PREPARATION AND DISTRIBUTION OF AGENCY SHIPPING DOCUMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04360A000100020085-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 85
• Publication Date: April 11, 1956
• Content Type: REGULATION

no" Mjrk;M 6110 MIA i
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EIL1flTA SHEET
to
LI 45-450-2
dated 11 April 1956
References to paragraph 5.a.(5) in paragraph 6.a.
(page 2) and 60b0 (page 3) should be changed to refer to
paragraph 50e0
Document No.
No Change In YRis.
Declasst ,
Class. Changes `vi IS $ Q
Auth.: HR 70.2
__ (._C77 _
Date: A-11-46-C;47
S E-C-E-T
IX
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INSTRUCTION NO
LI 45-450-2
LI 45-450-2
LOGISTICS
31 April 1956
SUBJECT Preparation and Distribution of Agency Shipping Documents
RESCISSION: LI 45-450-1, dated 11 October 1954
Page
General . . . . . . . . 1
Responsibility . . . . . . 1
2
2
2&3
Instructions for
Preparation . . . . . .
Distribution . . . . . .
Method of Distribution . .
Preparations Distribution &
Utilization of Form No. 49 3
Page
Notification of Consignee --
Overseas Shipments . . . .
3&4
Closing of File (Head-
quarters-Overseas Cargo
Shipments) a . . . . . .
4
Closing of File (Head-
quarters-Domestic Overt
and Covert Cargo Ship?
ments) . . . . . . . . . .
v&5
1. GENERAL
The purpose of this Instruction is to outline the procedures for the
preparation and distribution of Agency Shipping Documents (Form No. 291)
by the appropriate elements of the Office of Logistics.
2. RESPONSIBILITY
a. The Depot from which the materiel is initially shipped is responsi-
ble for the preparation of the Shipping Document master.
b. The distribution of the Shipping Document will be accomplished in
accordance with instructions contained in paragraphs 5 and 6 below.
3. CLASSIFICATION
The Shipping Document as prepared and distributed by the action Depot
will be unclassified, In this connections consignee names and addresses
(including shipping indicators), consignor names and addresses, sterility
code indicators, e.g. "SC-211, etc., and that portion of stock numbers
indicating materiel groups, i.e. prefix 1 through prefix 7,will be
omitted in preparation. In the event other circumstances warrant classi-
fication of the document,, the operating element administering the requi-
sitioning activity will so indicate that requirement in the "Remarks"
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INSTRUCTION NO.
LI 45-450-2
LI 45-450-2
LOGISTICS
1 :.pril 1956
block of the requisition (Form No. 88). In those instances where an
ICC classification is required for any item to be shipped, the ap-
propriate classification will be so indicated immediately under the
stock number of the item. On such documents the highest ICC classi-
fication will prevail for all items listed thereon,
4. INSTRUCTIONS FOR PREPARATION
(See Attachments A and B).
5. DISTRIBUTION
Shipping Documents will be prepared by action depots for all domestic
and overseas shipment, both covert and overt:
a. Two (2) sterile copies will be included in the No. 1 case of all
cargo shipments by the applicable action depots.
b. Ten (10) copies for the operating element administering the requi-
sitioning activity. (Redistribution by Depot Stock Control Section
to appropriate field stations and area division as applicable.)
c. Four (4) copies for Depot Stock Control Section, Supply Operations
Branch, Supply Division (includes one copy for redistribution to
Special Accounts Unit).
d, One (1) copy for Cargo Branch, Transportation Division.
e, Three (3) copies for ZI depot through which the cargo is to be
shipped.
f. One (1) file copy for the action depot.
6. METHOD OF DISTRIBUTION
25X1A a.
All copies will be marked with the proper receiving office as indi-
cated in paragraph 5 above. Copies marked for the operating element
administering the requisitioning activity, technical office, and
Supply Division will be . forwarded via courier to Depot Stock Control
Section, Supply Operations Branch, Supply Division for redistri-
bution as required. The copy marked for the Transportation Division
will be delivered directly to that office via courier. In the event
shipment is effected by Agency truck, the copies referred to in para-
graph 5.~4 will be hand-carried by the truck driver; otherwise,
such copies will be forwarded to Depot Stock Control Section, Supply
2
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I
LI 45-450-2
INSTRUCTION NO. LOGS TICS
LI 45-450-2 11 April 1956
Operations Branch, Supply Division, for appropriate transmittal.
All copies will be marked with the proper receiving office as indi-
cated in paragraph 5 above. Copies marked for the operating element
administering the requisitioning activity, technical office, Supply
Division, and Transportation Division, will be forwarded via pre-
scribed channels to Storage Operations Branch, Supply Division, for
further transmittal to Depot Stock Control Section, for redistri-
bution as required. In the event a shipment is effected by Agency
truck, the copies referred to in paragraph 5) will be hand-
carried by the truck driver; otherwise, such copies will be forwarded
to the Storage Operations Branch, Supply Division, for transmittal to
Depot Stock Control Section, Supply Operations Branch, Supply
Division, as appropriate.
?
All copies, except the depot copies, will be forwarded via pre-
scribed channels to the Storage Operations Branch, Supply Division,
for further transmittal to Depot Stock Control Section, Supply
Operations Branch, Supply Division, for appropriate redistribution.
7. PREPARATION, DISTRIBUTION, AND UTILIZATION OF FORM NO. 49
a. Four (4) copies of Form No. 49 (Attachment C) prepared by the Cargo
Branch, Transportation Division, will be forwarded to the action
depot at the time request for shipment is made.
b. Upon receipt thereof, the action depot will annotate two (2) copies
of Form No. 49 with the date shipped and forward same to the Depot
Stock Control Section, Supply Operations Branch, Supply Division.
This procedure will apply for all cargo shipments, covert or overt,
domestic or overseas.
8. NOTIFICATION OF CONSIGNE. - OVERSEAS SHIPMENTS
The Transportation Division will prepare a cable or dispatch to notify
overseas consignee of shipments from the final ZI shipping point. The
notification will contain the following data as it pertains to the ship-
ment:
a. Requisition number and cable reference number (if applicable).
b. Cargo number.
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LI 45-450-2
INSTRUCTION NO. LOGI.S TICS
LI 45-450-2 11 April 1956
c. Name of vessel, Bill of Lading, Port of Embarkation (POE), and
Port of Debarkation (POD), if applicable.
d. Flight number, Air Waybill, Aerial Port of Embarkation (APOE), and
Aerial Port of Debarkation (APOD), if applicable.
e. Estimated Time of Departure (ETD), or Actual Time of Departure
(ATD), from Surface of Aerial Port of Embarkation.
f. Estimated Time of Arrival (ETA).
g. Number of cases in shipment.
h. Total weight and cube of shipment.
i. Nomenclature and billing description of shipment (general terms).
j. Final consignee if transshipment is involved.
k. Consignee address including indicators.
9. CLOSING OF FILE (HEADQUARTERS-OVERSEAS CARGO SHIPMENTS)
a. The Transportation Division will furnish the Depot Stock Control
Section, Supply Operations Branch, Supply Division, with one (1)
copy of each cable or dispatch providing notice of shipment to
overseas consignees as indicated in paragra h 8 above. (To in-
clude copies of memorandums forwarded tc in lieu of cables or STATSPEC
dispatches.)
b. As each cable or dispatch is received by Depot Stock Control Section,
the date shipped and cable or dispatch number will be annotated on
one (1) copy of the applicable shipping document in the affected
voucher files as noted in following example:
"Date Shipped: 3-14-56
Cable or Dispatch No.: Out 12345"
10. CLOSING OF FILE (HEADQUARTERS-DOMESTIC OVERT AND COVERT CARGO
SHIPMENTS)
Form No. 49 received in two (2) copies from the action depot will be
utilized to close the file for all such shipments. Further redistribution
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INSTRUCTION NO.
LI 45-450-2
LI 45-450-2
,OGISTICS
11 April 1956
by Depot Stock Control Section will be made of one copy to interested
operating elements administering the needs of the requisitioning
activities.
Chief, Administrative Staff
3 Attachments:
A - Instructions for the Preparation
of the Shipping Document
B - Form No. 291, Shipping Document
C - Form No. 49, Instructions Concerning
25X1A9a Shipment(s) of Cargo(es)
?
OL/SD/SOB:-:mel
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