NIS COMMITTEE MEETING NO. 19

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05597A000400020084-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 9, 2016
• Document Release Date: August 26, 1998
• Sequence Number: 84
• Publication Date: January 4, 1949
• Content Type: MIN

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Vol
NIS COZY ITTEE j FETING N0 19
4 January 1949
1. Members present were as follows:
Dr. Dunn -
Dr. Appleton
Col. Ahalt
Capt, Fiel
Lt. C ol. Del',Oril
Lt. Col. _ Gould
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state
State
Army
Army
11avy
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Air Force
Air Force
CIA (Chairman)
CIA
reorganization ?f the
ecent The
Group Headquarters
Fields explained briefly the rGSeoe all poi-icy
2+ Capt? Intelligence Division, will coordinate
Intellig members of
ence Group, ence Section, which ence. The
contains a Basic I attersgrelati to basic intellig
and requirements as follows:
this Section are Chief
Col. Ahalt chief matters
yr. Tucker 11 it
Mafl. Davis Economic and political
A2r. Ir4n matters
In foat1on control
Mr. Stone nated to
staff desig aison
a inted coordinating lli
and conduct worms- ence
the previously appointed
level v special
The members of elements Of the reonduer of the intellig
carry on the work of c ha, iri 1 ordination the remainatl?n Branch,
Dis remain unched? Collection Branch) Logistics Branch.
Group are as follows: Branch, ence
Research Branch, litany ort of the Basic Intel this
3. ess Rep points regarding
r
Copies of the De er Prog The follooring .
Group were distributed to the rsembers. .ublication)
Report were explained: and p
action (editing AC Agenciess
a. It reflects only G/Ba
basic itelligence, not that of the I
concerining efers only to ~AI~IS
b. The publication schedule shoes r
and does not reflect the total publication capabilities of
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CIA:. as elements of NIS become ready for publication, they will
be fitted into the schedule and included in subsequent reports.
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5. The following requests by State for changes in submission dates
shown on the F) 1949 Production Schedule were approved:
NIS No. 86 (Venezuela) - Chapter V from April to July 1949
11 If 26 (USSR) - " IV " March to April 1949
n n it ri - it V It May to June 1949
11 (Sweden) - !' IV (less Sec. 45) 'from June
to Feb 1949
V from Feb to June 1949
" 39 (China) - " IV " Feb to June 1949
*Section 45 (Army contribution) will be submitted
in June 1949.
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6. It was announced that the Army Planner (Col. Williams) had
informally expressed the opinion that Chapters IV and VI of NIS No. 65 25X1X7
(Alaska) would not be required. However, it was decided to defer further
action regarding these chapters until after the coming meeting of the
(see 11inutes of NIS Committee Meeting No. 18).
7.. It was pointed out that the proposed policies (NIS Committee
Meeting No. 17) regarding dissemination of NIS to non-IAC Agencies and
private institutions are really not new policies but principles clarifying
the application of policies already established. All Agencies approved
these principles. Members agreed to render statements of approval in
writing.
8, The Committee approved the omission of sections on merchant marine
and navy from JANIS No. 40. Reasons for this omission: material is out-
dated; improved material will appear shortly in NIS No. 26 (USSR).
9. A new procedure regarding the handling of ad hoc requests for BGM
name clearance was explained. Where Agencies have had to begin NIS
production on areas for which no gazetteers have been published, they
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submit ad hoc lists of names through G/Ba to BGI'N for clearance. In the
past there have been duplications of requests by the same Agency and even
of the same office of the Agency. Also deadlines for filling requests
have frequently been so short as to render compliance impossible, although
BGN is now prepared to expedite action on these requests. The new procedure
is as follows :
a, -Agencies are to be anticipatory in framing their requests
and get them in to G/Ba in such time as reasonably to permit BGN
to meet deadlines.
b. Agencies are to take the coordinating action necessary
to ensure that duplication of requests is eliminated,
c. Wherever feasible, requests should be submitted on
maps: this method greatly expedites the performance of BGN.
d. In general, requests should be confined to names for
graphic material: text names can be cleared in the process'of
BGN name editing,
10, It was announced that G/Ba will publish in mimeograph form a
series of memoranda embodying ad hoc decisions on interim operating procedures.
These memoranda will be numbered serially. The series will be kept up to
date by revisions and rescissions from time to time. The following are
Agency requirements for these memoranda:
State
25 copies
Army
40
Navy
5
Air Force
25
Agencies are to advise G/Ba from time to time as to changes in the number of
copies required.
11. It was announced that all Chapters IX scheduled for production
in FY 1949 will be produced as complete chapters,
12. It was agreed that, because of limitations in printing capabil-
ities and funds and because of the inherent intelligence nature of the
project, the distribution of the Preliminary Gazetteers should be very
largely restricted to the intelligence agencies and their direct collab-
orators.
The Preliminary Gazetteer - USSR will be issued in three parts
and will comprise a total of eight volumes. Part I - USSR (Place Names -
Western USSR) is now being printed. There will be a run of 1,500 complete
gazetteers. The distribution to IAC Agencies will be as follows:
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State
65 gazetteers
Army
400
Navy
350
Air Force
200
After issuance of the above and small miscellaneous distribution, there will
be a reserve of several hundred gazetteers. This reserve is necessary
because it is by no means certain that requirements as known at this time
are firm and it is highly undesirable, because of limited reproduction
capabilities, to have a second printing of any Preliminary Gazetteer.
13. The question of why the gazetteer should be classified even as
low as RESTRICTED was raised. It was thought that any classification at
all would tend to diminish the usability of the gazetteer; In reply, the
following points were made:
a. The gazetteer has been made an integral part of the
NIS Program and is used very intimately in connection with NIS
production.
b. Until a considerable number of gazetteers will have
been produced, an unauthorized person could deduce from the
order of appearance of gazetteers the general. order (classified
SECRET) of production of NIS and, to a lesser extent, the
priority (classified TOP SECRET) of Joint Staff planning,
c. It is intended, after so many gazetteers will have
been published as to make negligible the possibility of
deductions of the type mentioned above, to remove all classifi-
cation and allow BGN to make general dissemination.
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Distribution:
Dr. Dunn
Col. Ahalt
Lt.Col. DeHority
Lt.Col. Gould
AD/ORE
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File, G/Bad
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