AGENCY ACTIVITIES APPROVAL SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002600410046-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: June 4, 2001
• Sequence Number: 46
• Publication Date: January 1, 1955
• Content Type: REGULATION

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outline the aeral polic i
eeu wtlica are to be f o. lAwed in the s mission, eonsi a atim, and
approval or Amy pros , pro, ts, and rei at L support
are contained in other A ?Xx:y regulatory isawmees.
impl ntatt of the general policies and practices
for approval will include all new projects and support activity as
veil as projects end support activities tinac were approved in the
stated strategy to accomplish stated of jr ti
A pro am is a major classification of vork. or effort of an Agency
c t for a fiscal year ' ich involves a ctp; u ive plan of
prior fiscal year or years and a iin , rec d. for
during the current fiscal year.
"profit mss" s pli only to the activi
until such time as other c tents of
plating of t eir activities can a, pro V z is .
A project is
funds i Mother
project zvy be an in
outline sc .es a epee
mVloye., and support re
lotted for use in
o ataJal consideration and appraval of the project.
The term "seaport activities" as used in this regulation newts all
internal and r l operations of an l eitcy component other than
direct project operatioa3.s, includi: the oper'a'tin ; aasini.strctive
activities of headquarters and field installations.
entity or unit of opera
955
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P7., E, Pmt g( , AND ?S14Jx w
1955
3. A"Y > WIO 3 AND
.. 'Me misaiow of this
curit y Counc t Directives.
toward tt^ attelx= t of vhicb the : y is
its p a are directed.
sutbiorir . ceiling 1
Upon appropriation of
C t uer (CIA) viU
Director for the
(1)
avai a11e to each
distinction vi l.1 I..
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' y t wongmaa reps
all y activities
by the C cuss, repreeentativ 3
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.i.tted
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SBCIMT
25X1A
FLAMs P tA, AND PTF
1955
(2) Comet continuing or contet plated. substantive projects developed
for the acct lisp ent of the overall CIA mission.
d. The determination of allowances by the Director of Central Intelligence
constitutes authority:
(1)
be obligated and expended, for the following:
(2)
To the Cca ptroller to issue allotment advices against which funds
(a) The administration and maintenance of the functional
organization and the performance of the internal functicus
assigned to the organizational c is .
(b) Such continuing projects (paragraph 3c(2), above) as the
Comet roller and the Deputy Director ooncerned shall jointly
determine, have been set forth in sufficient detail in the
approved budget to justify the issuance of allotaeent advices;
in the event of disagreement between these officals, the
issue shall be referred through the Project Review Ccamnittee
to the Director of Central Intelligence for determination.
To the Deputy Directors to submit for consideration and approval
within the limits of the allowances authorized for the conduct of
their activities, those p , projects, and activities not set
foarth in sufficient detail in the approved budget to justify an
allotment of funds.
1i. POLICY
(1) Tice Army's activities approval system is an integral part of
the budget system in that it is the mechanism and device by which
the Agency's assigned missions are developed and translated into
term of manpower,, maaterial, and monoy requirements. This
approval system also establishes the mechanism and device by
which Agency officials, subsequent to the appropriation of funds,
are authorized to spend the resources available for the accomplish-
ment of the Agency's assigned missions. This system is augmented
by special procedures relating to the sub ,.ssion and approval of
any is Aeration or activity not sot forth in sufficient detail in
the approved budget to justify an allotment of funds.
(2) Approval of programs,, projects, and other activities is obligatory
prior to entering into any ecomitnents or obligating funds. The
system of approval provides for different levels of approval
authority c orate with the as aitude, sensitivity, and
significance of the activities. Although approvaal of projects by
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R MIATION PLAITS, PRO( i, AND PRO IS
25X1A 1955
(3)
appropriate authority, and the issuance of allotment advices by
the Comptroller constitute authority to enter into commitments and
to obligate and expend funds, this shall only be done in full
compliance with Agency regulations governing each particular
function involved, including specific authorization of Agency
officials charged with responsibility for any such function
(e.g., procurement of real estate must be accomplished in
accordance with regulations governing procurement of real. estate).
Prior to granting his approval, the official authorized to
finally approve a project shall ensure that it has been properly
coordinated with other components of the Agency whose functions
are materially affected.
b. PRCXmAM APPROVAL
(1)
(2)
(3)
Approval of the Director of Central Intelligence is required for
all programs.
Programs may be submitted to the Director of Central Intelligence
for approval in principle and general earmarking of funds at any
time. Funds so earmarked constitute the limits within which
specific projects may be submitted for approval. Projects submitted
within such programs must be sufficiently identifiable to permit
the ready determination of the relationship between the project
and the program it is designed to implement.
Approval of a program constitutes:
(a) Authorization to the Comptroller to issue allotment advices
for those projects or other activities itemized therein
which are continued from the previous fiscal year with no
substantial change in policy, method, or objective.
(b) Authorization to the Comptroller to issue allotment aed.vieee
for itemized new projects or activities and new portions of
continuing projects or activities when the Comptroller and
the Deputy Director concerned have made a positive determination
that such projects or activities are set forth in sufficient
detail in the program submission to justify the issuance of
allotment advicee.
(c )
Approval in principle only, and a general earmarking of funds
for the balance of the approved program which has not been
set forth in sufficient detail to warrant the specific
allotment of funds for activation of particular projects or
activities which will be submitted in detail later in the
fiscal year.
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SECRT '
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25X1A REGULATION
(1)
PLAE, PRA, AND PROJECTS
1955
Approval of the Director of Central Intelligence is required for
all projects and activities except as outlined below:
(a) Special authority to approve designated types of projects
my be given to individual officials by the Director, to be
exercised within specific monetary and other limitations.
(b) The Project Review Cittee or any Deputy Director may act
finally on projects not exceeding $25,000 in any one fiscal
year, provided that funds are available within the budget
under which the project is proposed.
(2) Upon the approval of projects the Comptroller shall issue allotment
advices which constitute authorizatim to obligate and expend funds
for the activation and implementation of the projects concerned in
full compliance with applicable Agency regulations.
(3)
After approval of a project, any cormitments to an outside agency
involving the possible transfer of funds from CIA may only be made
by the Comptroller.
(4) All financial arrangements involving transfers of funds shall be
made by the Comptroller.
d. FUNCTION OF THE PROJECT REVIEW COWr TEE
(1)
The Project Review Committee performs a staff function for the
Director of Central Intelligence in the consideration of programs
and projects for approval.
(2) The Project Review Ccsittee, Its operation and general criteria
governing material to be submitted for Project Review Committee
consideration are set forth in Regulation No. - the standards
and procedures governing the submission of annual ograms to the
Committee are prescribed in Regulation No. and the submission
of projects to the Committee is governed by Regulation No. -
/
ALLEN W. DULLES
Director of Central Intelligence
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