OVERSEAS TOURS OF DUTY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A001200060088-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: August 10, 2001
• Sequence Number: 88
• Publication Date: April 9, 1954
• Content Type: REGULATION

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RE MATTON PERSOINL
DRAFT 9 April 1954
CONTMM
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1. GENERAL
This Regulation prescribes Agency policy, responsibilities and procedures
for determining the duration of overseas tours of duty of staff employees
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and staff agents. None of the provisions of this Regulation eliminate the
necessity for compliance with the requirements of Regulatio
concerning
` 'leave of absence following the completion of an overseas assignment.
2. DEFI TIONS
a* "Continuous service abroad" shall be construed in accordance with the
provisions of-
b. "Chiefs of Major Components" refers to the Deputy Directors (Plans),
(Intelligence)., and (Administration); the Director of Training; the
Assistant Director for Communications; and the Assistant Director for
Personnel.
c. As used herein, "heads of operating offices" refers to the Director of
Training; the Assistant Director for Commudcations; the Assistant
Director for Personnel; the Chiefs of Senior Staffs and Area Divisions
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RDULATIC11 ' Pi ONML
under the jurisdiction of the Deputy Director (Plans); the Assistant
Directors under th+e jurisdiction of the deputy Director (Intelligence)-;
and to chiefs of administrative offices under the jurisdiction of the
Deputy Director (Administration).
3. POLICY
The exact length of the overseas tour of duty of any staff enWlayee and
staff agent accepting overseas assignment will be prescribed in advance of
his departures in accordanco with the provisions of this Regulation, and
will be agreed to in writing by the Agency and the individvBl concerned* The
i ftddml will acknowledge in the written agreement his obligation to remain
overseas for the prescribed tour of duty in order to receive travel and
transportation to and from his overseas post of duty at Government expense,
4. RE5PC*ISIBILITI
a. The determination of personnel requirements for overseas activities is
primarily the responsibility of the Chios of major components. Each
has general responsibility within his component for dneu;ring ccrpLience
with the policy and provisions of this Regulation.
b. The Liaison Control Branch,, FI Staff, 17D/P, is responsible
for informing the officials designated in paragraphs 2b and c above
concerning the specific overseas tour requirements of official cover
organizations. The Cover Branch, FI Staff, LID/P, is
responsible for informing such officials about the specific overseas
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REGULATION PAN[,
tour requirements of unofficial cover organisations. These
Branches are also responsible for reviewing changes in individual
overseas tours of duty to ensure that they are consistent with
cover requirements,
c. The-Assistant Director for Personnel is responsible fort
(1) executing and retaining an official memorandum of agreement
between the Agency and each employee accepting an overseas
assignment,
(2) determining in cases of an alleged violation of an overseas
agreement whether or not the circumstances were beyond the
individual a s control and whether he will be reqLdred to rein-
burst the united States for travel and transportation provided
at Government expense..
5. L GTH C OCAS TOUR OF DUTY
A* Q NZ AL R .UIRI TS
(1) The duration of the tour of duty of an individual will be comr-
patible in all cases with the requirements of his cover.
(2) A minim= overseas tour of duty of one year will be required
in all cases.
b. STANDARD L GTi OF O' SEAS TOUR
The minimum period of his overseas tour of duty will normally coincide
with the period of the cover organisation; otherwise, the minim=
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tour will normally consist of two years' continuous service from the
date of his arrival at his overseas post of duty.
c. EXCEPTIONS TO STAND&RD OVERSEAS TOUR OF-DUTY
(1) Administrative exceptions to a standard tour of duty may be
made under the following circumstances:
(a) When operational requirements ate it essential its indivi-
dual cases that:
(1) a person's overseas tour of duty be prescribed for a
period of different duration than either that of the
cover organization or two years' continuous service
from the date of arrival overseas;
(2) an individual.ts overseas tours as originally prescri:bed#
be extended for a stipulated period. If an employee's
overseas tour is extended'for operational reasons,
such as meeting a peak-lad requirements completing
a short-run activity or training and sending a replace-
ment for the eaployees, the individual's tour of duty
will not be extended in excess of 90 days from the
date of the expiration of his overseas tour;
(b) When Agency interests require that a particular employee
be assigned a subsequent tour of duty overseas at the same
post or within the same geographical area immdiately
upon the conclusion of leave of absence following completion
of overseas assignment and without an intervening head-
quarters assign ent;
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(c) When Agency interests require that an individual be trans-
ferred,,without an intervening headquarters tour, from one
overseas post involving unhealthful duty, ' hazardous duty
or hazardous eosure to another such post of duty;
(d) When the interests of the Agency require that a uniform
tour of duty prevail in a given area or for a particular
activity in which personnel of more than one Major Component
are assigned with different overseas tours of duty.
(2) Individual exceptions to an initial stanrd tour of duty, as
provided in paragtaph 5c(l) above, may be fi'nt lly
approved in advance of the overseas assignment by the Chief of
the l i j or Component to which the individual is officially
assigned. This authority will, not be delegated. When the
individual is attached to one Mj or OmVonent and has a Career
Designation to a career component in another Major Component,
the Chi of the two Major Components will jointly agree to
any authorization of an individual's overseas tour of duty which
is an exception to the normal tour of duty. If theMiefs of
the two Major Components do not agree, the issue will be finally
determined by the Deputy Director of Central Intelligence.
(3) The approval of an individual's su cu ent overseas tour of duty
or the approval of a subsequent chi in the duration of his
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(4)
current tour of duty, as provider in paragraph 5c(l)
above, may be exercised by the head of the operating office to
which the individual is officially assigned. This authority
will not be delegated to a subordinate officer. If the operat-
ing office to which the individual is officially assigned is
different from the component responsible for his career planningp
as evidenced by his Career Designation, such a determination
will be made after securing, through appropriate channels, the
concurrence of the head of the employee's career component. If
thee head of the employee's career component does not concur,
the proposal., will, be reviewed and decided by the Chief or Chiefs
of the Major Component or Components concerned. If in the latter
case the(hiefs of the Majo~ Components concerned do not resolve
the issue, it will be referred to the Deputy Director of Central
Intelligence for final determination.
A recommendation for a uniform tour of duty for a given area or
activity, as provided in section 5c(l) above, may be
made by the CIA4 of a major C opponent. The proposal will be
transmitted by m emorandim- to the Assistant Director for Personnel,
who will coordinate the recoendation with the Chief of each
Major Component concerned. In the event that the Assistant
Director for Personnel or the Chief of another Major Component
concerned does not concur in the recommendation, the Assistant
Director for Personnel will refer the issue to the Deputy
Director of Central Intelligence for final determination.
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REGULATION , PERSONNEL
d. REDUCTION OR TERMINATION OF PRESCRIBED TOMS OF DUTY
(1) Once the minimum tour of duty is established, the prescribed
period shall not be reduced or terminated except When:
(a) The individual's service is to be terminated for cause in
the best Interest of the Agency.
(b) The services of an individual in an assignment in the United
States are determined to be of greater value to the Agency
than his overseas assignt.
(c) The services of an individual in his overseas assignment
are no longer required, and no other appropriate assignment
is available in the geographic area.
(d) The individual is to be returned for circumstances of
extreme personal hardship which are considered by the Agency
to be beyond the individual's control.
(2) Except in cases of extreme personal hardship, a decision to reduce
or terminate an individual's overseas tour of duty prior to the
expiration of his minimum period of service may be made by the
head of the operating office concerned pursuant to the procedures
stated in paragraph 5c(3) above.
(3) The Assistant Director for Personnel may reduce or terminate an
eoaployee' a overseas tour. of duty for reason of extreme personal
hardship, upon recommendation of the head of the operating office,
and after coordination, when appropriate, with the Medical or
Security Offices. (See paragraph 7a.)
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R ULATION P' Tt L
b? TRA L AM TRANSPORTATI
a. An individual. will be required to rein at his overseas peat for
the ccopletion of his prescribed tour of duty unless he is sooner
transferred, reasei.edeor separated for the convenience of the
Agency or for reasons beyond his control which are acceptable to
the Agency. If the individual resi@ or abandons his overseas
position for his awn, convenience prior to the completion of the
specified minimm toter of duty from the date of arrival at his
overseas post of duty, except for circumstances which are acceptable
to the Ajen ey or are recognised by it to be beyond-his trol, he
will forfeit his right to the psjm3nt at Gov. nt expense, of return
,himeelf and
travel and transpor4ation costs of/hie imediate family and household
and personal, effects to the United States.
b. If an individual. resigns or abandons his overseas position for his
own convenience prior to the completion of twelve me nths # service
from the date of arrival at his overseas post of duty, except for
circumstances acceptable to the Agency or recognized by it to be
beyond his control, all travel and transportation expenses incurred
by the Government in transfering an individual and his family and
effects to the overseas post of duty become a debt due the Govern-
ment. The individual will be required to reimburse the Agency for
all such expenses, and return travel to the United States will be
at the expense of the individual.
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REGUL1TION
PERSORU i
7. PROOMIJM
a. Standard Form 52, Request for Personnel Action, will be initiated
in order to effect an employee's overseas assignment, and the period
of the overseas tour of duty will be stated in the Remarks sectiono
b. Each Agency official authorized to prescribe an employee's tour of
duty will ensure that the proposed tour of duty is coordinated with
the Liaison Control Branch or Cover Branch, Fl SStaff, I]+/P
as appropriate, before the Request for Personnel Action is forwarded
to the Office of Personnel.
c. The Office.of Personnel will execute a memorandum of agreement
between the Ag.ndy and each employee accepting overseas assignment
whi nh will specify the exact period of his tour of duty and will
contain his rights and obligations in connection therewith, including
the authorisation of travel and transportation at Govern ent expense.
Agency officials authorized by this Regulation to prescribe the
length of overseas tours-of duty will ensure that the office of
Personnel is provided the information necessary to effect such
agreetso
d. Whenne3ver a change in the duration of an individu les tour, as initially
prescribed, is necessary for reasons other than extreme personal hard-
ship,, the head of the operating office concerned will ensure that the
change has been coordinated with the Liaison Control Branch or Cover
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Staff
Branch, FI/, as appropriate, and that both the Assistant Director
for Personnel and the individual concerned are informed through
appropriate camels of the change and the reasons therefor.
e. For reasons of extreme personal hardships an individual may submit
throe channels an original and two copies. of a mesaorandum re-
questing termination of his overseas tour of duty or an exception
to subsequent changes in his prescribed tour which extend the
duration of his overseas assignment. This request will be thoroughly
documented and will contain the recssndations of the Chief of
herei ft tae ers c-r R rr s~er~ts 3ve, a ief ,lion,
Station concerned ixa Chief o emis or ca sr p
officer subordinate directly to headquarters). The memorandum will
be forwarded, through the head of the operating office concerned,, to
the Assistant Director for Personnel in accordance with the provisions
of paragraph 3d above,
f. When a question arises as to whether or not the failure of an employee
to most prescribed periods of overseas. services, upon which the pay'
maant of travel and transportation to and from an overseas post of
duty are predicated, was beyond his control,, the issue will be finally
decided by the Assistant Director for Personnel in the following
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