABOVE. FURNISH NAME AND ADDRESS OF HOSPITAL
16. IF YOU HAVE ANSWERED "NO" TO ITEM 14 ABOVE, INDICATE NATURE OF TREATMENT OBTAINED AND REASONS WHY DEPENDENT WAS
NOT HOSPITALIZED
17. NAME AND ADDRESS OF ATTENDING PHYSICIAN
18. AMOUNTS CLAIMED
S
(ITEMIZE AND ATTACH BILLS AND RECEIPTS)
19. EXACT DATES OF HOSPITALIZATION (Admission & discharge)
20. INCLUSIVE DATES UNDER PHYSICIAN'S CARE
21. IS DEPENDENT'COVERED BY ANY HOSPITALIZATION OR MEDICAL INSURANCE PLANT YES NO
22. IF YOU HAVE ANSWERED "YES" TO ITEM 21. GIVE NAME AND ADDRESS OF INSURANCE COMPANY AND STATE WHETHER CLAIM HAS
BEEN SUBMITTED TO THAT COMPANY AND ACTION TAKEN ON THE CLAIM
CERTIFICATION
I hereby certify that the above statements are true to the best of my knowledge and belief and that
the amounts claimed in item 18 above do not include amounts paid or payable by any insurance com-
pany with which the above-named dependent is insured.
I further certify that the illness or injury described above was not the result of vicious habits, intem-
perance or misconduct on the part of the above-named dependent a d laim is made for reimburse-
ment of the amounts indicated in item 18.~ ~~ f1 C' 11{'j'IA
1YYY (J [ `V
DATE
24. SIGNATURE OF DEPENDENT (If adult)
25. DATE
26. SIGNATURE OF EMPLOYEE
n
FORM NO. 1126
1 DEC 56
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T+'Ir3A CE DIVISION NOTICE NO!9
5 1 1957
SUBJECT z Disseadnettori of Policy Legal and Procedural Intern etations
and Decisions to Class "A" Stations
~.. In order that. Field Finance and certifying t ficers may be informed
Of Interpretations and decisions affecting their area of respvnai-
bility, it is desired that policy, legal and procedural interpretations
and decisions Of general interest be disseminated to all Class "Ass
Stations a
2- Such interprretatio and decisions may arise as a result of
questions received from field stations, legal decisions, Finance
Division or Comptroller memoranda' etc. In mder that consideration
may be given to the general release of such material all employees
are requested to bring appropriate material to the attention of
their Branch Chiefs, vho will, if they consider general release
appropriate, refer the matter to the Chief or Deputy Chief, Fiance
Division for final decisions. General release will normally be
accomplished by Book Dispatch prepared for the signature of the Chief
or Deputy Chief, Finance Divisions
coo RE DATEO BY 1$
DRIG COMP ON TYPE
BRIG CLASS PAGES REV CLASS
JUST - 1// NLXT R.V ~_01a A,,Id, till 14-2
CON U t
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30 January 1957
F'1JANCZ DIVISION NOTICE RD. 7
S CT::. Policy Applicable to Thyrnt of Post Differentials. to
&nployeesTDY and on Detail to Another Post
1. - Under date of 25 September 1956 the office of General counsel
rendered an opinion covering the payment of differentials to employees
traveling between foreign and territorial, areas which has,been
disseminated to 13 December
1956.
.2. In substance, the opinion covers the following points which
are made available as Agency policy and for purposes of assisting in
advising employees whether foreign.and territorial post differentials
are to be paid in connection with TDY and "on detail" assignments:
a. In any instance where a PCS employee entitled to a.
foreign post differential is assigned TDY or "on
detail" toa territory of possession, such assignment ?'
is considered to be an assignment from a post classified c. -?
for differential to a post or area classified for differ-
ential at a lower rate consistent with the Standardized
A"
a-
20.
Regulations, paragraph 115 g which indicates that posts G
classified as zero for .differential. The fact :that the
within-United States its territories and possessions are
n ~e
differential for the duration of the "on detail". assignment,
The territorial post differential stops at the time of the
employeeOe departure from the territorial post and is
reinstated on return. No differential, territorial or
foreign, is payable should the "on detail" period be for
less than 60 days.
to a foreign post, i, e., performing duties which involve
carrying out functions of the post to which detailed, for
a period of 60 days or more is entitled to the foreign post
An employee. PCS at a territorial post assigned "an detail" o
post differential for the duration of the assignment. Q~
PC$ station is immaterial. MA
CL W
An employee PCS at a . territorial post 'assigned TDY, for
any period of time to..aforeign post whether classified
for differential or not s.entitxed to the territorial
foreign post differential of an employee?e permanent ;Z~ ' Iw
W iq C
(Ird FWDLNTLAL
L
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FD Notice No. 7
Page 2
d. An employee PDS at a foreign post classified for differential
assigned TDY or "on detail" for 14 days or less to a territorial
post is entitled to the foreign post differential during his
TDY assignment.
e. An employee PCB at a foreign post classified for differential
assigned "on detail" as defined in the Federal Personnel Manual,
for a period in excess of 14 calendar days to a territorial post
is: entitled to the territorial post differential for the duration
of the assignment. The foreign post differential stops at the
time of the employee?s departure from the FM post and is rein-
stated upon the employee?s return.
f. An employee PCS at a foreign post classified for differential
assigned TDY for a period in excess of 14 calendar days to a
territory shall become ineligible for post differential, terri-
torial and foreign, during his TDY assignment. The foreign post
differential stops at the time of the employee?s departure from
his PCS post and is reinstated upon the employee's return.
g. An employee PCS at a foreign post classified for differential assigned
TDY or "on detail" for a period of less than 60 calendar days to a
foreign post classified for differential at a higher rate is entitled
to the post differential applicable to the employee?s PCS post.
h. An employee PCS at a foreign post classified for differential
assigned TDY or "on detail" for a period of 60 calendar days or
more to a foreign post classified for differential at a higher rate
is entitled to the post differential applicable to the. TDY or "on
detail" post for the duration of the emaployee?s assignment. The
post differential applicable to FCS post stops at the time of
the employee?s departure and is reinstated upon the employee?s
return to his PCS post.
i. An employee POS at a foreign post classified for differential
assigned TDY or "on detail" fora period of less than 14 calendar
days to a foreign post classified for differential at a lower rate
or an unclassified rate is entitled to the post differential appli-
cable to the employee?s PCS post.
3?
An employee PCS at a foreign post classified for differential
.assigned TDY or "on detail" for a period of 14 days or more to a
foreign post classified for differential at a lower rate or an
unclassified rate is entitled to the post differential applicable
to the TDY or "on detail" post for the duration of the employee?s
assignment. The post differential applicable to PCs post stops at
the time of the e loyee?s departure and is reinstated upon the.
employees return to his FOB post.
Chief, Finance Division
s -~
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N
FLIAMF D T:LSiON NOTI(E NO. 6
-U-nio14tp 3.957
STJB ECT z Go o?rai L ger .coot 125.0 - Fm*-,gn 1b?4>;t o Bard
:L Of 3. Janus-al 1957, the Acca is jb~emh di .1: d coratix a+e,
the 5 x b will be ree ibd,e f' , the naa nter.:.Anne of
t -I* tsic .is c ards of the Go 1< Ledget, Acc=t, 7 ign
lkmi s on ,. r.
Ms1_y the 14tery Branch will_ tam a t -te'L balarsce
,diary racords roflectirig the ta:L dollar w ine
ge with t giber of waits wxt dollar -. al ie of et4h ~y
h 3. The Acecunts Branch will verify the total ds lls r value
shown on the trial bal,s to the ger?al. 144gs accotant., After
,tearIfir-ation t Am trial balance will. Amno# .t "Verified b;f , ,
dates
..K~.,. .a.,~. ~.,v sa.x.. rsattzc?re3. to the Y=e.rv B^aTmh
ti. n Y try Branch will be r"m
,mot=le for the ;* s.1 ton
disinaticm of al Infor tion (r 1 reparts t otb rriee)
aiati solely to forei s. monles~
DOC REV DATEd BYOlI9? r
ORIG COMP _,I. Opt TYPE //
vnl6 GLASS --fly PAGES
JUST ~-- REV CLASS -~
-- SG_ M.fl REV AUTHi HR 10?S
UE. TIAL
25X1A
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UV~Yr'UL~Y 1 L
23 Jerry 1957
"/FINANCE DIVISION NOTICE NO. 1\4
5
SUBJJCT: Establishing Due Dates for Advances of Confidential Funds
1. In order to give recognition to document processing time, due
dates for advances of Confidential Funds will be established in the following
manner:
(a) When Notification of Transfer of Funds or Accounts is processed
at Headquarters for charge to an individualas advance account,
the due date reflected in the T/A will be the date established
for liquidation of the advance, except that in m case will the
due date established in Headquarters records be less than the
third month after the month in which the T/A is dated.
(b) When individual advances are made at Class B stations which are
to be accounted for at Headquarters, the due date will be the
date established by the station for liquidation of the advance,
except that in no case will the due date be reflected as less
than the third month after the month of the advance.,
(c) Due dates on individual advances made by Headquarters will be
the dates reflected on requests for advances, except that in
no case will the due date be reflected as less than the third
month after the month of the advance.
(d) Due dates in accounting records will be reflected as three digit
numbers by combining the month and calendar year. For example, ;
the due date for an advance made 11 July 1956 will be reflected a o
in accounting records as 106 (October 1956).
2. Certifying Officers will review Requests for Advances applicable
to FCS transfers to Class B Stations to assure that the due dates established
is consistent with this policy. Exception to the above manner of establishing
due dates may be made by the Certifying Officer when information is available
which indicates a more realistic basis for establishing the due date.
3. Any change in an established due date will be made in accordance with
the procedures outlined in Finance Division Notice No. 733.
4. This publication rescinds Finance Division Notice No. 873 dated
9 July 19%.
Chief, Finance Division
CONFIDENTIAL
?~s~"M , 6'_ ?SSA'
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- -11 " on
FINANCE DIVISION NOTICE No. 4
7 P= vvvd-,er 1956
SUBThET: Shipmnt of Automobile Via foreign Vessel.
1. The Office of General Counsel rendered a decision dated
29 October 1956 on` i--i a oubject which states in effect that
the shipment of automobiles falls within the purtriev of Section
901 of the Merchant Marine Act of 1936 (29 Stat. 2015, 46 MC 1241
(1952) ), as amended,, as well as sea ships nts involving parsons
and property.
Ghief, Finance Division
DDC REV DATED O
ORIG P _ sr 18Q 9i 5
DRiG CCASg S'- 0~! TYPE A4--
JS JT Z v PAGES ~- P?V CLASS G
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 CONFIDENTIAL
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PIA E .DIVISION "ICE NO. 6 ~bvsiker 1956
SUB T : ID Notice No. WI,, entitl t? Per Diem -- Tr,.- . Between
United States and Foreign Loce lidos"
Thw- a is quoted below a a ran Mun for Chief r FL ace Division,
dated 20 September 1956, sib by Chief,, V3:
'J to subject and its diaca Ana by you eel
of /Adrnin, the vxdorsi a boo paTeccri 1.
the dons: rate for tho portion of travel occ= flag within the
United States. This policy in retroactive to 1 Aii. 1956,
the effective date of Bt*re of the Brest C37.c filar No A-7, re-
vised, dated 22 Jima 1956, re dlesa of moue travel used.
2 Hmvaftor, the fo , .ow3mg teraaainalor will be used an
trave curd rs at horiv:thg tva . between tb, i~ U. S. and
F irma, Localities: "Dc? at o rate of $12.00 pear diem authorized
for portion of travel occuxTing within the Urit, d 3tatee .
25X1A
Chiof , WE
Vinanm Division
J/fio
BY i~
GRC X-0 RE"_ OPI
[tRIG COMP ~ GPI TYPE ~
Uh D CLASS S PAGES REY CLASS e-
JUST Z/ HEXT REV 2-042 !UT 11 HR 10.2
s CENT1AL
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 Approved-Fo elease 2001/08/29: CIA-RDP78-0574"ii0007000300G
CONFIDENTIAL FUNDS DIVISION MEMORANDUM
SUBJECT: Review of Existing Notices and Procedures
REFERENCE: Confidential Funds Division Notice No. 1 - Ameodssut No. 1
1. Attached is a list of Confidential Funds Division Notices and
Operating Procedures currently in effect which require review for determin-
ing need for revision or recession: The list has been prepared under the
headings of those Branches and Units which are most affected by the
Notices and Procedures with several issuances requiring joint review.
2. It is requested that each Branch and unit review the issuances
assigned to than and notify the Chief, Confidential Funds Division
regarding the following:
a. Issuances which are obsolete and should be rescinded.
b. Issuances which require revision due to cheap in procedures
or requirements.
c. Issuances which require no revision and can be reprinted
without changes.
3. Each Branch and Unit should forward their commute on those
issuances falling into categories "a" and "c" above to the Chief, Confi-
dential Funds Division prior to 3 February 1964. Issuances in category
"b" should be rewritten in the appropriate form and forwarded to Chief,
Confidential Funds Division by 3 March 1964.
4. After receipt of the above information, all issuances in effect
at that time will be reprinted and renumbered is new series. Obsolete and
cancelled issuances held by Branches and Unit can than be destroyed as a
central file of the cancelled issuances will be maintained in the Office
of the Chief, Confidential Funds Division.
Deputy Chief, Confidential Division
GROUP I
Excluded from automatic
Downgrading and
declassification
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 Approved.For Release 2001/08/29: CIA-VDP78-05747AO00700030001-9
Sw` CONFIDENTIAL FUNDS DIVISION (Foryirly Finance Division)
Notice No. I - Aria lent No. 1
SUBJECT: General -- Finance Division Series of Issusacss
Specific - Redestpas a as "Confidential Funds Serifs of
Ina &tn . s'?
REFERENCE: Finance Division Operating Procedure 5-130 (Revised
7 November 1956)
1. This amendment is issued, pursuant, t? organizational changes
effective 1$ Nov er 1963, wher :'by "Finance Division" has been reaemed
"Confidential Funk Division", for the purpose of ieidieating that the
series of issuances heretofore titled "Finance Division Operating
Procedures" and "finance Division Notices" are hereby retitled "Coafi-
deeetial Funds Divisie. Operating Procedures" and "Confidential Funds
Division Notices" respectively. Finance Division Notices sod Procedures
presently in effect shall hereafter be rsfozxad 'to by the new designation
and will not be reissued at this time solely to change the designation.
Reference to the "Chief, Finance Division" as in itedivid al in the
Procedures and Notices saw in effect shall be considered as changed to
the Chief, Confidential Funds Division!'. In addition, references to the
"Comptroller" in such issassc53 shall be considered as changed to the
"Director of Finance".
. 2. In the now future, existing issuances will be reviewed with
respect to revision or rescission, after which a check list of Confi-
dential Funds Division Notices sad Operating Procedures still in effect
will be issued.
3. Attached is a list of Finance Division Notices end Operating
Procedures which are currently in effect and are now designated as
Confidential Funds Division Notices and Operating Procedures.
Deputy Chief, Confidential ?undo Division
CROUP I
b c1uded from Automatic
doaagra ding and
declassification
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 Approvedfpr Release 2001/08/29 : CIA-RDP78-07A000700030001-9
.
LIST 9Qr cu v= Z CO I UI 10I7iIS10)t TI>NO !
eut f sttoR 81
m
I- 100-14
10-1
30
4
4 Asst 1955
16 Jl9W7 1958
jr woreow 1956
16 Ampa 1954
1 0ctabasr 1938
4 J 19 1- /3 /
7 Ostabut 1936'
7_.Y
14 Jaaar7 1959
1-2
2 OctabdC 1963
7 Jaauas3 1955
_2_1
30 March 1955
7 j 1956
2-3
17 Jamv7 1937
7 Janwur7 1934
3-2
_3_3
k,i6-3-s
28 July 1955
27 aavs 1956
21 Jaaaar7 1934
15 Aaput 1957
2 sattrc 1935
is ftreb I9sl /ate
21 Jar ar7 1954
30 ANSPAt 1954
18 larch 1953
17 July 1955
16 Jsauas7 1954
12 war" 1956
7 s 1936
1 Dec +r 1935
3 Jars 1933
-3O br 956 o s
/o9" rV
21 (ktdbW 1937
22 may 1956
25 M rik 1935
i Jr17 1959
S Ostetber 1959
23 $sptarbar 1956
26 S"tarbrr 1959
d Jn1y 1955
1 Jigs 1955
12 s ca r 1956
14 1955
13 1b 1957
15 $spt..bar 1953
9 YJ~
19 April 1954
2 JW 1954
e larch 1954
9 aril 1954
19 Jmiat7 1959
6 >tiblruwy 1962
14 rc 1956
6 Ostcb s 1955
21 F*bVmwy 1957
3 lib 1934
13 3 1957
I-ACTf I
1M1? i 3:.'a& :,ztartie
Jea',w"t4 24 m d
inactive
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 Approved Release 2001/08/29 : CIA-RDP78-097A000700030001-9
1-0
LLST C n 01. CONlIDSl1LAL DIVISIOIK VM79=S
glum Notices N?
.-A-144 19 July .1931
A-40. 31 Jewwry 1952
M4S 4 lieftl -1952
3 47 A-" 24 Match 2952
A-48 29 ipril 1952
A-34 17 NarIi 1912.
J 1953
sS A-fa4 is
Ss- A-66 13 July 1953
1953
~--7~ A-70 14 SPtr4e's
-75 `~ 8 Dsci~etr 1953
/A
A-76 ?/ 2 Psbf wM 1954
sY A-81 27 0ct4as 1954
733 A-95 f TO my_ j955
J3' A-96 10
763 A-9v-' 20 Spt 1935
9
? t y A-103 X21 Naffs' 1955
g6s'A-106 / 29 Drca be 1955
lww~ ,0s-4~ A-107 '0 A-114' ~ ~9 1~ps~i 1 956 29SS
d'94 A-132 "2S Septssber 1956
( -g.;z.A-135 7 Decel~ ser 1954
7r9 A-138 " 14 Dsca as 1955
19 NOT"d t 1956
,.Z ._ S Dscadw 1957
,,Y 4 Nawsieu 1956
2T Nwrewber 1956
mwv
-- 1957
23 Jam-
L4. 3 Jaouspy 1957
v1 30 January 1937
J9'' S Mitch 1937
10. 5 arch 1957
11 Mitch 1937
-13 10 April 1957
,?14 16 May 1957
4,17 19 June 1957
i8 24 June 1957
,19
3 July 1957
t_2l
31 July 1957
,,Z3
20 M ast 1957
,24
20 11uSpst 1957
,-25 22 !best 1957
c-26 26 Mmpest 1957
,
1,40 /
1 7 July 1953
X42 7 Jolt' 1958
AL't to hit lb. i
of Coafi4satial Twfds
Ditisicn Nance Noe 1
30 AuVat 1957
12 90t sr 1957
L29 19 maser 1937
,,50 22 Jammsty 1958
v, 22 May 1959
20. Jaw 1958
t-38" 7 July 1958
39 7 July 1958 ! g
1
7 July 1958
7 July 1956
7 July 1958
8 July 1936
6 July 1938
8 July 1958
9 July 1958
9 July 1958
I No bat 1962
lLJuly 1958
11 July 1958
14 July 1956
11 July 1958
Il July 1958
11 July 1958
14 July 1938
14 July 1958
14 July 1938
14 July 1953
14 July 1958
14 July 1955
14 July 1958
14 July 1958
14 July 1958
67
14 July 1958
S Mitch 1959
v69
11 M .1st 1959
CROUP I
Excluded ftun suta.atie
daea ra if 8 a Los
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LIST OP C*RRlNT COMEIDENTIA7. PUNDS DIVISION NOTIC*8
gurk" Ane ft
t-"
T-U
i-73
tT4
20 hzp$t. 1956
3 Septic 1958
9 Jae 1959
13 papal 2939
18 jar y 1960
7
2 Map 1960
5 Nay 1960
y,78
16 May 1960
79
20 Jars 1960
80
23 Jams 1960
v8!
25 1lnglist 1960
1 8eptedber 1960
16 Septa 1960
24 October 1960
7 Sweebar 1960
13 VO I N& et 1960
18 Jamey 1961
22 Marah 1961
4 Daciibet 1961
9 Pebtu@O 19(2
27 March 1962
29 Match 1962
t.-% I Nms@6er ?962
GNOUP I
Zcciuded from autoestie
daragradias MW,
declauificatioa
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 Approved*pt ReI CtRDP78-07A000700030001-9
VINAN E DIVISION MEMORANDUM
SUBJECT: Recision Of Prior Notices
:issc a~ fi _ rry UATIO
49_ eYQ1.89~5
ryi3E
Lit Z t 17 el V C:.L35 C/'
JUST H-Al dyi ~~~v_ C.y2'is lib 10.2
i.: Attached hereto is Finance i)ivision Notice tea., 2,, dated i tiovsmber 195"i
which identifies these Finance Division Notices issued t rirr to I9 November 1956
=
which are considered to be still in effect0 To simplify filing art future refer
eacing g these have been renumbered in an "AR" series
lection was made as a result of a pre.iiceinnryg unc rdi to
s
b
Th
e
ove
e, a
revie4,, It is therefore recognized that some of these issuances r in fact be
t bsolete or In need of aubstaatia . revi.s lono To accceip..l isb the aeoessary recisions
aim revisions there is also attaoned hereto a separcty .rie Ling ve1lec:tiag the
particular Bran h or Branches of the Finance Divisi ors mwt affe~',ted by these noti.cea
It is requested that each Branch review the list assigned to it 'ee attached) and
notify the Chief? Finance Divisin a,
Identifying the folelowing
a,, Notices which are obsolete and theref,m,e snmAd oea nose.,fCed
b, Notices which are In need of revision..
o Notices which may be reissued without chacrge,
d It is reques
czn:a above be forwarded to the Chief, Finance Division prior to 1 February 1958-
Notices which fall into category ? b?' or '"d" should be rewrittetx is the appropriate
form and forwarded to the Chiefs 141nance Diviaion prior to I April 1958, It is thus
contemplated that by I April 1958,, all notices issues prior to 1? Ncvember 1956 will
have been rescinded and, where appropr ate9 replac by a notices in the current series
i,., Notices which are not listed on Finance Lziwisicn N tie-e are to be acnsidereti
*,a rescinded, effective this date;, We central file. isAL' t.nese oTiue will be retained
In the Office of the Chief, Finance Division,, Oopie.a tisld by Branuies and Sect: )(ms
should be destroyed. No review is required prior to dustructi-n. However;, if it is
discovered that any provi si,ons ax' a canceled notice er?: essental t v. the operation of
branch, a revised notice should be prepared far inclusion in the now series, or the
material f should be designated for incorporation in a rmisicn t;f an existing Notice or
FDOP? In a few instances, notices whion are cancelled may contain appointments of
approving officers which are atii..;l in effect,, These n,?atices ar.W be retained apd1 applied;;
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 Approved For Release 2001/08/29: a - 7S
d+6 b~33~
A`+t RI-nt ?i a i D1?r4%b, ~ ?,'`xaa
R
FEN , u
1,~Lr&graph 2 = Eras h, Chief
e a; M
;t
+
on
ot y
Administrative Office ?
cape Cacaticta slid
u
:
sera
Finsn: Division
S
LL
&L A
LAB
_
A-2
A3
A-1
A=$5
A 4
A=16
A-30
A-35
A. 36
A=10
A=5
A=86
8
A-17
A=26
A=47
A-56
A-11
A=6
A
A=50
A-64
A-1?3
A
7
8
A=
A-90
A27
A-28
A=51
A=66
A=i9
=
A-52
A-70
A22
A-92
A-45
6
A=53
A76
A-33
/!--12
A=-]4
A 94
A=95
A-4
Aa54
A-55
A-82
A-34
A59
A15
A 99
A57
A87
A-39
6
A-62
A
l8
A101
A-
3
A-%
A
4
-
8
A=71
20
A
A 105
1
A-
A=97
-
=
A-73
A21
=107
A-135
A-102
A44
A71+
A103
A-67
A. 23
A-108
A-75
A-114
A-68
A 24
A 110
A=77
A-120
A-80
A=25
A-111
A-93
A-121
A--84
A-29
A113
"
A-100
A-122
A-91
A 31
A
=~1U6
A--104
A-129
A=96
A-32
A 117
A109
A134
A=106
A 36
A-119
A-11,5
A-136
A--3I2
A=3'+
A=125
~
A118
A=18
A-123
A=12E
A=128
A-
;'. 24
Am4~t.
Ar=i27
,
A=132
A-- 4
A=130
A49
A-131
A-58
A-133
A
A-137
A-61,
11-65
A69
A 72
A-78
A=79
A8"
C
01 ~
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 Approved ,Er Release 20M>17A000700030001-9
1.957
1\~
FINAI+ E DIVISION NOTICE #2
SOB T: Recision of Certain Notices Iae=ash tt?ior =c 19 Nov ber i956
Attached hereto is a list of :,-'inance Div i:sios ' vices Prior to
19 November 1956 which are considered to be in eff?:vt sus of this date
other notices not ii,ste-d, on the attachment are to lie considered as rescinded,,
in a few inetancenq the rescinded notices may, conts~in delegations Of authority
other provisions which resin io effect. Cjpie?, of these notices may be
retained and their contents applied,, All other revoinded nvti.ces held by
Branches and Sections
should ~ne~;he~~es ~ethe ~Chief~a~3 s~ceiBieiei?raocm
will be retained for reference
JJvision
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 Approved~Ew Rele se 2001/08129,0
Fir
#16?
#173
#1?9
A3
#181
A-4
#182
#197
#198
#199
#200
A9
#204
#209
A=11
#210
A-12
#218
A-13
#220
A14
#222
A-15
#226
A-16
#227
#231
A-18
Disbursement Limitation - Disbursements of
over $50,000 must be approved by the Chief
or Deputy Chiefs Finance Division
Key Money - No certification until Chief,
Accounts Branch has indicated that a memo
account has been established
Payment of Transfer Allowance
Spot Count of Cash
Imprest Funds for Normal Use
Recreation Equipment
Administrative Proced
Center
Accounting Records
Delegations of Autho
Center
1,tioe #2
Original Date
gf Not, cep
6 April 1951
10 May 1951
21 Vey 1951
18 May 1951
28 May 1951
19 June 1951
19 June 1951
19 June 1951
19 June 1951
Payroll Files m Duty Status Reports (to be
filed in Payroll by Stations and Pay Period) 28 June 1951
Agent Payrolls 9 July 1951
Project Review Committee 11 July 1951
Renewal or Amendments of Contracts with Agents
and Covert Specialists
Le 6~ Tnterparetation of the Term "Substantial
17 July 1951
25X1A
-- g
Compliance" (Demo from OGC dated 13 July 1951) 19 July 1951
Delegation of Priorities Authority (General Smith"s
letter delegating to Chief Procurement certain
authorities per Chairman, Munitions Board) 24 July 1951
Reconciliation of Bank Statements by Audit Office 3 August 1951
Assignment of Certain Responsibilities to the
Monetary Branch o Safekeeping
Travel Orders and Travel Vouchers (Memo for the
3 August 1951
Record with Respect to Interviewees) 8 August 1951
C 3~~I~~~ N ~~L
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 Approved FRelee ClVg'!t.i~ ~DP78-057,,7,000700030001-9
VV vv '. Attu bment "A"
Finance Division Notice #2
19 November 1957
Former
F.D
Revised
Subieet Matter
Original Date
of Notice
#232
A-19
Allowances for Method
of Determining n' amen o os ifferential
or Allowances
25X1A
9 August 1951
#233
A-20
Taxicab Vouchers and Petty Cash Funds in Connec-
tion Therewith
13 August 1951
#234
A=21
Recording and Control of Key Money and Related
Accounts
12 August 1951
#235
A22
Individual Retirement Records and Control Accounts
(To Chief, Payroll attaching Now from Chief,
Audit describing action which should be taken in
connection therewith)
12 August 1951
#236
A-23
Official Foreign Travel of Deputy Director, Assistant
Director and Designated Subordinates (refers to
actual expenses)
#237
A-24
Official Entertainment Expenses of Deputy Directors
#238
A25
Official Entertainment Expenses of Assistant Direc-
tors and Designated Subordinates 15 August 1951
#240
A=26
Standard Operating Procedure for Processing Pay
meats on Sensitive Covert Projects
16 August 1951
#241
A-27
Procedure for Handling Bank Statements
August 1951
#242
A28
Procedure for the Handling of Spoiled and Cancelled
Checks August 1951
#244
A29
Advances m General Information (Specifically infor-
mation needed in Request to Identify Purpose of
Advance) 22 August 1951
#245
A-30
Postage Stamps o Acquisition, Custody and Issu-
ance thereof by Finance Division 18 September 191a
#250
A31
Claims for Lose of Personal Property _ 28 August 19j1A
#252
A=32
Language Training,, Tuition Fees and Related Travel
(All expenses, except travel, to Training Allot-
meat; travel expenses to related proje~t or
office)
28 August 1951
?2 CONFIDENTIAL
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 Approved F ri eletSs ?+(
DP78-0574Fff 0o7,,0M0On3O0pJn9
?iw>e Division Notice #2
19 November 1957
Former
Revised
4+~~ect ter __
Original Date
#265
A-33
OPO/OSO Hcusingg
5 September 13%I A
#266
A-34
Post Office Boxes
2 October 1951
#277
A-35
Issuance of Travel Orders - Finance Personnel
19 October 1951
#283
A-36
Disbursements on Behalf of Senior Agency Repre-
sentatives
6 October 1951
#288 A-37
Travel Performed by Invitees, Consultants and
other Specialized Categories of Individuals
8 November 1951
#299 A-38
Proposed Procedure for Handling and Recording
Reports from Proprietary Projects
29 November 1951
#318
A-39
Annual and
Service C
Si
om
ck Lea
missio
ve Regulations - Civil
n
14 January 1952
#324
A-4O
Filing of A
ge
nts Re
ceipts (T/N)
31 January 1952
#32"
A41
Regulations
Different
C
ia
ontr(ai
ls to
ling the Payment of Post
Unvauchered Funds Eanployees
7 February 1952
#328
A-42
PRO Directe
be approv
d
ed
that a
by th
ny Project Amendment must
e PRO
-.12 February 1952
#330
A-43
Regarding P
ay
ments
to l llitary Personnel.
14 February 1952
#331
A44
Retirement
De
ductio
ns for Military Staff Agents
I8 February 1952
#337
A-45
Control of
Ca
sh Pay
ment Receipts
4 March 1952
#348
A -4b
Request for
F
unds (
via Banking Means) - DD!P
Maw dire
ct
ing 24
hours notice to FD
24 March 1952
#349
A-47
Carrying of
bidden
R
afe Co
mbinations on Person For-
March 1952
#368
A48
Safehouses
(L
eases
and Deeds)
29 April 1952
#377
A.49
Project Rev
ie
w Comm
ittee"'s Action
7 May 1952
91378
A-50
Preparation
o
f Corr
espondence and Route Slips
13 May 1952
#399
A-51
Top Secret
Co
ntrol
Procedure
#43irr''
A-52
Internal Se
cu
rity
23 July 1952
EIDENTIAL
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 Approved NpReleasecIMFID
ec eu
m
ifinance Division Notice #2
19 November 1957
Former
Revised
Original Date
of Notice
e453
A-53
Personnel Qualification Questionnaire
11 September 1954-
A=54
Handling and Filing of Counter Checks
17 November 1958
#496
A-55
Use of Liquor in CIA Buildings
17 December 195%%
#501
A----56
Class "A" Station Ac?ountings - Reconciling
and Recording Authorization to Accounts
Branch
7 January 1953
#513
A-57
A tson for the Senior Re esentativesp
25X1A
6 February 1953
#534
A-58
Approval of Language Training_
10 February 14 1 A
#516
A-59
Internal Security o Office of the Comptroller
12 Feb uary 195
#517
A-60
Trevel Allowances for Individuals Going from
Gerry to the Far East
17 Febr ry 195.3
#521
A-61
Language Traininga Tuition FeesA etc,, (Refm FN
No v 252)
as Expenses Stateside to Training Allotment
b. senses Ovearseas to Station or Project
concerned
16 April. 1953
#535
A:-62
Compromise of Pseudonym (attaching TIN with
pseudonym receipt or vouchers)
22 April 1953
,539
A-63
Security Check in ?Room 2230, I Building (Vault,)
7May 1953
#545
A--64
Follou=up on Proprietary
Documentation and
25X1 A
25X1 C
.
-Projects
15 June 1953
5%8
A=65
Transportation Purchased, Cortrol of
I July 195.3
#555
Ac66
Identification and Recording of Allotment
Expenditures
15 July 1953
#560
A-67
Income Tax Returns, Discontinue direct trans
mitta]. of Tax Returns to Bureau of Internal
Revenue
7 August 1953
#568
X68
Notification of Leave Balances and Questions
Pertaining Thereto
4, Septembmr 195$
(JNFlDENTIAL
T* 8-05A000700030001-9
t '1AH
Ott h
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I
 E TIAt
W
9
Approved F 2elease
-0574JA000700030001-9
21 1
11a
b* hl- t H AN
El UC VIA
Finance Pkri.sion Notice #2
19 Nuveraera 3.957
Former
Revised
Original Date
#569
A-69
Dispatch team WAG - ~.Spealal Authori=
a,ation to Senior Representative to approae
local per;?chases up to the a cnt of $1f,000
per live item)
3 September 1953
#573
A-7O
Xscellaneous Receipts - Cod tng by Symbol
14 September 1953
#579
A-71
Reduction In Gable Traffic
19 October? 1953
#582
A-72
Recording of Refunds of Operational Advances
28 October 1953
#585
A-73
Use of Abbreviations (don"t use LXI or DD'4X)
16 November 1953
x`589
A-74
Material Received from other Components of the
Government
4 December 1953
#591
75
Tardiness
g December;? 1953
#CAQ
A"76
Cost of Travel,, Transportation and Household
Effects (including storage) v Fiscal Your
xW
Chargeable
2 February 1954
#601
A-77
Duty Officers
25 January 1954
#610
A-78
Decentralization of Followup Control System
I March 1954
#619 4
A-79
Training Courses Personnel refrain from
presenting questions, information, or apia
Ions in classes
12 February 1954
#625
A-8O
Terminal Leave Refunded (Ref. FDN #573, Misc.
Receipts)
15 Aa~.l 1954
#654L
A81
U. S. Done Payments Overseas - Applying to
Payments in connection with Stlaries, Allow.
auc,es and other Pa s son Servic;;es (Revised)
27 October 1954
#"658.%~-
A,-82
Transfer Authorisations Received from Field
Stations (Refers to FDOP 3C=--S dated 23 July
3L954,,; however,, present F'D0P 30--8 is dated
3 June 1955)
20 Aug ist 1954
CONFIDENTIAL
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 Approved Fdelease 2J S - dP78-057*00 70 3QoQ1-9
,ajn
in> a , e Division Notice #2
19 November 1.957
F*Tmer
ANON Np J
Revised
FDN lkto
Original Data
#669 ~' 83 = Per Diem Ailcu ce During Headquartare D(abz ief
Ing Pe)-rit,Q)d for Employees Retuning from Ov =-
seas for Home Leave and FCS Trt nsf er to Wash
iw,ton (31 439 (1952)) 13 October 1954
#671 A-BQ
#673 L .A-85 L
#698 `-' A-88
Recording of ants Rec o Farad by Civil Service
Commission by Offset of Retfrsaaent 14 December 1954
P cioessing of Claims %.uider (obligation 25X1A
and Expenaditaare of Feinda) 21. October 1954
Deductions for Meals Furnished Agency Personnel
in con rec,ti-nn with Official Entertainment 27 April 1955
Transfer Autbori ticn (T/A) 9 Form No. 33 '99
Preparation of (Original and one copy to Field
Station) 4 January 1955
Travel on an Actual Expense Baais c Appr,vel by
DD/S 2 February 1955
V A-89 Administration of the Cland stins Services 8 February 1955
#701 v A-9O Establishment of Office of Deputy Director
(support) 9 Februazy 1955
#705 " Ao91'
Preparation and Signature of Une loyment Cow-
pensation Claims (Forms E&-931)
A-92 Partial Shl pmeats of Hccuseha:>ld Coeds and Personal
25X1A
31 Mars rh 1955
#719 / A-93
#727 / A=--9t',, v
#733 A-95
#737 /
#7;
Designation of Finance Division Authorized
Classifiers (Ref J C np0 last # 7)
Accounting for Ells Furnished Agents Pezie-
trating Denied Areas
Changes in Due Dates (No wage for less than
three months)
Preparation of Posting Vouch-era ;Complete
detail needed as to Signature; explanation
and certification
4 March 1955
4 Bch 1955
26 April 1955
20 May 1955
10 June 1955
Routing of Pertinent Deazzentaticn to Accounts
Branch 3 August 1955
=_6_ CONFIDENTIAL
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 ktONFOEN.T1A1
Approved Fdelease 200al4$/29 CJR,;RDP78-057~p0~0~0~70g~0~4?01-9
41 CRWiY~?Ci
.?inance ivision Notice #2
1.9 November 1957
orme'e
Revised
Original Date
k"DN
BUM-.
of 3m.
#761 I
A-9,8 v
20 September 3995A
#763
Am99 '-
Mannar of Desi
A
natin
rovin
Officers
25X1A
pp
g
g
g
20 September 1955
#775 --
A-100
Definition Vital Document (Ref : F!)OP 5.100=10)
28 September 1955
#?88 -
A 101
Audmum TDY Per Diem (180 Days) = Tentative
25X1A
Regulation Per Diem (Chmg a 2).See
25X1A
also Firs 60 days200g/;
Next I20 days $8 Q
21 October 1955
25X1A#"291
A102
16 November 1955
#7/94 V
A103
Audit Reports - Class "All Stations (Accounts
Branch Responsible)
21 Nov?ber 1955
#803
A=104
Building Evacuation Plan
21 December 1955
A105
Approving Officers G Distintion offered to
clarify the Difference between the Ada--
istration Responsibilities of Designated
approving Officers and the Audit and Coati
ficatinn of Finance Documents
(Ref : FDN p763)
25X1A
29 December 1955
#805
A106
Annual Leave (Policcy of Agency that Employee
to be given every opportunity to use their
earned leave)
29 December 1955
#806 ../
A107
Xmpreat Stamp Account (when
designated custodian changed account will
be cleared before changeover effected)
25X1 A
30 December 1955
#
AC5108
Submissions of Approvals by DD/Sa AST,, or DECX
3 January 1956
#810,%
A-109
Preparation of Correspondence for DD/S Approval-
Subject: Approval of Lapsed Appropriations
Charge
20 January 1956
# 1a~
A,,' 110V
Waiver of Accounting Regulations by a Contract
Approved by a Special Contracting Officer o
SOO Cannot Waive Accounting Requirement in
an Agent's Contract
23 January 1956
CONFIDENT L
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 CONFIDEN JAL
Approved Fdtelease AW&UM
laanse Division Notice #2
19 N rember 1957
Former
FDN No,
Revised
FDIC No
Qr r Subs d
Original Date
#813-
A'111
Organization of CIA Clandestine Services
6 February 1956
#532 .~
A-112
19 March 1956
#834 /
A=113'
Delegation of Authority e SSk->DD/S Authorized
to Approve actual subsistence expences, not
to exceed $25.00 per day
19 March 1956
#840 "
4'-114 /
WSHEADSET -- Transfer Authorizations
9 April 1956
#852
t, 115 V
Payment of Gash Awards to Agency Personnel
11 May 1956
#854 /
A. 116 `--
Advance of Funds for Travel Advances of Funds
Prior to ten (10).Days of an Agents or Employees
Travel Requires Approval. of Chief or Deputy
Chief, Finance Division
22 May 1956
->a
A-119
Computation of Deductions from Per Diem for
Meals and/or Lodging Furnished by the Govern-
meat without charge to a Traveler (Deduction
on total per diem a traveler entitled for the
day 0001 through 2400)
22 May 1956
#856,/
A?118t
Preparation of Dispatches
22 May 1956
#85? /
A-119,,
Receipts for Allowable Rrnenditures
28 May 1956
#867 /
A-12O
Processing of T/A?s m Incoming
2?' Jane 1956
#S68
A-121 '
Numbering of Posting Vouchers - Effective
1 July 1956 beginning with 000001
21 June 1956
#873'-".
1=122 /
Establishing Due Dates on Transfer Authorizations-
th
D
(3)
D
t
will b
t
bli
h
d th
ree
mon
s
ue
es
e es
a
s
e
a
from date of T/A (Ref : FDDN #733)
9 July 1956
#874l1/
A-123\/
Collection of Salary, Allowance, Differential,
etc. Overpayments
12 July 1956
#875 r!
A-124v
Deductions from Final Payments Made on Behalf
of Deceased Agency Personnel
19 July 1956
;ONF!DF
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 Approved Fd elease 20 ~b F ~F$78=057000700030001-9
Atta~c~hm hmant "All
Fire Division Notice #2
19 kWfmbar 1957
Former Revised
phy with respect to the Use of funds fran
persons or activities not contrclad by this
#885 / A-125 v 25X1A
Regarding Transportation o naocompa
Baggage Modes of Transportation Used: If
travel by alternate modes, and travel is
performed by air for all c?.
the trip - 100 lbs0 may be by air er s esa or
freight),
#886 A-126 v' Accounting for Confidential x'onds m Philoso-
v
4892 V
Agency
A-127 Par Diem > Travel Between U. S. and Foreign
L,ealitiea
A-128 v Minutes of Deputy Director (Support) Staff
Meeting - 22 August 1956 (DM I furnished
copy of everything going to DOI)
Original Date
o ice
15 August 1956
28 August 1956
13 September 1956
13 September 195b
A 129
Coordination of Correspondence (Between Class
"A"" - coordinate with Accdouants Branch
Class "B" - Coordinate with O&b)
#894 A?-130 Request for Information Regarding Shortages
In Accounts of Agency Activities (Chief9
Audit Staff be advised immediately - notice
signed by Chief9 Finance Division)
#895 v. A-131 a. Payment of Storage of Personal Effects;
Personnel Assigned to Ton-Emergency
Areas
b. Payment of Dependents Travel Expenses;
Travel to U. S. for Education
A-132 ' Annual Leave (POA " not to exceed cost by
can carrier - see Comps Inst. on this
Subj.)
25X1A
#897 t/ A-133 t;
MeStorage of HHE and Travel for Education
M Storage
#898 V A-134-' Proprietary Accounts Branch now Section of
iwl~ Accounts Branch
13 September 1951
I8 September 3 .956
18 September 1956
18 September 1956
25 September 1956
25 September 1956
26 September 1956
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 Approved FdWelease 2001 t U NUN; 4 400700030001-9
Attachment "A"
,Finance Division Notice #2
L9 November 1957
Former
FDN Noe
Revised
NF's oN
SPb~ t ti;e
Original Date
Qft og
_
#682 V
A-135
Funds Hold for Separate Release
7 December 1954
#683
A-136'
Liquidation of Reserve Funds (Treatment of Premiums
Paid on Securities)
7 December 1954
,#7~ 2
A-137
DD/S Delegations of Authority to SSA/ADS
23 March 1955
#799,/
A-138
SOQMFAAT Procurement
14 December "55
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 e"I 6) 0%
Approved Fd elease 2001/06M!" 78-0574ZA000700030 J-
FINANCE DIVISION NOTICE NO. 1
Finance Division Operating Procedure 130 (Revised 7 NovembeY1956)
estab,iahed a system of intra-Division issuancos to disseminate to the various
eleme.its of the Division informat8.on necessary fos:? the proper discharge of
reepcrasibilLties and performance of duties. Info: tion of general interest
but ni1t dirt3ctly related to the Z actions, of the Division will be disseminated
in tJ=a forma of unnuab#tred memoraalcla addressed app opriately. This is the first
of t,?te Notices to be issued in th.3 new series.
2. The rind ~.a change in.orporated into the revised Finance Division
C :rating :~rocedure 5-130 is the establishment of a new series of issuances,
tt:a 1"Deleg+ations of luthority." Tho purpose of the change was to remove from
t%e "Finn rce Di.visi.,-n Notices" taosa items which are not of universal interest
t zghoutl the Division and vhi:-.h undergo frequent changes? Each component
o'i' the Fi :ce Division is rest ~nr lble for the maintenance of a current record
cf delep4trxl authorities within; tae Agency cements being serviced by theme
?ndividuu' issues aer 1956
 Approved FRelease 2001/08-I*DP78-057000700030001-9
c. 'Those which are obsolete will be rescinded outri
In order to achieve moder ization of the old eeriea as Jr pfd y as possible,
It Is requested that the Chief of each Branch, or designee, review exist-
ing Notices and submit recommendations respec the recision, modification,
or retention of those in which he has the ipl interest, Recommendations
should be submitted to the Deputy Chief, F e visi cn, and should be routed
through other Branches for comment when appropriate. The initial review should
be completed by 7 December 1956.
5. Chiefs of Branches may request the issuance of Finance Division Notices
concerning matters fallit ; within their jurisdiction.. Such requests should be
accompanied by a draft of the proposed Notices: and should take into considera-
tion the following pointa?
Where the authority for the action or po!i L under consideration
is derived from a superior Agency issuance (Regulation, CFR,
Memorandum, etc.)a this authority shall be referenced in the
Notice? If in the form of a memorandum which did not receive
general distribution, a copy of the authority should be included
in the proposed Notice as as attachment.
bo Coordination or concurrence of other components of the Agency,
both within and without the Finance Division, should be noted
if obtained
c. If the proposed Notice represents an amendment or a revision
to a previous Notice, it is the responsibility of the originator
to provide for the recision of the earlier issuance, (See
Paragraph 6, immediately below.)
6. In issuing Notices which pertain to matters covered in previous
issuances, the new Notice will normally be assigned the same number as was
assigned in the earlier issuance, and will bear the designation "Revised",
and the date of revision. This will facilitate the maintenance of an index
in that holders will not be faced with frequent changes and will not have
to make reference to multiple documents relating to the same subject. It
is desirable, therefore, that revisions be in the form of re-issuance of the
entire notice rather than an amendment except in those Instances where the
change consists of minor additions or deletions:. Inasmcch as most Notices
are relatively short, this imposes no burden on the originator,.
7. If Notices are issued to cover a given situation for a limited period
of timced an expiration data should be placed below the security classification
or included in the first paragraph of the text? An example would be a Notice
covering a subject which is confined to a single fiscal year, or the expression
of a policy which is intended as an interim guidance pending the publication
of a superior Agency issuance,
%&i"rC1MMW-
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