JUSTIFICATION FOR RETENTION OF PRESENT PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002500480039-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 21, 2001
• Sequence Number: 39
• Publication Date: October 6, 1958
• Content Type: MEMO

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Comptroller
DATE: 6 Oct. 1958
Chief, Machine Records Division
SUBJECT: Justification for Retention of Present Personnel
The Machine Records Division workload is governed by the demands
placed upon it by the several components it services.
Since 1952 there has been a substantial increase in the number of
employees in the Agency, which has resulted in increased demands on
this Division in personnel accounting, payroll operations, financial
accounting, stock accounting, and other records vital to the needs
of the Agency.
Additional demands are being made at the present time such as
the mechanization of insurance accounting, foreign service data for
retirement actuarial studies, and the Language Development Program.
Following are several examples of increased workloads and demands
on the Division as stated above:
1. Accounting Branch
Number of line items machine processed yearly has in-
creased from 257,314 in 1953 to 398,592 in 1958. This
is an average of 28,200 each year.
2. Vouchered Payroll Branch
Number of employees payrolled has increased 50% since
the conversion to partial machine processing in 1952.
Since then the payroll operation has been completely mec-
hanized including the leave processing, bond recording, and
voucher back up sheets. Additional considerations in
payroll processing under the mechanized system includes
D. C. Witholding Tax, and Federal Employees Group Life
Insurance deductions.
3. Unvouchered Payroll Branch
A machine prepared Earnings Statement submitted to the
Staff Agents which is more easily understood has resulted
in less inquiries to the Finance Division Payroll Branch.
This improvement is being extended to the Staff employees
of the Agency.
Approved For Release 2001/08/08 : CIA-RDP78-04718AO02500480039-2
 (con'd) %AIJ-
This Division has at the present
Operators above the number alloted on the
25X9A2
bulating Machine
f these were
25X9A2
recommended by the Management Staff Study to replace employees in
EDPM training. With the addition of these employees, and the com-
pletion of the retroactive pay requirement, fiscal year requirement,
and the end of summer vacations, the division has managed to reduce
the amount of overtime necessary to meet the schedules.
Any reduction in the number of employees in this division will
result in curtailment of services, or additional overtime requirements.
Approved For Release 2001/08/- 2DP78-04718A002500480039-2
Approved For Release 2001/08/08 : C . P-04718A002500480039-2