AGENCY ACTIVITIES APPROVAL SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002600400018-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: June 28, 2001
• Sequence Number: 18
• Publication Date: November 26, 1954
• Content Type: REGULATION

Approved For Release 2001/08/
REMJTAT33DN
NUS
Rescissic :
AC ; ' ,' K fi; .~ 4 3 , , i :~*~ r' rte
The pt pose of thin regnalation Is to outli
of their rno:tiviti.es on a program ba
eras: policies
and practices which are to be followed in tlaar subm: ssicnp consideration,
and approval of A envy programs., projects, and related a part (a rating,
administrative, and technical) activities. More specific instructions
for the impieaaantation of the general policies and practices outlined
herein are contained in other Agency regulatory issuances.
2. DEFINITIONS
a. E'ar aye
A pxoagra na is a major classification of wh or effort of an Agency
component for as fiscal year which involves a coa4wehensive plan of
stated strategy to accomplinh stated objectives. .Program presented
for approval will Include all no -w project's and support activities as
well as projects and support activities that were approved in the
prior fiscal year or years and are being recd: vended for coutina ce
during the current fiscal year. As used in this regulation, the term
program" applies only to the activities of the Deputy Director (Plans)
until such tire as other components of the Agency my adopt the planning
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08' 78-04718A002600400018-2
b. Pryt
A. project is an opeeational entity or unit of operations, to which
funds and other resources are allotted for use in ;yyerfgrxnatice and
against which account ability w iU,. be main-Laizted du: ink aid after
performance. A project may be an integral part of an overall program.
A project out.Une de;rcribe: a specific objective o objectives, means
to be em pl,oyed, and :,ursi ori x equl re r ents in sufficient detail necessary
to obtain consideration and approval a : the project.:
c. Support Activities
The tenu "support activities" as used ita this regulation means all
internal and external operations of an Agency component other than
direct project operations, including the operating and administrative
activities of headquarters and field installations.
d. Budget
Fcr the purpose of this regulation. the budget is the mechanism and
device by which Agency programs and other activities are translated
into, terfas of manpower, material, and money requirements, and Is the
vehicle by which this Agency informs the Congress of the funds required
to carry out the missions assigned to this Agency. After appropriation
of funds by Congress, the 'budget becomes the authorized ceiling within
which all Agency programs, projects and support activities shall be
conducted.
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
a. Project 11evie r Carr ittee
SECRET
This is a committee appointed by the Director of Central Intelligence
to review all Agency programs, projects, and support activities,
subject to the exceptions listed in paragraph 4.b. of regulation No.
and utake recommendations thereon to the Director.
3. AGENCY MM1ON APED SOURCE OF ADS
a. The missions of this Agency are established by statute and National
Security Council Directives. These g2re:aa,l missions are the objectives
beard the attainment of which the. Agency Is functionally organized and
its programs are planned and directed.
b. The funds required to carry out the missions assigned to the Agency
are secured through a process of budget submissions and reviews
beginning at the office level and culminating in an appropriation of
funds by the Congress. The budget cycle from the formulation stage
through the execution stage covers a period of about 24 months. The
steps and timing in the preparation and adoption of the Agency's
budget are outlined in other Agency regulatory issuances.
c. The amount of funds appropriated by the Congress represents the
.authorized ceiling within which all Agency activities shall be conducted.
Upon appropriation of funds by the Congress, representatives of the
Comptroller (CIA) will discuss the approved budget with the chief of
each of the major components of the Agency (the Deputy Directors,,
the Assistant Director for Communications, the Assistant Director for
Personnel, and the Director of Training) for the purpose of preparing
a recommendation to be submitted to the Director of Central Intelligence
for 14is determination of the amount of the final allowance of funds to
be made available to each major component. In preparing this recommenda-
tion, distinction will be ma
n finds necessary to:
Igor
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08 : CIA-RDP7$KA002600400018-2
(1) Meet the normal costs of administering and maintaining the
functional organization which will plan,, direct, and perform
the reapo sibilitien assigned to each orgsnizatioua]. Co ponent
coerced.
(2) Co Luct co i uw g or ccntoa lated substantive projects developed
for the a4ccapiishAenw cf the overaU CIA mission*
d. Tice det ex i:,?c .tk of 11t w nceo by the Director of Central Intelligence
constitutes auth.rityt
(1)
(2)
To the Comptroller to issue allotment advices against which
funds any be obligated and eac, ended, for the following:
(a) The administration and maintenance of the functional crganiza-
ti.on and the performance of the internal functions assigned to
the organizational conTomentes
(b) Such continuing projects (3.c.(2), above) as the Comptroller
and the chief of the component concerned shall jointly determin
have been set forth in sufficient detail in the approved budget
to justify the issuance of allotment advices; in the event of
disagreement between these officials, the issue shall be
referred through the Project Review Committee to the Director
of Central Intelligence for determination.
To the chiefs of major components to submit for consideration and
approval within the limits of the allowances authorized for the
conduct of their activities, those programs,, projects, and activities
not set forth in sufficient detail in the approved budget to justify
an allotment of funds.
E RE.J
Approved For Release 2001/08/08 CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08 : CIA-RDP78-04718A002600400018-2
ZT
14 POLICY
(1) The Agency's activities approval. system is an integral part of the
budget system in that it is the me^h n.sm and device by which the
Agency's assigned missions are developed and translated into terms
of manpower., material, and money requirements. This approval system
also establishes the rteee.ha:rUsra at d device by which Agency officials,
subsequent to the appropriation of i ands, are authorized to spend
the resources available for the accomplishment of the Agency's
assigned missions. This system is augmented by special procedures
relating to the submission and approval cf any operation or activity
not set forth in sufficient detail in the approved budget to justify
an allotment of funds.
(2) Approval of programs, projects, and other activities is obligatory
prior to entering into any commitments or obligating funds. The
system of approval provf,a.es for different levels of approval
authority commensurate with the magnitude, sensitivity, and signi-
ficance of the activities, Although approval of projects by
appropriate authority, and the issuance of allotment advices by the
Comptroller constitute authority to enter into commitments and to
obligate and expend funds, this shall only be done in full compliance
with Agency regulations governing each particular function involved,
including specific authorization of Agency officials charged with
responsibility for any such function (e.g., procurement of.real
estate must be accomplished in accordance with regulations governing
procurement of real estate).
5_
Approved For Release 2001/08/08 : CIA-RDP78-04718A002600400018-2
 Approved For Release 2001/08/0$x, 8-047l8A002600400018-2
(3) Prior" to grart:i.rsg his apkro ,l, the i"f!.cial authorized to
fin lly approve a project shall ensure that it has been properly
coordinated with other components of the AgencyI whose functions
are materially affected.
b. Pro ratm A`c?"t?,1
(1)
(21)
(3)
Approval of the Director cf Central Intelligence is required for
all prodrrsa.
Prograi a ~ be s~ t~~it cd t k, '!,.e I::irr actor of Central Intelligence
for approval in principi ? and gene :? ! a earmarking of funds at any
time. ;`under so eurmarked cone L t,?te the limits within which
specific projects may be subudtted for ?:--apron 1. Projects sub-
mitted within such programs must be .ufficiently identifiable to
permit the ready determination of the relationship between the
-project and the program it is designed. to implement.
Approval of a program constitutes:
(a) A directive to the Comptroller to issue allotment advices for
those projects and/or other activities itemized therein which
are continued. from the previous fiscal year with no substantial
change in policy, method, or objective.
(b) Authorization to the Comptroller to issue allotment advices
for itemized new projects or activities and new portions of
continuing projects or activities when the; Comptroller and the
chief of the component concerned have made. a positive deter-
mination that such projects or activitiep are set forth in
sufficient detail in the program submission to justify the
issuance of allotment advices.
..CRFT
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08 : CI- 04718A002600400018-2
(c) Approval in pri c i ple only, and a general earmarking of funds
for the balance of the approved program which has not been set
forth in sufficient detail to warrant the specific allotment of
funds for activation of particular projects of activities which
will be r:ubritted in detail later in the fiscal tear.
c. Pro ect A )r0va1
(1) App 'oiai of the Diroctor of Central Intelligence is required for
all projects a: d activities e: ce' tt; as outlined below:
(a)
Within the total amount of funds authorized for foreign
intelligence purposes from th ; appropriations available to the
Agency and within policy l,ineo.. establish d, authority is granted
to approve of espionage and counter-espionage operational
projects, not approved under previously existing procedures,
as follows:
1. The Deputy Director (Plans) may approve of any project
calling for an expenditure of an amount not exceeding
$100,000 in a fiscal year. The Chief of Operations, Office
of the Deputy Director (Plans), may approve jrthe renewal
of projects _w e previously approved by competent authority
41 the amounts involved will not exceed $100,000 incl'c
fiscal year.
2. The Chief of Operations may approve of projects in amounts.
not exceeding $25,000 in a fiscal year,, and may delegate in
writing. such authority to the Chief, Foreign Intelligence
Staff," individual projects involving an expenditure
of less than $5i000. The Chief of Foreign Intelligence
Staff may approve of the renewal of projects where' previousty
prokrd~~
approved by competent authority a the amount involved wil;
not exceed . $25, QO .iq? fiscal year.
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
SECRET
,I,. Projects f olrWZ a 6,tti ?er in e c ss t' l ,ooo in
a fist.-al yew will be r r1ed by the Deputy Director
c Cee..ral tell a Sr i eft ,uy f tber c
??, . ) to e "ep kty 'flirect of C,-,tral.Inte3.li.. ence
with M'12 rac w,'eBOAt>: ,o;.A s ."'e' ac iml* The by Director
Ti."tto:,` :"se deft-a".' app e Bud Is authorized in his
d: core ': I VC r`' ore ` o aismh pp .' sect or refer it to
t A%, o,..; of final action,
s . : fic :t new, olley & to r:^ tione
s i~?.ic t ~ the da .Lrabfl ty of decision
by bi.a,r aut~t ity,e iA-lt the D ?ecto of Central
will be p oprrly rcf r d for decision prior
(2)
(3)
to final action, re rdless of the anol nts involved.
Proprietary, subo3idyg and other projects will be bandled
in accordance with established p woce :acres,
(b) Project Review Ca iitttee or any Deputy Director may act
finally on projects not exceeding V25, 0W in any one fiscal
year provided that :N ads area 1abie within the budget under
Bch the project is pied,
Upon V approvul o ejects the C c .;roller shall issue allotment
advices which c stitute o .uthoricatiou to obligate and expend fundi
for the activation implementation of the projects concerned
in full compliance with applicable Agency ra do .
After approval of a project,, any c hats to as outside agency
Involving the possible transfer of f nads from CIA may only be m e
>8
SECRET
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2
 S
Approved For Release 2001/08/08: CIA-RDP -04718A002600100018-2
by the Comptroller after coordination with the Bureau of the
Budget.
(4) AU financial arrangements involving transfers of funds shall be
made by the Comptroller.
Function of the Erc
(1) The Pro
Boa to Committee performs a staff function for the
Director c.f' Cantral. 1< elligcnce in t:W consideration of programs
and projects for approval.
(2) The Project Review Co;m,ittoey its opera-lion and general criteria
governing material to be submitted Or Project Reviev Committee
consideration are met-forth in Pegulation the s dargs5X1A
and procedures governing the submission of annul. programs to the
Committee are prescribed in Regulation and the sub- 25X1A
mission of projects to the Committee is governed by Regulation
. SLR
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02600400018-2