SPECLE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04723A000300080001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 53
• Document Creation Date: November 16, 2016
• Document Release Date: January 7, 2000
• Sequence Number: 1
• Publication Date: September 8, 1969
• Content Type: MF

Approved For Release 2000/04/18: CIA- R T723A000300080001-8
M rji_ -;-F-
s P E
FOR Director of Security
DD/S
S
for xDtr..,C ptroller thru I)D/S
1. fayt fra
uati ty dated 8 ber 1968, sub;
j
ec
froaw
Consolidation of Copatrtmsnt:a4 Intellif'ence
Clearance Records and AdaaptatioA of a ttote Access
to SPLCLI: Cuiapartmented Clearance Index ())11)/5 66-
5527) from ADD/S dated
2. a orasidU for /Security
,cezaber 1968, same subject (DD/S 68-6178)
c c
tD
AD jS tbru Cj
f
196s e
or
3. Maaamorau4aana
ur ject
1)/Security dated 29 January
4. 14eporaandum for AMA from DISIPS `bask Force.
dated 24 June 1969, subject: SF :CLE
5. memorandum for Chief, t1SD/OCS from D>/Security/
pS dated 11 July 1969, aub j eCt araesaoto Acareae
Terminal ~7[ea ange
fx. 4aamorandta to ADD/S from D/SIPS 'Teak 'Force dated
0lidat cax~ and
C
on5
bject:
21 Auguaat 1969, su
i C1 ft-franc Iaadi
rtmentea
ImproVa But of c aLv', saa (rA/S 69-3941)
wit 1. The refaarasncas a,verale~aaetin~ raa.rad ,discaasasiranetle~a~. uehtaa
iu fotti~yn, gleaned f rarra
conclude Cleat it vou14 be worthwhile to proceed 4itt, your proposal to
rds r *duto is
naolidate. the couparta+anted intelligence clearance recoYour
eo 6L i tall remote terminal devices in selected Laacasioraa.
aap aravcd, t;:erefore, with the understacdi.n& beat
a. No aadditiaalal positions or people will be required
in any of the locations. If such a requirement should d, velop
om h of
it will he ;submitted to the DDIS for approval
aaot.planaticn and justification before any re-program
resources is done in the Office of Security.
b. The iuatallatio-a of ladivtdu*l terminals will be
isonc; ptpreing
reviewed in terms of the Data nagament Center
developed as a part of the SIPS project.
U F'Eftxcluded from alramatic
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proves to be feasible, operation ally efficient, and Force
, ;ai _al than individual terminals scattered about in
several locations a Data Management Center eaay be installed
to satisfy all of the requirements of the Office of Security
Office
for data eom nication with the 0 5 C puter center.
this
As v with
ata ?ai na a as center concept evolves.
of mind Security thees D
e. After the aayste hss~teenca~dzectratt~c~rryugharevievo
out year, in January 1971, you
of the system in collaboration with the '031/S Information Pro-
cessing Coordinator to evaluate its effectiveness from en
operational as well as cost standpoint.
2. The installation of terminals its approved as follows
a. 2 11 94 2260 CRT terminals in Rotes U-49.
b. 1 Ii 2260 CRT terminal in eon 31-28.
c. 1 IB14 2741 typewriter terminal in Room CT -05 to
replacee one IBA 2260 curr'ently operating there in support
sete (Reference 5 above); this
S
I
y
s
.
SANCA and Spf
a be used to satisfy One Of the three Qaut3as rigesl above.
s of
3. It is understood that the cost
_. --- co- t 0 to *uo-ti e- development and installation fchapses a and i.r uancir l atedSCC *e-
fs~r line installation and about f ftsrds of the support
taer development. These costs will be raid wil Services gtaff. Terminal rentals for the balanceSof F s0S ill als sob be
paid by tie~?Aasrt Services Staff. ">'e Sins eearsa and funding will o
ate,d feusuds to ct>rer t3>fe #n eov+xssias this type of installa-
ra er ceps sisteft with .& t cy' policy
s-tion at t:at time.
John a-. Coffey
iaalstant Deputy 'Director
for Support
DDS/SSS/F,}.1: jms/13a (28 August 1969)
Distribution:
Qrig & 1 - Adse
1 - 1)/SIPS Task Force
1 - SSS
1 - DD/S Subject
1 _ DD/S Chrono
`di dN ~
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 Approved For Release 2000434t' it -04723A000300080001-8
5 August 1969
{r. Coffey: o ahead with the SPECLE
1? ray inclination is to say we should g
be wavering resistance as c e a It t i of information
system but this may thing to
that this really do. We hav difficult to them to make pro-
is the right several papers but it is extremely
package, Even if you decide to authorize -
spread through
spread
into a cohesive p afternoon, I wonder if it wouldn't be
eting Wednesday to pull the whole
ceed after our me recor to ask Securi attached outline.
worthwhile for the sakbocfument, perhaps following the
thing together in one
s ecific questions that you may want to have clarified
some p
follow. 25X1A
memo 24 June 1969 25X1A
2. Regarding memo
What are the tangible beabouts$140 month
Para 1. totalling shows savings urea isn't identified.
0
but the basis for the fig e basis Are these dollars estimated
0ne Goat item Slows
clerical manhours saved?
$954 saved by eliminattione Ofithe need for addi-
now
tional clericals.
meant by "a significant reduction in the
Fars. 2. What is reports"? How many are being
number of hard copy will be produced in the
produced now and how many about a reduction in
new system? Are we talking ies, or both?
reports, or only numbers of cop
How much overtime is being worked? How much
will the elimination of overtime save in man-
hours and dollars? liaw does microfilming relate to benefits to be
from the terminals? What system advan-
derived microfilming? Is there, or
rages accrue from separate proposal on this system?
will there be a seP Is it being
With whom has it been coordinated? ow do the system
considered only to gain space? ?? Who
advantages offset the cost of microfilming,
would do the microfilming?
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mil
What will be gained by substituting wall storage
for floor storage? Flow much space will be gained?
How will it be used?
Has this been coordinated with the Records Manage-
ment people? What will wall storage equipment
cost? How does this offset against cost of equip-
ment to be turned in? Does this imply the reten-
tion of hard copy files for manual search? Why
is this necessary? How long will duplicate sys-
tems be maintained?
- memo says "we can proceed with further
development rapidly with few resources". What
does that mean? What resources will be required
between now and the "scheduled completion" in
December - 6, 12, 18, 24 man months? Does the
slippage in main line Human Resources systems
equate to that amount of time? How does the pay
off for implementing SPECLE balance against the
pay off for implementing any of the other Human
Resources subsystems in Agency terms?
3. Some of these questions have persisted from the beginning, but
most of the questions we have raised have been satisfactorily answered.
Perhaps if we had an oral description of how the system will work and
what the real pay off will be it would help to put all of the pieces in
place. Then, with the answers to the questions you may choose to ask I
think I would be satisfied to recommend that you authorize them to proceed.
DDS/SSS/RHW:jms (5 August 1969)
Distribution:
Orig - Adse
1 - SSS Subject
1 - SSS Chrono
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IF
L 1969
M RANDUM FOR: Chief, Management Support Division/OCS
THR?UGH : Chief, Support Services Staff/DDS
SUBJECT : Remote Access Terminal lxchange PivisiOO 1. The Security Records and CominuntCatt0 260 CRT tern, Office
of Security presently utilizes three (3) IBM 2
for processing priority requests for search of the SAHCA index.
searches indicates
ae?k.
The Division's experience ithvon-ling 1#500 searches terminals
high percentage of daily use ra in 25 per cent involve all trace
Of this number, approximately
searches resulting in considerable output Manus lly transcribed
from the 2260 terminal.
2. In An effort to provide this office with a more TxQuest
peditiouss means of recording all trace search output, we
te final.
that one (1) IBM 2260 CRT terminal located2i41 om~ t5, H _
quarters Building be replaced with
output and will thus enable us
The latter will provide bard copy h computer.
to service customer requirements entirely by
3. it in our understanding that the IBM 2141 is less costly
and more practical than theIBM05intereand also does not
the .
interfere with other terminals within
has zew
q. It should be noted that this SpeBM inde~r~and
2741r access
additional l termnals
SPBCLR hard copy requirements
santicipat+s~ utilizing
as well
5. Should You have need for additional iuformaoin?ex encern-
25X1A
ing this. re uest, please contact
7338 or on extension 5102.
Deputy Director of Security
for Personnel Security
Distribution : Addressee
Orig. 1 C/SSS/DDS
I ~~ yl'i ~~ Sr 7~
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'!I Juno 1969
';
:' DUM FOR: Assistant Deputy Director. for Support
01 A
`
cu'?
4l Jr . SPECLE
vy y ` T
E.FE' CES
24 June 1969, Sa,io subject
Mc-mo from NOS to r:D/Comptroll or
dated Novej;bor 1963
: iere from DC;/'I SD to C/. SD, dated
1. ;`enbers of the SIPS Task Force have studied
the O ice of Security request for on-line .orr,inal
devices for use with the Special Cl carance Files
(SPLCLh) . Their study indicated that the tangible
benefits warrant '' rocecd.ing with the design and
i:-pl c':?k# 311113 t~Ii of tin t3I?- '.ifi' .s SyS e? ~. They
also conclude that the system is feasible and
practical from an OCS point of view.
2. Benefits forseen are: a significant reduc-
in the number of hard copy Gr:>or s, a stc>ila.za-
tion of the manpower require,"lcnts in the Compartmented
Information Branch to preclude the necessity for
requesting additional :; 3TS1)o or . and the elii ina tion
o cy rti~~e ~rc~r space requiro=vents can her ial.l
_
reduced by converting, SPECLIi source file's to microfil i
the interim, floor storage dovic ;s can he Cxchang+
'or wall-type stora ,c which will provide needed working
space. The costs for c i pater support for the pre sent
and proposed systeans are about the sar c . The esti"inated
avings of the new systc. are $1300 per month, offset
y a tormina1 rental char e of $300, leaving a net -
avinz,.s o $1500 p or Month. A one-time char e 01
.1 3. I I CLE rust be considered as a l.l( A of the
a
specific
1 si,r:a.n Resources systems. While detailed
'riorities for Ilu an nosources Syste.:.:s have not yet
a known quantity and we :
been developed, SPi' CLE is
nn
1-1 Ali'v ? n Il
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can proceed with further dcvelopizent rapidly with few
resources. We are some time away from developing an
f'- of
the overall effect on schedules is negligible. 1"
therefore seems to be a question of managerial judge- .IG
have to be done sooner or later in any event, so that zo` 9/
resources. It is al.so true that this same work will # I ,
dditic 11 t 1 - l . d over the next six months for our -,,-
be deferred until Emergency Locator, Badge, and Creden-
tial information is available on-line.
6. The, tangible savings of the proposed system
are not iiamcnse, but are significant. It is certain
that the development of the SPECLE system will generate
equal depth of detail for other Human Resources Systems
and sub-systems. An intangible side benefit of the
development of SPECLE will be the experience we acquire
with an on-line application.
4. The Data Management Center idea is not fully
developed and the Center would not be constructed in
me to be of use for this system scheduled for coriple-
wion in December 1969. The terminals could be placed
on a temporary basis, pending systems decisions relating
to the Center. To that and, funding the terminals with
Task Force funds is suggested.
01
S. The number of terminals to be installed should
be three, not four as proposed in the reference. Instal-
lation of a terminal for the Security Duty Office should
rent as to whether this is the proper time to expend
GA
"7
these resources. The Chief of the Human Resources
Tear", estimates no serious deadline slippage would
occur if we were to proceed wit SPECLE implementa-
tion. I recommend we do so.
25X1A
Director
SIPS Task Force
Distribution:
Original + I - Addressee, w/attachments
I - D/OCS, w/attach4m~.ents
I - URS Team Leader. w/o attachments
1 - File, w/attachments
1 - Chrono
N 'I i,,11 T RA .
Qppri or...Release 20.0.0:/04/18: CIA-FRD
 ? Approved For Releas&+2000/04/18 CI/4-RDP78-04723A000380001-8
:; ='0R NZU,V1 FOR: Executive Director -Comptroller
T~Z;OJGT Deputy Director for Support
5I~~ ~ ~~~ Y?ECT Consolidation of Compartmented
Intelligence Clearance Records
and Adaptation of E.emo to Access
to SPECLE Coinpar tmented Clearance
Index
1. This memorandum is submitted for l your approval . Such
reco:m:lelldation is contained in par graph
2. in a memorandum dated 10 July 193 the Chief, Special
:1 :i i = eflCe Staff (SPINT) proposed, for Of'. ice Of Secu"t ity ?
cons d i. c on, the merger of three independent clearance record
sys ;,erns with the Special Clearance Evaluation (SPECLE) systems
:_,~ :: -:n~:.ix;...w~.?~=d by the C0mpar trl.cilted ini?O:~ma 11.011 Branch L.ia3/ vi:-r-cG
of Security. This proposal was initiated in an effort to
ate duplication of certain Special intelligence (S1) clearance
record keeping- functions and to' place other manual systems into
computerized format. The specific indices ",re: the CGr?".:. ni t~r
Special intelligence contractor and consul tail t index ln~ ix t~ ned
h executive Secretary, uSID' a listing of r; ncy ~e- `onne
~? A.`a authorized access to select compartmented sub-series of 31
~ ,~ z--;_n
lIi;ence
?;,a iled y the S:'1NT Staff ? and he Autonlate ~. ' Special ..~~
Clearance (ASPIC) system consisting of app approximately ^ 3 ~ ; 000 ca c:
and
records on Agency employees, contractors and consul -an:,ti
liSiD member ao?encies, including the executive
-
holdings are increasing at the ra e. oy, ap~lo ~~
J
per ,onne_ 01 non
offices of the White mouse who have been cleared by the Agency
for Si. The latter system is maintained and utilized by the
S'D Special intelligence Security Staff (Siff) for controlling
visitor access to the Special Center and for insuring the
operational and physical security of S1 materials.
In acting upon this proposal, it has become evident
tha'; remote access to the SPECLE index is essential to the
needs of the Agency, and to extend to all users the full pG-
?.
time YlCLry ., r'~ ..
i.Cri'i.s.al of the SyStelll. At the present the SPA .~l1...t.u~?i
records 14 separate clearances authorizing access to information
controlled by three compartmented intelligence systems. Appro
mately 75, 000 individual records are contained in . the index -plc: 1 200 records
1 f~? l t 4}r~I /,~~ 11 I.i, Sul u:.~Nl~i~
15c
,,
,
,
a
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Per month. On a monthly average, CID roc eives 5,000 telophone
inqui ries and over 300 action cables con-
tained
t.ained in those records. During the past fiscal year, main-
tenance of the system require:: over 73,000 record chan^a in
some form or another.
A. recent study, conducted by this office, has r o-
vca l ,i that a fully automated SP CL;?, index, equipped with
:i's 2230 remote access terminals, would not only improve
tho service provided by CIB to the Agency and the l
community, but, if extended to other offices such as SISS and
the Security Duty Office, would offe opportunity to completely
eliminate the present ASPIC system of record keeping which it
actually a duplicate record of SI clearances listed in SPECLE,
5. The elimination of the ASPIC system does not in any
way imply that this office intends to abrc.ate the authority
or responsibilities vested in the Sias. They, are profession-
oily staf. od to furnish support for the Special Center and
specifically the CIA SIGINT officer and the Chief, SPINT.
We recognize their need for accurate up-to-date clearance
information in support of their miss o:n. The installation"-
of a remote access terminal in the SISS would permit that
office to answer the daily inquiries :of receptionists and
guards using the SPECLE machine records rather than the
manual card file. On an average over 2,700 visitors are
processed through the Special Center each, month. The greater
majority of these require the receptionist to make tei,vphonic
contact with SISS,to obtain clearance certification or special
instructions concerning access control.
the SANCA CRT access method. Remote access tests have been
conducted on existing CRT terminals installed in the Security
Records and Communications Division proving the system to. be
a definite time savings device. With limited library changes
only, all information-necessary to meet t'n, needs of the SISS
mission can. be provided in a single record. T4is would include
information pertaining t0 compartaen ted ' SI sub-series, now
6. The adaptation of 2200 CRT remote access to SPECLE
would provide the Agency with a single master clearance index
to serve the needs of all users. Such a system has already
been proven. The Office of Computer Services just recently
adapted the system to remote random access search utilizing
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to providin time aav;.+ device, a
7 , I. addition
the need fur key
fully automated system would eliminate the OCS no drastically
punch support now provided to ASPIC by
reduce the hard copy output necessary to support the current
r the CL3 storage requirement for
two hard tsystems. Further,
co"py. card records would be reduced to provide. much needed
office space for the current staff, and the S1SS manual
rccorc. system can be des ::roved.
S. :'';,s you will recall, one of the most significant
advances in the automation within the Agency was
field of -
the conversion of the Security index ^tomachine languaget j and a machine search capability otherwise C r aCPnwi pr
a rectte
S.s1CA. Further advancement has provided SA
access capability for processsin p~= iority search requests.
Pr-jcotS~ .~ ~ECLE has similarly advanced to the point whore
l.
~ .. ,g a1~?.' +; user
remote access to these records wilive euser
a throe (+) second response to requests for verification
is 1
of special clearances. With such a capability,-it is SON''
possible to extend the use of SAL+YcA and SPECLE to the Security
Duty Office. "~Ce. A single IBM 2260 C tT display installed in that
y
^ssist duty officers in handling the many
office will greatly and duty hours.
queries received during non -duty
access to the SPECLE index is a 1 e
installation of . four . (4) 'am
remote access to the SP.CCL.} on G.
r r on now ? '-f: nnals Fri the ..
9. To adapt 00Iao
process insofar as programining is concerned.
-~a: ivcly simple a
y have similar characteristics and
Both SA~\TCA and Sp^ LC'LI. f~ les
can be accessed and updated using essentially the sate access.
fee! ctherefore, to tale advantage of
method. We compelled,
this conpa tab3.lity by progressing to the next logical step
in the development and full utilization of computerized
tllat
security 'ystems. It is our understanding, however,
the Offico of Computer Services has 'limi"ted the number of
MY 2230 CRT terminals available for use within the Agency
CLhut V.7. r... ^t any additional requirements, which would
the current limit of 27, is suhject.to your approval.
la. in 'view of the many advantages offered by a fully
au tO;pia ted SPECLE system, we recommend that you authorize the
Computer Services to complete the adaptation of
Office of d a+-C that you approve the
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:ollotvin three (3) local-ions for access to the Sr C~.+ index :
wo (2) t~^,inina1S in t11e Co;tlpa.r t:;lentod 1 i1fGr112u i3 G'P. 3i anch
R 3) one (1) each in the Special 1x1LG' licence Securely
lE-2v)
7L ice (Room
t
,
y; f
S i~ (oom 3r-28) and the Security Du
port D . Dannerrlan
Deputy Directo
nor Support
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 C UFi E TJAt
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MEMORANDUM FOR: Chief, Management Support Division, OCS
1. In an effort to clarify the status of the SPECLE project
and to formulate a true perspective regarding cost comparison,
valid requirements, placement, etc., I have gathered together
factual information from several of the papers prepared on this
subject within the last year.
2. This memo also serves a dual purpose: to specifically
answer questions that you have raised.
3. I should also like to clarify my personal position in
this matter, to wit - I have no feelings one way or the other in
regards to pride.of ownership, etc. In fact I suffer mixed
emotions in that I feel that we should go ahead with the project
at the same time that I realize that it will generate additional
work for our limited resources.
4. The following are questions which you have raised and
the answers as I see them.
Q. That are the comparative costs of the proposed system
vs the current system?
A. SAVINGS (Per Month)
$ 338.00. Elimination of SPINT (ASPICS) Activities
106.00
954.00
100.00
315.00
USIB Activities
need for addn. clericals
need for addn. floor space
SPECLE Volume Reports
1813.00 Total
- 400.00 Terminals (monthly rental)
$1413.00 Total savings Per Month
This monthly saving is offset by a one-time charge of $4500.00
(maximum) for installation of the four (4) lines.
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 UMUEN 3 JAS. IrN
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2 -
PROPOSED
The cost of on-line TS operations is undetermined.
The present system is run eight (8) or nine (9) times per
month - plus the final month-end run. Runs other than the
month-end consume 1-i' hours of computer time. The month-
end run consumes 2-4 hours of computer time. It is expected
that computer costs to run in a TS environment would not
appreciably increase or decrease. The major part of the
system devoted to hard-copy requirements will continue to
be serviced in a batch mode on other than the TS system.
Q. What alternatives are there to on-line query?
A. The current SPECLE system is the result of serious study
of several existing computer techniques supporting the
user through the use of generalized routines. The current
Specie system.is the best of alternative BATCH processes
explored. At the time, there was no requirement for placing
SPECLE on-line.
Q. What valid requirements suggest on-line query as the
recommended alternative?
A. The current SPECLE system is growing at a greater rate than
expected. There are 84,000 records in the current master
file. This fact (as one consideration) begins to nudge
one toward an evaluation of batch vs on-line if for no
other reason than manual processes of storage, searching,
and retrieval are taxing the capability of SR&CD to keep
up. As the size of the file increases there is an increased
ratio of query on the file.
SR&CD, in addition to authorizing regular O/T for
CIB, has detailed personnel to CIB on a more-or-less
continuous basis. But the workload within SR&CD has also
25X1A increased and has indicated to me that he is
finding it increasingly difficult to make these detailed
assignments. This, of course, impacts on CIB who, in
addition to their regular duties of debriefing, outside
communications, etc., are not keeping abreast of the
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- 3 -
workload. This has prompted ~ to look at the necessity
of requesting two (2) clerks to back-stop CIB operations.
feels that two of CIB's people using the query
approach could handle the load, relieving two or three
others to continue the remainder of Branch activities
which obviates the necessity for an increase in T/O.
Q. What impact does this priority have on other Human. Resources
assignment, tasks, and targets?
A. SPECLE is not the number one priority. The request to
structure SPECLE in a query mode was made before the HRS
took definite shape. Tab D of the Human Resources Systems
Action Paper addresses the fact that work on a new SPECLE
system was anticipated.
There is a judgement factor exercised by MSD when
faced with multiple tasks. One is faced with deciding
which are short-term tasks and which are long-term tasks.
Hopefully short-term tasks can be approached and. implemented
without serious affect on long-term requirements. This
was the case in evaluating the new SPECLE requirement. It
falls within the framework of a short-term task. It is
possible to implement SPECLE well in advance of the Manpower
Control System without having a serious affect on either.
What evidence is there that the installation of two terminals
in CIB will provide relief for the space problem?
A. The request for two terminals is not aimed specifically at
the space problem although there is some trade off implied.
The solution to the space problem becomes a byproduct of
the new design. If CIB is machine supported, it then becomes
unnecessary to have a floor filing system in order to
answer the 200-300 inquiries they receive daily. SR&CD looks
on the filing problem as being resolved in two (2) phases.
In Phase I the floor filing system would be moved to wall
filing, if given computer support. In Phase II - dependent
on the success of the new system - SR&CD intends to explore
the possibility of micro-mation as a means of complete
elimination of source files. The complete SPECLE master
file can be contained in one cartridge of microfilm produced
directly from magnetic tape. There is currently an in-house
capability to do this.
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Q. What are the pros and cons of designing SPECLE as a "stand-
alone" versus its being part of the.MCS wheel, versus its
being an interim "stand alone" to be incorporated into the
wheel or left alone at a later date? Aren't we, by making
SPECLE a "stand alone", interim or otherwise, in fact
assuring that it will always be a "stand alone?"
A. One can only design toward specific goals. Is it practical
to make a decision at this time that SPECLE fits very neatly
into the MCS concept? The only evidence of a MCS is on a
physical chart used for briefing purposes. The briefing,
incidentally, was a conceptual approach as so noted to
those being briefed. There was no how stated. Why not
make SPECLE a stand-alone system? One can argue that we
are proposing a centralized approach to our data processing
problems, and this, then, is centralization. One can also
argue that:
a) Since we don't have a clear picture of the
MCS design, how do we know it will fit.
b) if we see an increase of 59,000 records to
the MCS central file - in which only a
minimal amount of data relating to SPECLE
is stored - do we know what future impact
this will have?
c) What is wrong if an interface between two
systems is worked out to the advantage of
users who are not aware that there are two
systems.
d) What if we find that SPECLE fits within the
design concepts of the MCS? Good. If it doesn't,
is that bad?
e) I see no built-in assurance that if SPECLE
is an interim stand-alone system we are, in
fact, assuming that it will always be a
stand-alone system.
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Q.
Who is going
Mr. Osborn?
to answer the questions Mr.
Coffey sent
to
A.
As
the
Mr.
far as I know the questions put to O/S were answered in
27 Jan 1969 paper addressed to Mr. Coffey from
Osborn. Is the question one of 1) Mr. Coffey's questions
were not answered, or 2) some of the questions were not
satisfactorily answered?
Q. What is the "decided advantage to be gained" by installing
this system? ~,ez . ,,
e We will provide a service for the user in
meeting his iimiediate and long-range requirements.
? Elimination of O/T, need for additional space,
and need for additional resources
e A cost saving can be assumed
o A completely duplicate system (ASPICS) can
be eliminated
in every endeavor of this type we, as
technicians, learn more of our trade which
.can then be applied to future projects
o More MSD personnel will be trained in an
environment closely resembling the direction
being taken for other Human Resources Systems
this we need.,
Q. Are you recommending "the total system" or an interim search
capability?
A. Within the time that it will take to get terminals installed
(Dec 1969 or Jan 1970) a total system can be implemented.
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6
Q. Why can't the four terminals be in the Data Center, from the
beginning?
A. Why not? However, the Center is, as far as I know, in the
conceptual stage. Many decisions will have to be made
before the Center becomes a reality. The planning, staffing,
etc. in establishing a Data Management and Communications
Center will probably take a better part of 14-18 months. The
question then becomes one of do we defer SPECLE until the
Center is ready? 25X1A
Deputy Chief
Management Support Division
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MEMORANDUM FOR: Director of Security
Director, SIPS Task Force
1. I have met with representatives from your office who are
concerned with the SPECLE System. The purpose of the meeting was to
find a way to resolve a few outstanding issues surrounding your re-
quest for terminal capability for the SPECLE System.
2. We will need to assure the DDS that the capability developed
for SPECLE will be fairly long lived and that the benefits to be derived
justify the cost and effort. I believe this can be done by first ex-
amining the whole SPECLE system, with particular emphasis on updating
and reporting from SPECLE Master Files, recognizing that the reporting
problem is not one which the Office of Security can control. Secondly,
potential relationships with the Human Resources systems being devel-
oped as part of SIPS should be explored. The objective here is not to
solve the problems of relating SPECLE to Human Resources systems but
simply to identify relationships to avoid making it impossible to estab-
lish the relationship at the appropriate time. Finally, we will need
some reasonably accurate estimates of costs for the terminal devices and
their installation and maintenance. The Office of Computer Services is
not prepared to fund this equipment.
3. Subject to your approval, we have agreed to ask members of
your office and members of the SIPS Task Force to meet with me at their
earliest convenience to develop a coordinated project proposal for DDS
consideration.
25X1A
Chief, Support Services Staff
DDS/SSS/JB:jms (20 March 1969)
Distribution:
1 - Each adse
1 - SSS Subject
1 - SSS Chrono
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Mr. Coffey read this memo before it
was sent today. He commented that cost
should not be the only criteria for judging
this system and it should not be adopted
simply because it is glamorous and impressive.
We should have real evidence of operational
and management gain.
20 March 1969
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Recommend a limited systems study--not as an alternative to
1. File Order
If organization is known for each SPECLE name
search then programming done by group can 25X1A
be used. This would require some modification to handle
the terminals but Bill feels that can be done quickly.
If this won't work we run into the possibility
of having to maintain two master files one for terminal
software (SANCA) and one for update and output of listings.
2. Listings
Need to determine more precisely what impact ter-
minals will have on the outputs presently produced for
SPECLE.
3. There have been some misunderstandings over SPECLE
between 0/S and OCS. Security people (CIB & SPECLE) apparently
led and his group to believe that terminals were not
planned for the immediate future. At the same time
was fooling around with SANCA software and giving demonstrations.
The demonstrations led the present Deputy Chief of the Records
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to conclude it was just the thing for
Division
25X1A SPECLE. had worked either with Special Clearances
or Compartmented Information so he knew the system. Two sets
of people in Security working with two groups in OCS doesn't
always provide the best result.
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25X1A
25X1A
1. and
met to discussest course to take in responding to the
Office of Security request for terminal devices supporting SPECLE files.
2. The conclusion of the group was that while the request has
merit terminal devices have potential for reducing the manual filing
problem and the query problem, it does not solve the larger SPECLE pro-
blem which includes file update and a large output (100 listings) pro-
blem. These latter issues are of major concern to OCS and are probably
not of special note to the Office of Security.
3. The SPECLE chronology is confused, but it appears that CI/B
personnel requested an upgrading of SPECLE processing. OCS responded
by developing a modified "query" capability based on index sequential
fiji2 organization using query cards. The objective was to supply printed
25X1A output on an overnight basis. indicated that the objective
had not been achieved and that some ill-feeling is resulting. The question
of terminal devices came up several times during the development of this
system and OCS people were apparently satisfied that terminals were not
part of the immediate future for SPECLE. Despite this a request for
terminals was made based apparently on the conviction of - that 25X1A
the SANCA demo using SPECLE data was precisely the right approach for
resolving SPECLE problems.
'.j}MLLE 4. Using SANCA software for SPECLE confines SPECLE to name searches
c and will reir.e__a_.. estructuring the SPECLE file. This could lead to two
files--one for query and one for update and listing unless SPECLE queries
can be accommodated by the index sequential software (plus query software)
built by people. The Index sequential file is ordered by
"Organization". A query under this system would be by Organization with
individuals` name as a "secondary" part of the query. This would not affect
output.
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5. The group recommends that a "limited" systems study be made
to (1) identify the need for and possibilities of reducing the "in-house"
listings produced from SPECLE files and (2) determine the prospects for
using the index sequential approach to building a query capability. The
objective of the latter would be to satisfy SPECLE requirements for
query and for listings from one file and one set of software. (3) SPECLE
users (Security Duty Officer for one) have information requirements be-
yond SPECLE which are being worked on in SIPS. These relationships should
at least be identified, not necessarily solved before SPECLE goes too far
down any road. The limited systems study would attack these three questions.
(4e)
a-it
4~~d ~7 ~~, 7~ I"
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AJ
2 9 JAN 1969
MEMORANDUM FOR: Assistant Deputy Director for Support
THROUGH Chief, Support Services Staff/DDS
SUBJECT . Consolidation of Compartmented
Intelligence Clearance Records
and Adaptation of Remote Access
to SPECLE Compartmented Clearance
Index
REFERENCE Memorandum DD/S 68-6178 dtd 18 December
1968 for D/S from ADD/S, Subject as above
1. In response to referent memorandum and in answer to
questions contained therein, we submit the following:
(Q) What is wrong with the present system which
consolidation would correct -- objectives of consoli-
dation?
(A) In May 1962, the Compartmented Information
Branch (CIB), Office of Security was established to
satisfy a requirement of the President's Foreign In-
telligence Advisory Board (PFIAB). The purpose of
this action was to create, within the executive branch
of government, a single compartmented clearance record
and control facility which would serve the needs of the
Agency and the intelligence community. Although the
CIB is presently recognized as the office of central
record for compartmented clearances controlled under
25X1A the , Talent, Talent/Keyhole and Special In-
tel igence systems, it is not being utilized to its'
fullest capacity within the Agency. The Special In-
telligence Security Staff (SISS), for example, has a
functional responsibility which requires that office
to maintain a separate index which duplicates approxi-
mately 12,000 Special Intelligence clearances contained
in the CIB SPECLE index. The SISS index, known as the
ASPIC system, is maintained and utilized by that office
to control visitor access to the Special Center and for
insuring the operational and physical security of SI
material. In many instances, however, it is necessary
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for SISS to query CIB for additional clearance infor-
mation, such as TKH, as a means of administering proper
control procedures. Under present procedures, unescorted
access to the Special Center requires both an SI and TKH
clearance. In the case of official visitors, holding both
clearances, unescorted access is only authorized if the
visitor is also in possession of a Visitor No Escort
badge to the Headquarters Building. (See Special Center
badge samples attached under Tab A.)
Another independent index is currently maintained
by the Executive Secretary, USIB who has, by USIB
directive, been charged with the responsibility for
recording Special Intelligence clearances issued, by
the various member agencies, to contractor employees
and consultants. This index consists of a machine
listing of some 6,000 names to which all changes or
corrections are posted by hand notation. The SIGINT
Committee of USIB has already approved the transfer
of these records to CIB for inclusion in the SPECLE
system. Key punch support, in this instance, is being
furnished by the Office of Security and conversion is
being handled as part of the normal SPECLE input. In
the future, USIB member agencies will report add,
changes and deletions to CIB, using the standard SPECLE
Form 1927. For the first time, USIB will have a stand-
ard, uniform means for reporting record information.
Statistical data, required by USIB, will henceforth
be produced from organizational machine listings
currently produced for CIB.
A third independent index is being maintained under
the control of the Special Intelligence Staff (SPINT).
This particular index, consisting of some 600 records,
identifies those Agency employees who have been authorized
access to sensitive Special Intelligence formerly published
by the National Security Agency (NSA) in several restricted
sub-series. This index is currently being maintained in
the same manner as the USIB records, i.e., a machine list-
ing to which add, changes and deletions are posted by hand
notation. A new machine listing is prepared periodically
and the Central Reference Service (CRS) provides key punch
and related support. A new listing is soon to be published,
however, SPINT has agreed to transfer the index to CIB
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provided they and SISS will continue to have access to
the individual records and retain control over access
authority approvals and necessary briefings and de-
briefings. Should this occur, the Office of Security
would provide key punch support. Again, this would
not increase current work load as changes and adds
would be handled as normal input to the system.
Consolidation, without remote access, can only aid
USIB by relieving that office of the record keeping
function. Other components such as SPINT and SISS must
have access to the SPECLE index to fulfill functional
requirements. Under the present system there is wasteful
duplication of record maintenance, duplicate key punching
of separate indices and duplicate machine listings are
being prepared on the same individuals. The primary
objective of consolidation and the application of remote
access is to bring about a more efficient clearance record
keeping operation and reduce the response time in answering
clearance queries.
(Q) Are there not more than three independent clearance
systems?
(A) Of immediate concern are the ~, Talent,
Talent/Keyhole and Special Intelligence Systems. There
are other clearances which are recorded by CIB, however,
the primary systems involved, in which there is extensive
community interest, are those listed above. (See Form
1927, Tab B, listing clearances controlled by CIB and a
comparison with the ASPIC record.)
(Q) Ref conversion of manual files to machine format,
who will do it, how long will it take, and how much will
it cost?
(A) The ASPIC system is a duplication of 12,000 Special
Intelligence clearances which already appear in the SPECLE
system, therefore, transfer to machine format will not be
necessary. Additional data desired by SISS for Special
Center control purposes will require a minor library change
in Columns 49-50 and 51 of the CIB Form 1927 (See Tab B)
and the SPECLE computer system library. The 6,000 USIB
records are currently being transferred to SPECLE format
as part of the normal record input. The SPINT Special
Intelligence sub-series records of which there are 600
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cannot be transferred until the proposed library change
in Column 49 has been made. Subsequent key punch support
will also be furnished by the Office of Security as part
of the normal SPECLE input. Costs involved would not
exceed those currently necessary for SPECLE system up-
dating.
(Q) What makes remote access to the SPECLE index
essential, and evident, and why? Suppose we consolidate
without remote access.
(A) The time currently required to search the manual
SPECLE index in response to query involves several minutes,
depending upon the nature of the request. The total CIB
staff, consisting of eleven (11) employees, is involved
in searching the index in order to keep abreast of the
number of queries now averaging 250 calls per day. When
not so occupied, personnel of CIB perform other duties
related to record maintenance, such as recording clear-
ance indoctrinations and debriefing actions, updating
the records, filing oaths and other correspondence re-
lated to individual records, preparing cable responses
and performing liaison services with and for the various
government agencies of the intelligence community. The
manual index now numbers approximately 79,000 card records
located in eight table type tub trays for ease of access
and search. Space within CIB has already become critical
and with the index expanding at the rate of 1,200 records
per month, the present quarters will be inadequate in a
very short time. Further, as the index expands the need
for personnel to maintain the system correspondingly
increases. With a remote access capability, consisting
of two (2) 2260 CRT terminals, CIB would be able to
rotate two (2) employees each hour for the purpose of
conducting all telephonic search requests. This would
relieve all other personnel for record maintenance and
related duties which are now interrupted repeatedly by
requests for clearance data. Further, the manual index
would then become a back-up system which could be relo-
cated in up-right cabinet drawer files, providing much
needed space. Remote access to the SPECLE index has
already been proven to be a time saving device. Tests
are currently being conducted on existing CRT terminals
located in the Security Records and Communications
Division (See Tab C for CRT SPECLE record display).
Response time necessary to answer a query on a given
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record has been reduced from minutes to seconds (a 3
second response time per record has been proven under
test). In addition, the record is in constant display
to answer any additional questions the requestor may
have concerning a given individual. Also, the operator
is stationary, and from a single fixed location, she
can conduct a search involving several names without
leaving her desk. Under the present manual search
system, such a search would be a time consuming op-
eration.
To eliminate the ASPIC system without remote access
would be impossible. The 12,000 records they currently
maintain are essential to their every day needs in fur-
nishing security support to the Special Center and
specifically the CIA SIGINT Officer and the Chief,
SPINT. The barrier control procedure that has been
established requires that they maintain records of
clearance, special badge information, credentials and
other type data to effectively control the many visitors,
who require the special attention of the SISS staff. To
completely eliminate this record keeping function, without
remote access, would require SISS to telephonically obtain
clearance information from CIB. This is not practical
because of the number of calls that would be involved.
Such calls would over-burden CIB to the point where
they could not handle the volume. To transfer the con-
trol function to CIB would likewise be impractical be-
cause that office is not professionally staffed to
support such a task.
(Q) Is growth net or gross?
(A) The growth of the SPECLE index is net and the
system now contains a total of 79,000 individual records.
(Q) How do we eliminate clearances no longer required?
(A) Under the present system, the deletion of in-
dividual clearances requires a correction of the manual
record first as it is the principal source of clearance
information. The deletion action is then sent to key
punch to up-date the machine record. The volume of
such changes, approximately 70,000 per year, does not
always permit the change to be recorded on the day on
which it occurs. Under a fully automated system,
however, the procedure would reverse. SPECLE currently
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has a daily update capability which would permit a
key punch operation to record the change as it
occurred and the corrected record would be available
for CRT access the following day. The correction of
the manual back-up index could then be made as time
would permit as it would no longer be the principal
record.
(Q) What are the statistics on queries from re-
ceptionists and guards?
(A) The monthly statistical reports prepared by
SISS for the Chief, SPINT and the CIA SIGINT Officer
show the number of visitors to the Special Center as
averaging 2,745 per month during calendar year 1968.
These figures are obtained from the monthly reports
submitted by the receptionists. The SISS reports also
indicate that approximately one-half of the number of
visitors processed by the receptionists and guards
require a telephone call to SISS for verification of
the visitor's clearance status or instructions on
necessary entry control. In many instances, at the
time the call is made, the person serving as the
visitor's escort is also given specific instructions
when access is to be restricted to specific areas or
select classified material.
(Q) Time and dollar savings amount to how much
and for whom -- clerical or professional personnel?
(A) The suggested elimination of the ASPIC system
would result in cost savings that involve computer
time, key punch operations and materials as follows:
(1) Use of IBM S/360-65 computer once per
month. Run time 60-70/minutes @ $170.00 per hour.
(2) Processing approximately 2,000 trans-
actions (key punch) per month. Total 16 hours
@ GS-4 level ($39.52).
(3) Production of eight
(8)
reports, generating
44,000 lines of print on five
(5)
print tapes listed
on th
e IBM S/360-20 computer.
Run
time 60-90/minutes
@ $45.00 per hour.
(4) Approximately five (5) boxes of 116 paper
used to prepare reports at a cost of ($8.56 x 5)
$42.80.
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At the present time, one GS-5 Clerk/Typist assigned
to SISS devotes one-half of her time in maintaining the
ASPIC index, which includes recording all SI clearance
actions as they occur and posting these actions to a
transaction sheet which is sent to OCS once each month
for key punch and updating of the machine index. She
also types clearance record cards for the manual index
and removes those cards on persons no longer holding
SI clearance. The balance of her time is spent answer-
ing calls from receptionists, guards, and offices within
the Special Center concerning clearance certifications
or pending actions and performing other administrative
duties related to the daily operation of the SISS. Under
a fully automated system, this individual would operate
the 2260 CRT terminal for access to the SPECLE index
while continuing to perform her same administrative
duties.
The transfer of USIB contractor/consultant records
to the SPECLE index would eliminate 30 hours of personnel
time now spent posting and maintaining the manual record.
USIB has advised that such time is equally divided bet-
ween a GS-6 and GS-9 ($45.60 + $61.05) amounting to
$106.65 per month.
Within the CIB, the installation of remote access
terminals would not result in specific cost savings
either in personnel or dollars. The more efficient
system, however, would reduce the need for additional
personnel and space resulting from the expansion of the
index. Personnel currently assigned to CIB can be
utilized more efficiently, thereby offering better and
more timely service to the Agency and the intelligence
community.
(Q) How do savings compare with increased equipment
costs?
(A) At the present time, IBM 2260 CRT terminals are
installed on a rental basis. This rental includes the
cost of operating one IBM 2848 Control Unit which can
accommodate up to eight (8) CRT terminals on a time-
sharing basis.
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In our attempts to obtain cost comparison figures,
considerable difficulty has been encountered in obtain-
ing hardware cost estimates for the IBM 2848 Control
Unit and the IBM 360/67 processing time that would be
devoted to a time-shared SPECLE system. Meetings with
several OCS officials have convinced us that it is most
difficult to assign a specific hardware cost to a single
system which operates in a time-sharing environment. We
feel, therefore, that any estimate we would make in this
area would simply be a guess that could neither be proven
accurate or inaccurate until the system is actually on-
the-air and the 360/67 is equipped with an adequate time
slice clock to measure SPECLE usage.
We can say, however, that we are confident that the
computer time saved by discontinuing the ASPIC system
will offset the computer time needed to service a time-
shared SPECLE system.
It should be noted that due to the difficulties in
separating hardware,costs, OCS has absorbed the rental
costs for all IBM 2260 CRT units currently installed
in the Headquarters Building.
(Q) If key punching is eliminated, what is substituted
and what would be the comparative cost of the two methods?
(A) The consolidation proposal eliminates those key
punching operations which are now being duplicated. Other
key punch operations will be transferred to the Office of
Security where they can be incorporated into the current
SPECLE update operation which is being handled by a key
punch section rather than being assigned to a single
operator. Costs would be absorbed into what is now
current production.
(Q) How many queries do Security Duty Officers
receive during duty hours? during non-duty hours?
What are the "many advantages" offered by the proposed
fully automated system?
(A) The number of calls received by the Security
Duty Office (SDO) vary from day to day. They consist
of crank calls, emergency calls, general inquiry, etc.
There are many instances when it would be a great ad-
vantage to know if there have been previous calls from
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Azlle"
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an individual or if there is a record in the Security
index concerning the person who is the subject of a
telephone inquiry. The primary desire in locating a
remote terminal in the SDO is to provide that office
with immediate access to the Security index (SANCA).
Further, it is contemplated that the SDO would have
access to the personnel locator file currently being
automated for remote access. In this particular
instance the use of a 2260 CRT remote terminal would
be to improve efficiency and eliminate the need for
after hours access to SR&CD and a manual after-the-call
search of the Security indices and subsequent file re-
view. In the case of a "missing employee", for example,
the immediate access to SANCA and SPECLE would provide
senior officials with pertinent information pertaining
to the employee involved.
(Q) What justification for the numbers and separate
locations of terminals?
(A) Two 2260 CRT terminals is the minimum require-
ment for CIB. In addition to utilizing these instruments
to obtain clearance data in response to query, they will
also be used to obtain data of record when new clearances
are being processed. An individual's record can be viewed,
for example, to determine whether a newly requested clear-
ance is a duplicate request, thereby saving processing and
security evaluation time. This occurs in a number of cases
where there is dual Agency interest in a particular in-
dividual.
One 2260 CRT terminal will be necessary in SISS to
access the SPECLE index, and to meet the requirements
of that office for access control of the Special Center.
With remote access they will no longer maintain a card
file, or machine listings.
One 2260 CRT terminal will allow the Security Duty
Office access to the Security index (SANCA), the SPECLE
index and the eventual Personnel Locator File.
The location of these terminals has been determined
by the physical separation of the offices involved.
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7 r
9
1. E .Qi~.Gil~ ~ ~ 'the t
4/l am
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Attachment:
Tab A - Special Center Badge Control
Tab B - Comparison of SPECLE and ASPIC
Control Cards
Tab C - Hard Copy of SPECLE CRT Display
DD/S 68-5597, dtd 8 Nov 68
Distribution:
Orig. & 1 - Addressee
1 - Chief, SSS/DDS
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25X1A
Next 2 Page(s) In Document Exempt
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 Approved For Release 2000/04/18
8 NOV 1966-
MEMORANDUM FOR: Executive Director-Comptroller
THROUGH Deputy Director for Support
SUBJECT Consolidation of Compartmented
Intelligence Clearance Records
and Adaptation of Remote Access
to SPECLE Compartmented Clearance
Index
1. This memorandum is submitted for your approval. Such
recommendation is contained in paragraph 10.
2. In a memorandum dated 10 July 1968, the Chief, Special
Intelligence Staff (SPINT) proposed, for Office of Security
consideration, the merger of three independent clearance record
systems with the Special Clearance Evaluation (SPECLE) system
maintained by the Compartmented Information Branch (CIB), Office
of Security. This proposal was initiated in an effort to elimi-
nate duplication of certain Special Intelligence (SI) clearance
record keeping functions and to place other manual systems into
computerized format. The specific indices are: the Community
Special Intelligence contractor and consultant index maintained
by the Executive Secretary, USIB; a listing of Agency personnel
authorized access to select compartmented sub-series of SI main-
tained by the SPINT Staff; and the Automated Special Intelligence
Clearance (ASPIC) system consisting of approximately 12,000 card
records on Agency employees, contractors and consultants, and
personnel of non-USIB member agencies, including the executive
offices of the White House, who have been cleared by the Agency
for SI. The latter system is maintained and utilized by the
Special Intelligence Security Staff (SISS) for controlling
visitor access to the Special Center and for insuring the
operational and physical security of SI materials.
3. In acting upon this proposal, it has become evident
that remote access to the SPECLE index is essential to the
needs of the Agency and to extend to all users the full po-
tential of the system. At the present time the SPECLE index
records 14 separate clearances authorizing access to information
controlled by three compartmented intelligence systems. Approxi-
mately 75,000 individual records are contained in the index and
holdings are increasing at the rate of approximately 1,200 records
8AOUP f
Excluded from autom E
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dEOlasaliicatlon
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per month. On a monthly average, CIB receives 5,000 telephone
inquiries and over 800 action cables seeking information con-
tained in these records. During the past fiscal year, main-
tenance of the system required over 70,000 record changes in
some form or another.
4. A recent study, conducted by this office, has re-
vealed that a fully automated SPECLE index, equipped with
IBM 2260 remote access terminals, would not only improve
the service provided by CIB to the Agency and the intelligence
community, but, if extended to other offices such as SISS and
the Security Duty Office, would offer opportunity to completely
eliminate the present ASPIC system of record keeping which is
actually a duplicate record of SI clearances listed in SPECLE.
5. The elimination of the ASPIC system does not in any
way imply that this office intends to abrogate the authority
or responsibilities vested in the SISS. They are profession-
ally staffed to furnish support for the Special Center and
specifically the CIA SIGINT officer and the Chief, SPINT.
We recognize their need for accurate up-to-date clearance
information in support of their mission. The installation
of a remote access terminal in the SISS would permit that
office to answer the daily inquiries of receptionists and
guards using the SPECLE machine records rather than the
manual card file. On an average over 2,700 visitors are
processed through the Special Center each month. The greater
majority of these require the receptionist to make telephonic
contact with SISS to obtain clearance certification or special
instructions concerning access control.
6. The adaptation of 2260 CRT remote access to SPECLE
would provide the Agency with a single master clearance index
to serve the needs of all users. Such a system has already
been proven. The Office of Computer Services just recently
adapted the system to remote random access search utilizing
the SANCA CRT access method. Remote access tests have been
conducted on existing CRT terminals installed in the Security
Records and Communications Division proving the system to be
a definite time savings device. With limited library changes
only, all information necessary to meet the needs of the SISS
mission can be provided in a single record. This would include
information pertaining to compartmented SI sub-series, now
maintained in a separate manual system.
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,.SECRET
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7. In addition to providing a time saving device, a
fully automated system would eliminate the need for key
punch support now provided to ASPIC by OCS and drastically
reduce the hard copy output necessary to support the current
two systems. Further, the CIB storage requirement for hard
copy card records would be reduced to provide much needed
office space for the current staff, and the SISS manual
record system can be destroyed.
8. As you will recall, one of the most significant
advances in the field of automation within the Agency was
the conversion of the Security index to machine language
and a machine search capability otherwise known as project
SANCA. Further advancement has provided SANCA with a remote
access capability for processing priority search requests.
Project SPECLE has similarly advanced to the point where
remote access to these records will give the SPECLE user
a three (3) second response to requests for verification
of special clearances. With such a capability, it is now
possible to extend the use of SANCA and SPECLE to the Security
Duty Office. A single IBM 2260 CRT display installed in that
office will greatly assist duty officers in handling the many
queries received during non-duty and duty hours.
9. To adapt remote access to the SPECLE index is a re-
latively simple process insofar as programming is concerned.
Both SANCA and SPECLE files have similar characteristics and
can be accessed and updated using essentially the same access
method. We feel compelled, therefore, to take advantage of
this compatability by progressing to the next logical step
in the development and full utilization of computerized
security systems. It is our understanding, however, that
the Office of Computer Services has limited the number of
IBM 2260 CRT terminals available for use within the Agency
and that any additional requirements, which would exceed
the current limit of 27, is subject to your approval.
10. In view of the many advantages offered by a fully
automated SPECLE system, we recommend that you authorize the
Office of Computer Services to complete the adaptation of
remote access to the SPECLE index and that you approve the
installation of four (4) IBM 2260 CRT terminals in the
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following three (3) locations for access to the SPECLE index:
two (2) terminals in the Compartmented Information Branch
(Room 3E-49), one (1) each in the Special Intelligence Security
Staff (Room 3F-28) and the Security Duty Office (Room 1E-26).
Director of curity
MM
Robert L. Bannerman
Deputy Director
for Support
(Date)
The recommendation in paragraph 10 is approved.
L. K. White (Date)
Executive Director-Comptroller
Distribution:
Orig. - Return to OS
1 - ER
2 - DD/S
1 - Chief, SSS/DDS
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SECRET
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- O .ANWM FOR: DireMr at Security
REFERENCE.
M. -Comm * ?. th= D.E
files to machim format, who will do
uch will it oast?
amass to the SPEC LE is essential, and
?? -- soppose we ca liA&e wahow remote access?
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Amem to SPEC Lb Corpse,
(DD/ -5m)
gem* Clem a Races and pt*tian of Remote
D/S. : Ccrosolidatiaa of Carpaertma ed
as than three i prance systems?
as
time lapse since you
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join W. cafty
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 n nn IDENTIAL ? SECRET
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~ICIASSI F I ED T USE ONLY ruCCT
;
^
E~
rds nal ted Intelligence C1eented Clearancealndex
SUBJECT: (Opt~a r% f rompartmen ,, ry.v Compartm
~vti~~~- nom"" I
on EXTENSION I NU?
of Remo
daptati
A
__
FROM: a7 7 7
xn
b
?
Howard J. ?
Director of Security
COMMENTS (Number each comment to show from whom
across column after each comment.)
. Draw a line
to whom
610 USE PREVIOUS SECRET [] CONFIDENTIAL
EDITIONS
 'Uh LASSi * ved FcEieleg%f O/04/18: CIA-RDP781A4723A'ODtl3DII0> 6QO1-8 SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Consolidation of Compartmented Intelligence Clearance Records and
Adaptation of Remote Access to SPECLE Compartmented Clearance Index
Director of Securit
TO: (Officer designation, room number, and
building)
1. DD/Support
Rm 7D-26
2. Ex. Dir.-Comptroller
Rm 7D-59
B' Return to OS
Rm 4E-60
13.
FORM
3-62
OFFICER'S
INITIALS
8 NOV 1968
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
SE ONLY ^ UNCLASSIFIED
610 USEDITIONSUS ? SECRET ^ CONFIDENTIAL ^ UINTERNAL
25M1
II 6177 DATE
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Mi>:MORANDUM FOR: Director of Computer Services
SUBJECT Consolidation of Intelligence
Clearance Machine Records
i. In a memorandum dated 10 July 1968, the Chief, Special
Intelligence Staff (SPINT) proposed, for Office of Security
consideration, the merger of the Special Clearance Evaluation
(S PECLE) system with th lee other inn ces maintained. within Cam=.
for the purpose of recording S pecial Intelligence (SI) clear-
ances. This proposal was initiated for the purpose of elimi-
natin the duplication created y the enistence of separate
clearance control indices, namely, the SPECLE system main-
-lined by the Cow-eu for-r.iation -ranch (CIB , Office
of Security, the ASPIC system maintained by the Special In-
V
telligence Security S .ai j~. ('S.-SS) , Office of the Chief, SPIN?
and she community Special Intelligence contractor clearance
index maintained by the :=ecutive Secretary, United States
Intelligence Board (USIb) . in submitting his proposal, he
Chief, SPINT indicated his desire to merge tae present three
systems into the SrLC~.E sys c : a controlled by OS CAB.
2. The Office of Security supports this proposal and
has so advised the Chief, SP'-'NT noting that such consolida-
tion would result in our being able to maintain a more ac-
curate and current index. Further, it would offer this
office greater opportunity to be of service to the A ency
and the intelli ence c rr,,,u :ity.
3. A recent study initiated by this office determined
can begin immediately WitliOiiT;
t-:. t the proposed consolidation
modification to the existing SPECLE program. Accordingly, we
have solicited the assistance of USIB member agencies in sup-
plying updated machine listings from which pertinent data can
be extracted. Necessary :fay puncil service will be provided
by the Office of Securi-ty.
in acting upon this proposal, it has become evident
CLE index is essential to the
that remote access to the SPL
needs of the Agency and to el Cella co awl users the full
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:potential of the S?LCLE sys Lem. The, locating of IBM 2260
CAT display terminals in select offices within the Agency,
will allow each office tE have access to a central file
eliminate currently used separate manual systems in support
of their individual ;m=issions. This is particularly import-
ant to the Special Intelligence Security Staff who has the
responsibility fcr:, cont:clli-ns wccess to the Special Center,
and the Security Duty Ofsice3s who respond to queries on
behalf of the Agency during non-(uut;% hours.
5. The attachee computer Service request is therefore
su 0iiiitted in support of these requirements. i t is noted
that with the installation of those additional CRT units,
a total of seven (7) 2230 displays will be available for
access to security systems 1~ce ing y, your orifice may
,,ish to consider a single Cd control unit for access-
-n-security 'isles and related records.
6. In the event there is need for further discussion
concerning this matter, I will be glad to make avwiia
of this office.
Attachiiient :
As Stated
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2-4 ho-d-- v r t
L So d ~. _ wiz ' .t~,i ,. .. 3:'r?
'k 6t' ~ Ui~C't
- --------- ---------
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--- - ---- ------ - --------
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 //'c -P,4," r.a 'CIA`) `//i'
SA,eGt CA :a~
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12 November 1968
MEMORANDUM FOR THE RECORD
SUBJECT: SPECLE
25X1A
1. I went to office, DC/SRCD, to read a "draft"
25X1A of the paper had prepared for their SPECLE
terminal device request. The paper is pretty well done and I think
it contains enough information to justify their request.
2. While the paper seems okay, its routing leaves something
to be desired. I read a copy of the final draft, the finished version
was on its way to Mr. Osborn for signature. They expect Mr. Osborn
to send it on to Mr. Bannerman. I suggested that the C/SSS was the
proper route for all this; they are sending a copy here in response to
that requirement.
3. I believe this request represents a legitimate extension of
existing hardware and software capability. SIPS will be able to
utilize the
dentified Duty capableaofrbeingeachieved.
benefits, i
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