(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002500390020-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 7, 2001
• Sequence Number: 20
• Publication Date: February 12, 1958
• Content Type: MEMO

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Chief
Chief of Station,
Administrative Support
Specific Comments on Athninistration
Book Dispatch No. 202
1.02,e- fl;Ir:
Q Ar1025TFOR281
MOM
FEb13
INFO: Chief, WE
1. Just about a year ago, in response to reference, this Station
in aona comments and suggestions with respect to the reduction
he administrative workload and related administrative matters.
25X
One of the propoeala that was made by this Station was to
image in periodic meetings of administrative officers in this
general area for the ? ?ose of discussing problems of mutual concern.
The undersigned had ho that one of the meetinge could be held in
and had in mind several points to be raised for general 25X1A6a
dis-
cussion. Since it appears that such a gathering will not be held prior
to his departure from this Station, the undersigned would like to
present to you what he had in mind as an agenda and his comments thereon.
Three follow below:
a, ;ole; ..za..n t e
ose o a ra 0111 aid opera
iniatrator should make every effort to ma
e operators easier by assiting them in every Ta47,
nistrative regulations for them and, in general,
d for having to worry about the details of
other related administrative services. If
trative staff enters into his job with this
tionship between the operator and the
_should work smoothly. The hazard, of course, is that
or will tend to take advantage of the adminiatrater by
him chores that he should do but which he finds distaste-
This to a hazard which muet be faced, but should not alter the
of the administrator as described above.
nage of Administration in the Field Organization.
pinion an adminfatrative officer cannot work effective4
reports directly tothe Chief of Station or the Chief of
the case mgy be. He should have releasing authority on all
edibles and dispatches of an administrative nature. He should be
authorized to approve administrative expenses, without exception,
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of Station. Of courseple would then be responsible for
ef of Station advised of any unusual events or actions
vs field, A Chief of Station will not normal-1Y
view all or any of the many varieties of admini-
t develop each day, since his tire will be
consumed in his role as a coordinator of operations, as
er,, and in his xepresentational capacity. By delegating
authoritiesto an admini-
of Station can devote his undivided
ttion to his substantive activities,
trative officer,
Since an administrative officer should bear the administrative
ponsibilities of a Chief of Station, his grade should be commensurate
these responsibilities. His grade should bp high enough se that
speak on equal or almost equal terms with other section chiefs
o also report directly to the Chief of Station,
c. &e ? sibilibios of an Ldminietrative Officer. Prhaerily,
an adminietr4 on. He should
be responsible for all of finance, personnel, logistics, general services
and other related fuxtions. In addition, de n the circum-
stances, he may be ealled upon to supervise the tivites and
to adrinistratively supervise KUCLUB personnel. Ie may also be
responsible for all of the RI functions of the Station. Whatever his
total responsibilities may he, they should be clearly stated in a letter
of instruction given to him prior to his departure for a Station in
the eerie menner that a Chief of Station or any other senior officer is
provided with written guidance on where his responsibilities begin and
end.
The question of whether or not an administrative officer or
my of his staff should have direct contact with outside staff agents
or contract agents depends upon the circumstances of each station. It
is largely-governed by the ability of the case officers to provide their
outside contacts with sufficient and exact data on the problems that
e roblese include
other prvh
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of Tour. The policy of the A inistrative Career
of administrative officers to two years is com-
nce it males it possible for a greater nuMber of
ers to acquire field experience in a relatively
e von to the fact that an admini-
t is hoped that the
thereon wili be of some interest to ffsadcparters and pe
gemeral meeting of field administrati ev officers if sue
is holdin the future.
s a
/2 Itbruarg 1958
Distribu. z
3 Addressee
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