AGENCY ACTIVITIES APPROVAL SYSTEM AND REVIEW OF OPERATING BUDGETS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002600410026-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 12, 2016
• Document Release Date: June 4, 2001
• Sequence Number: 26
• Publication Date: January 1, 1955
• Content Type: REGULATION

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Approved For Release 2001/08/10 : CIA-RDP78-0471,8A002600410026-2
25X1A
AGE-1,71(31Y AP1PROVAL SYSITTIEN
AND
i J VC~~'~ .OF OP t fs 'UDGETS
Ww?n e ................................
Definitions ... . . ... ..... ...... .......... .
Arc y Missions arid.. Source of Dynds
1. Pupposf?"
The f lL7`}.1r < of this Z .. gft o.tition is to outline the general policies eat 27.ac i.ce-,
which are to he foll._?t-edt to the sl.itmission, consideration, and approvW of Agency
programs, projects, and. red cried m ip or t (opera Lr! o r br1.1 )7.I. r at v and technical)
activities and to provide for Project ...._.,,..,.. .._._..,,.........._....a..__...__......._RP61towI??CJYtT11 -tt'~.....~..review of
......geI1t,..w,,..e..~te...l...Lt yl~i
budgets. More spec:t.f. Lc instructions fo,,.' the .hlTl?lementat l+}n of the yener ]. poll.-
25X1A Rescission: dated 30 March 1955
cies and practices outlined. 'n.
issuances,
2. #)EFIi47Ir1.'i01s fS
C.
are c k'fY a-i- pec1 in, C7'tfre Agency rt.a1 . n or
A program ia a major C?fass:._fLcation of 'L o or effort of A ,en('' ! CLU:}oi2en
for a fiscal yew t" rT 1: ch ? rnvolves ? r {yj1Tpr f..E.1 s 11 r' plan of stated strategy to
acens,~ x +_l 3.sP ~ar t a 4 objectives.
+: F.,l.4 Programs a? C.sai1'f.C-''.Ci for approval will include
. all new pro, e -ts rind
ir'o1't act kr:1 ties 8, we.f..I an projects and supper t
activities UK were approved in the prior fiscal year or years and n-
Srain ecoiilllr,.'ali?,e t3 for continuance during the current fiscal ti ear, As used
ill this re_gu.ta'f;Ic)1'1y the term "Vrogram" applies only to tii-=: ai 1;1,. , 1, tr `i of
the Deputy Director (Plans) until such time as other components of the
Agency em. adopt the planning of their activities
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 Approved For Release ILI i CIA-RDP78-04718AO02600
25X1A 1955
b. PROJECT
A project is an, operation. entity o taai''t, of o e ?ations, to kr~t'.i 1. to ds
ardd other resources are allotted, for use in performance. A project may be
an integral part of an overall. program. A project outline describes a
specific objective or objectives, means to !.; et;rr~loy d, and support r e:iuire-
ents in sufficient detail. necessary to obtain consideration and. approval
of the project.
c. SUPPORT ACTIVITIES
The term "support activiti-es" as used in rLfTulat,ion means all. internal
and external cuerat:i_ons of an. Agency con orient other than direct project
operations, including the operating and adrd-r-istrative acti?4riti< s of head-
quarters and field installations.
d . Bt DG .
(i) ia'ORM lAureip'N
I 'or the purpose of -this reguiatl-(:
by which
ova ide the
the activities are trafisl..al ed into terms of r n.:power, material,
and maaey requirements,
L.,:; the 'tehl.c e by ihich this ,a er'ncy ini"d~zr;
the Congress of the funds rei'y .fired to carry o he miss ior..s assigned,
to this Pqency.
. DIMICi .A5IOsd
After appropriation of funds by Congress, budget exeeu lon rjyic1es
the mechan Nm a xd device, lmm .? as the cs pdri ~t3_ra rind. to reflect
current conditions and costs. The operating budget becomes the
authorized ceiling of funds ri'thin which all Agency progri:t7ul' Projects,
a xd s port, activities shall be cone .ueted.
$ P'k'*M;4W., N P MrTS
45 LYd*.ye t
25X1A
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 25X1A
necessary to:
(1) Meet the normal costs of administering and maintaining the functional
3 JEUREI
Approved For Release 2
CIA-RDP78-04718AO0260041
PL Ws PROM=., M PROJECTS
1955
This is a corm ittee appointed by the Director of Centred- Intelliglence to
review all Agency programs, projects, and support activities, and operating
box
Regulation No
a. The rna'ssions of this Agency are established by statute taxn,d. National Security
Counc11 Directives. These general riission. are the objective- toward, the
attainment of which the Agency is : mcti.ona:l.ly or 'ani.zed and its programs
are 1:,:1.
b. The funds required to carry out the missions Fassig,r e cl to the Agency are
secured through a process of budget submissions and reviews be, inning at
the office level and culminating in an appropriation of funds by the Congress.
C udget cycle $i )M V :le 3'C)Z"Ei7. a'UA. C)rL E3 tn~ ge hrollen1 `;'1'e execution stage
covers a, period. of about 24 months. The steps and timing in the ,reparation
arid. adoption of the .gencyf's budget are outlined in other Agency regulatory
funds ap47rgpriated by the Congress represents the aut:i oz i
ceiling within which all Agency activities shall be conducted. icon appro-
(CIA)
priat.on. of funds by the Con., ess, representatives of the Comptroller
will ob f,.ai.n opera tin b url,zets f r o m each office for the i twi' se of prei ar:i
recommendations to be submitted to the Pro ?ect Review Committee and the
Director of Central Intelligence t3lie determination of the amount, of the
final ,allowance of funds to be made available to each major cozmpornent. In
preparing rec- ommerndations, distinction gill be made
to the exceptions listed. in p aragraph 4 of
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 25X1A
Approved For Release 2001/08/10 : CIA-RDP78-04718AO026004
R GEL ION E'TAX MOMS, AND 4J'.
1955
or~anizatiorr which will plan, direct, and perform the responsibilities
assigned to each organizational. component concerned.
(2) Conduct cox Vialaing or contemplated substantive projects developed for
the accorrmli si,miennt of the overall CIA mission.
The determination of al owaace:s by the Director of Central Intelligence
a thor t
constituter,
ri to-,
(i ~ ..~.t_Y the i.!/,''1u..y41lf~lZ.!_..l.tn`~'
of funds to the offices and staffs under the jurisdiction of each
Deputy Director.
Issue allotment ad.vi.ces within the 4LIroyed allocations
which funds may be obligated and expended, for the following:
1 The administration and maintenance of the functional organization
and the performance of the internal ifunctions assigned to the
or anizati.onal.. co portents.
2 Such c.on.tinuia :projects (t::ta,ragraph 3c=(? &, above) as the
Comptroller and the Deputy Director concerned shall jointly
determine, have been set forth in sufficient detail in the
approved budget to justify the issuance of allotment advices;
in the event of disagreement between thesf~ officials, the issue
shall be referred', tknrough the Project Review Committee to the
Director of Centr..l. Intelligence for determination.
(2) To the Deputy Directors tip submit for consideration and approval within
the limits of the allowances authorized for the conduct of their
activities, those programs, projects, and activities not set forth in
sufficient detail In the approved budget to justify an allotment a
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De te:rmin r, in consultation with the Deputy Directors, the allocation
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F M--CATION PrIMS y PRO MM., AND P' +O T-13
1955
t f. /Pv OTL., C Y 7
The "As'*exlc 4 .? s ac L t '1'"7."t es o:pp `oval syste ttx is ant
~, ._ ,.. G 'Lnte ,r a2 p, f~.x ~ n:t 4Te
bu .5r; t system in tat it a. the mecilasi l sm and. device by wl-iJ61'.1 the
per).cy`s a si Xied missions are t eve1.opeft and ti-arwlated into ms of
rtT lrzpowe ~, r t ;:r _ ,7 , and. money re ,u
This ray rcrval system also
estc.: ,f_1`-,Y'les the mechanism L nd. d etSv:ice b 11rt7 1" 17 Agency 1
.:..Cwlx s'.'~l_L.~''.1::~. .r'?_~_.n a} s ..)t~i1...
c c uen t to the of f1t)nds, are au thrr_i.sed to spend. the
of ,
T r..,C7'f.'L "C." :'.rya Y'j_ ? for ~1F'C wf)I'ri i 4 t)T' the C I: "y p s .?,. ..s3._ p,,1~E'~.
,m _ Ssio?1ss < h. is ' stem is au ;iented by special ti e..s = r y
to thsith s ion and approval of any operation or activity not Set
forth in sufficient detail in the approved bu g'e to jpt.2st:!.f'y an maul: of iuods
(2) The operating budget. reflect, the C1.11.1 cent, estimtiated. outlook for
cyrc.i'etlonz a n the ensuing f isc :,l year 1{~sed on cc {{-- -11e '{motl k~. ~'.rt a .t. '.J,.,
4 4.4 SL ~ 4~1. [./ ~ iIA
Cli ~.f?Y`Ga t i.~1'T have ' een ;:fit t cl'TTI I_Y'iect, Y'C ~C)31eible cf'ficia Will provide
s pre 5E'.;C:t;`'?(,A to the and. Cl1:t.?:i`ent :LC:1.~.-i -:--ye
ew -f r.-fl p lans EtT'o~it7 i3tl C:::t Tit- v._':'.CS3.t~1TF3_f. bi.o
t Jew light of current; d.eve.lo'pments, to determine essentiality and estimated
C ost:s ? In this review and in the ; Y"C;;1' r io 1 of the c)peraiiri-
ial t c 't'.
T elements of `3''_r';.' 1rl. Cx.i?,t"t...i. may hxi to be _.'C;:7'ed
and
additional one} consider d. Some of these .re:
(,)i' `lew cI rec ;i.v. s ti"or1 ti,.t-: drtl;:i.onal
) .i im 1'te t'i on 01modification of parts of tle p"La xne ?. opex ..
T
at'~ orls
in t t,.~ o'?":i_ "i.Tit?:,1 estimates.
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 SECRET
Approved For Release 2001/08/10 : CIA-RDP78-04718AO026
PLANS, PROMUM , AND PROS
^ 1955
(c) Alteration of tine schedules for the ccxripletion of the operation
..~.~.w...w.w...~.~w~r....w.,........ ~~?,