VITAL MATERIAL SCHEDULE OFFICE OF LOGISTICS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04360A000100020013-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 13
• Publication Date: October 22, 1956
• Content Type: LIST

Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
The attached rescinds and replaces Attachment, 1
dated 6 January 1956 to LI 40-6-4. There is no
change in the basic Instruction No. LI L+O-6-.
FOR THE DIRECTOR OF LOGISTICS:
25X1A9a
Chief, Aa n s ,ra taf f
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
VITAL MATERIAL SCHEDULE
Revised
Attachment 1
22 October 1956
to Li 4o-6-4
OFFICE OF LOGISTICS
Item
To Be
Staff
Deposited
or
Description of Material By
Direct Deposit
or..
Microfilm
Estimated
Frequency
of Deposit
Disposition
Instructions
ITO.
Div.
Dept. of Defense Basic D/L
D/L
Support Agreements and
operating Agreements
Direct
As completed
Destroy only
when instructed
2.
Admin. Staff Mission and functions Admire Staff
of all elements of OL
As written
or revised
Destroy when
superseded
3.
Admin. Staff Aliases and Pseudos/OL (FI/RI)
4.
Admin. Staff Approved T/O for OL Admin Staff
Machine
Tabulation
Monthly
(Subsequent
to current
month)
Automatic
replacement
Admin. Staff Position Inventory for Personnel office
Microfilm
Three months
6.
Admin. Staff Personnel Infor tion Personnel office
Cards
Machine Run
Three months
7.
Admin. Staff OL Annual Final Budget AS/B&F Branch
Estimates
Direct
Annual
Destroy when
instructed
8.
Admin. Staff OL Instructions and AS/R&S Branch
Procedures
Admin. Staff List of Couriers Auth. AS/MCB
for Top Secret
Direct
Direct
As Issued
As Revised
Semi-Annually
Destroy upon
notification
of rescission
Destroy when
superseded
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 2000/08/0 : CIA-RDP78-04360A000100020013-3
Staff
Item or
No. Div.
10. Admin Staff
3-1. Security
Staff
12. Security
Staff
VITAL MATERIAL SCHiJLE
OFFICE OF LOGISTICS
tion of Material
i
D
T Be
0
Deposited
By
Direct Deposit
or-,
Microfilm
Estimated
Frequency
of Deposit
p
escr
Any plans applicable to
Admin Staff
Direct
As Prepared
Emergency Relocation
Operations
List of post office Boxes
Security Staff
Microfilmed
Annually
used by OL components
(Project MT91)
List of Cleared Contractors
Security Staff
Microfilmed
Annually
& Personnel (Contractor and
Govt. Affiliates--Project
M-135)
Revised
Attachment 1
22 October 1956
to LI 1+0?6J
Disposition
Instructions
Destroy when
superseded
Destroy upon
receipt of new
microfilm
Destroy only
when instructed
13. Security Plant Protection Survey Security Staff Direct
Staff (by company name)-
1l. Planning Studies on major problems Planning Staff Direct copies
Staff or issues which require (microfilm if
considerable time to considered
accomplish the recommended more feasible)
action, or which require
coordinated joint action
with other Govt. agencies
15. Planning Major Base Status Report Planning Staff Direct
Staff
As Prepared Destroy only
upon instruction
As Prepared Destroy only
upon instruction
Semi-Annual Destroy upon receip
of new report
Approved For Release 2000/08/04: CIA-RDP78-04360A000100020013-3
 Approved For Release 2000/08/0#: CIA-RDP78-0436OA000100020013-3
Revised
Attachment 1
VITAL MATERIAL SCh EDULE 22 October 1956
to Li 1+Om6o1
OFFICE OF LOGISTICS
Staff
Item or
ado. Di
16. Planning
Staff
To Be
Direct Deposit
Estimated
Deposited
or
Frequency
Disposition
By
Microfilm
of Deposit
Instructions
planning Staff
Direct copies
As prepared
Destroy only
upon instruction
c. Base Distribution
concepts
d. Completed Determi-
nations of-Materiel
requirements
e. Factor tables,
weights, cubes and
similar planning data
17. Planning plans and rosters appli-
Staff cable to the emergency
relocation operations of
the office of Logistics
Description of Material
Materiel requirements
analysis and planning
data relating to:
a. T/OEA Concepts
b. Force Strength
Planning Staff Direct copies As prepared Destroy only
or modified upon instruction
Currently Destroy upon
as prepared notification
of completed
payment
l8. Procurement Contracts, Amendments, PD/A&C Staff Direct
Division Letters affecting Con-
tracts and other docu-
ments, such as Findings
and Determinations ,GSA
Form 1036, etc. (This
does not include speci-
fications when, for
security reasons, they
are not made a part of
OL files)
3
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release IA-RDP78-0436OA000100020013-3evised (I.
VITAL MATERIAL SCHEDULE
Staff
Item or
No. Div.
Attachment 1
22 October 1956
to Li 40-6-4
OFFICE OF LOGISTICS
To Be_ Direct Deposit Estimated
Deposited or Frequency
Description of Material By Microfilm of Deposit
Disposition
Instructions
Upon
Instruction
19. procurement Vendor Contract Cards
Division (Cross reference record
by contractor's name of
contracts awarded)
20. Procurement Ledger, Contracts and
Division other important papers
on Foreign Arms Procure-
ment Matters.
(Project m-44)
Posted by Repository to Card
Record from contracts
deposited
PD/O of Chief Microfilm
Ledger--
Copies
Contracts
21. Procurement GSA Procedural letters PD/SPS
Division relating to the establish-
ment and continuation of
the General Working Fund
for procurement of General
Services material and sup-
plies for special items,
Region 3
22. Procurement Purchase Documents PD/GPS
Division (other than contracts)
a. Purchase Orders
(Folder containing all
purchase orders for one
month)
b. Military Purchase PD/MPS
Orders (Letter orders)
(Folder containing all
Letter orders for one
month)
c. Blanket purchase orders PD/GPS
or Agreements
Quarterly Destroy only
as received when instructed
Microfilm, As received Destroy only
or copies when instructed
when possible
Direct Monthly Retain 3 months
(Monthly
Folder)
level
Retain 9 months
level
Direct As prepared Destroy upon
instruction
Approved For Release 2000//0? CIA-RDP78-0436OA000100020013-3
 Approved For Release 2QQQJQR1Cfi ? IA-RDP78-04360A000100020013-3 Revised
VITAL MATERIAL SCHEDULE
OFFICE CF LOGISTICS
Staff
To Be Direct Deposit
n o-ited or
ep
Item
or
Description of Material
By Microfilm
No. -
23.
Div
Procurement
Any written Division
PD/Off of
Division
operating procedures
or plans applicable to
relocation
enc
r
the Chief
24.
Procurement
y
eme
g
operations
Project Outline, Adminis-
PD/Special Projects Direct
Division
trative Plan, Protective
Documents & operating
25X1A2g
Procedure for Project
25.
Supply
Agency Catalog
SD/ICB Direct
26.
Division
Supply
Publications
Stock Accounting Change
SD/ICB Direct
Division
Letters
27. Supply Alphabetical Nomenclature
Division IBM Listing of Agency
material which is
catalogued
SD/ICB IBM Tabulation Annual Run Destroy each
w/Accumula- monthly supple-
tive Monthly went upon receipt
Supplements of new monthly
supplement.Destro;
all upon receipt
of new annual
run.
Attachment 1
22 October 1956
to LI 40-6-4
Estimated
Frequency
Disposition
of Deposit Instructions
Destroy only
upon instruction
As changes only upon
occur instruction
As published withdraw upon
receipt of
superseding
publications
As published Destroy upon
(Monthly) receipt of semi-
annual Stock
Status Nomen-
clature Cards
(Item 37)
5
Approved For Release 2000/08/04: CIA-RDP78-04360A000100020013-3
 Approved For Release 20 } WRDP78-04360A000100020013-3
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Revised
Attachment 1
22 October 1956
to LI 4006_4
To Be
Direct Deposit
Estimated
Staff
Deposited
or
Frequency
Disposition
Item
or
Div
Description of Material
By
Microfilm
of Deposit
Instructions
No.
28
ly
Su
Publications
SD/ICB
As published
i
Withdraw and
return upon
.
pp
Division
a. DSMA H 2-3, Federal
-
(approx.sem
annually)
receipt of
Supply Classifications
superseding
Alphabetic Index
publications
b. Cataloging Handbook
H 6-i, Federal Item
Identification Guides
c. Cataloging Handbook
H 2-1, Federal Supply
Classification -
Groups and Classes
29.
Supply
Deeds of Trust Registered
SD/SOB/VS
Microfilm
quarterly
Destroy only
upon instruction
Division
for Covert Vehicles
(Project M-136)
30.
Supply
Vehicle Record Cards
SD/SOB
Microfilm
6 Months
Destroy upon
receipt of new
Division
(Project M-190)_
microfilm
31.
Supply
Schedules of World-wide
SD/SOB/SMS
Copy
As prepared
Destroy when
superseded
Division
Cold War Requirements
and Assets
32.
Supply
In Transit Report
Machine Records
Machine
Monthly
Automatic
Replacement
Division
(NRD #31.1-)
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Revised
Attachment 1
22 October 1956
to LI 40-6-4
Staff
To Be
Direct Deposit
Estimated
Frequency
Disposition
Item
or
l
i
t
Deposited
By
or.
Microfilm
of Deposit
Instructions
N
No.
Div.
a
er
Description of Ma
33
_
Supply
Stock Status Records:
R
Semi-annual
Automatic Re-
.
Division
a. In Use Reports
Machine Record
un
Machine
Cards
placement
(MRD #315)
(approx. 36M
.card)
b. On Hand Reports
(MRD #3d+)
4
l
New Balance Forward Cards
be merged
T
3
+.
Supp
y
)
1
Machine Record
Machine Run
Monthly
o
Division
a. In Use (MRD #3
5
Cards
with Item #33
above as recd.
Semi-Monthly
b. On Hand (MRD #304)
35?
Supply
Board Wired for the above
Machine Record
Board
Current
To be held until
replaced
Division
(Items 33 and 34+)
36.
Supply
Activity Registers
Machine Records
IBM Listing
Each Cut-
Off Period
To be held until
the next semi-
Div/SOB
Stock on Hand
annual Stock
Stock in Use
Status Cards are
(MRD #301, 315)
run & then
destroyed
k Status
St
Machine Records
Machine Run
Semiannual
Automatic
t
37.
Supply
oc
Cards
Replacemen
Div/SOB
Nomenclature Cards
(approx lOOM
(MRD #399)
,cards)
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 2000/08/0(: CIA-RDP78-0436OA000100020013-3
VITAL MATERIAL SCHEDULE
Revised
Attachment 1
22 October 1956
to LI 4o-6m2
OFFICE OF LOGISTICS
Staff
To Be
Direct Deposit
Estimated
Item
or
Deposited
or.
Frequency
No.
Div.
Description of Material
By
Microfilm
of Deposit
38.
Supply
Machine Tabulation of
Machine Records
IBM Tabulation
Semi-monthly
Div/SOB
Due-In and Due-Out
Stock Reports
(Mm #306)
39.
Supply
Monthly IBM Tabulation
Machine Records
IBM Tabulation
Bi=Monthly
Div/SOB
Stock Status. Report by
Family Groups (ZI)
(MRD #34)
40.
Supply
Field Depot & Accountable
SD/SOB/SM
Direct
Semiannual
Division
Station Stock Status
_
Reports consisting of:
a. Consolidated IBM Listing
b. Individual Manual Report
c. Dollar Value Report
41.
Supply
Field Depot & Accountable
SD/SOB/SM
Direct
Semi-annual
Division
Station Property in Use
Reports consisting of:
a. Individual manual Report
b. Dollar Value Report
42.
Supply
Milter Package File (Con-
SD/ORB
Direct, as
As written
Div/ORB
taining Coding, Package
written (or
Sizes and Contents)
Microfilm)
Disposition
Instructions
Automatic
destruction of
report auth-
orized upon
receipt of new
report
Automatic
destruction
upon receipt
of new report
The 2 latest
reports to be
retained.
Destroy others.
Destroy only
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 2000/08/04 CIA-RDP78-04360A000100020013-3
Revised
Staff
Item or
No. Div.
430 supply
Div/ORB
4. Supply
Division
Attachment 1
VITAL MATERIAL SCHEDULE 22 October 1956
OFFICE OF LOGISTICS to Li W-6-4
To Be Direct Deposit Estimated
Deposited or., Frequency Disposition
Description of Material By Microfilm of Deposit Instructions
Carton Specifications SD/ORB Direct
(For Weapons and
Ammunition)
Gross & Net Sq.Ft. by SD/STB Direct
Location of Storage
Space in Installations
World-wide
As written Destroy only
when instructed
Semi-annual Return to be
brought up to
date
45. Supply Any written Division SDbO of the Direct
Division operating procedure or Chief
plans applicable to
emergency relocation
operations
46. Transporta- Description and TD/EB Microfilm
tion Div. Assignment of all
passenger carrying
vehicles and trucks
within the U.S. which
are charged to Acct.#100
including certificate of
title number (Project M-128)
47. Trans. Declarations of Trust TD/HB Microfilm
Division from individuals, having
Agency-owned vehicles
in their possession
(Project M-128)
As written Destroy only
upon instruction
6 months Automatic
intervals destruction of
microfilm
authorized
upon receipt
of new micro-
film.
6 months Automatic
intervals destruction
of microfilm
authorized upon
receipt of new
microfilm
9
Approved For Release 2000/08/04: CIA-RDP78-04360A000100020013-3
 Staff
Item or
No. Div.
48. Trans.
Division
49. Trans.
Division
50. Trans.
Division
51. Trans.
Division
Approved For Release 2000/08/04'CIA-RDP78-04360A000100020013-3
VITAL MATERIAL SCHEDULE
.OFFICE. OF LOGISTICS.
Description of Material
Shipping Documentation
Nomenclatures for TSS
Special Items (to
satisfy ICC Regs)
Code To:
a. Covert Shipping
Address Listing
(for use in tele-
phoning)
b. List of Shipping
Channels by Station
Cover
Port Code Designators
Outside Contacts Listing:
a. Dept. of Defense
b. Dept. of State
c. Dept. of Coerce
d. Dept. of Treasury
e. GSA
f. Dir. of Traffic, D.C.
g. Commercial Airlines
h. Other Crcial Firms
Revised
Attachment 1
22 October 1956
to Li 40-6-4
To Be
Deposited
By
Direct Deposit
or.
Microfilm
Estimated
Frequency
of Deposit
Disposition
Instructions
TD/CB
Direct
As written
Destroy only
or revised
when instructed
TD/CB
Direct
Quarterly
Destroy when
superseded
TD/CB
As prepared
Destroy when
superseded
TD/CB
As prepared
Destroy when
superseded
TD/CB
As prepared
Destroy when
superseded
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3
 Approved For Release 200 DP78-04360A000100020013-3
VITAL MATERIAL SCBEDULE
OFFICE OF LOGISTICS
_
Revised (-
Attachment 1
22 October 1956
to Li )+o-6-4
Item
No.
Staff
or
Div.
Description of Material
To Be
Deposited
.. By
Direct Deposit
or.
Microfilm
Estimated
Frequency
of Deposit
Disposition
Instructions
52.
Trans.
Form Letters Used by TD
TD/CB
Direct (one
As prepared
Destroy when
Division
copy of each)
superseded
53.
Trans.
Publications
TD/CB
Direct
As published
Destroy when
Division
a. Campbell's Tariff
or revised
superseded
b. Comprehensive
Export Schedule
c. Air Shipping Digest
d. AF-TO-oo-85-13
e. Highway Mileage Guide
f. Shipping Digest
g. Official Railroad Guide
h. The Forwarder
i. Exporter-s Encyclopedia
j. Pacific Shipper
k. National Motor Freight Classification
1. Explosives or Other Dangerous Articles
in. Rules and Regulations for Military Explosives
54+. Trans. Tables of Vehicular TD/P&C
Division Allowances
(Project M-176)
Direct Initially Destroy when
microfilmed, superseded
subsequent
TVA's (After
1 Jan 1956)as
written
55. Trans. Any written Division TD/Off. of Direct
Division operating procedures Chief
or plans applicable to
emergency relocation
operations.
As written Destroy only
upon instruction
11
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 Item
No.
56.
57.
58.
59.
6O.
61.
Approved For ReleasD
8-04360A000100020013-3
OFFICE OF LOGISTICS
Staff
or
Div.
Description of Material
To Be
Deposited
By
Direct Deposit
or
Microfilm
Estimated
Frequency
of Deposit
RE&C Div
Deeds
Direct
Copy as
(Photostat)
completed
RE&C Div
Leases, Construction
Direct
Copy as
Contracts and Utility
(Carbon copy)
completed
Contracts
RE&CDiv
Use Permits
Direct
Copy as
(carbon copy
completed
or photostat)
RE&C Div
Deeds to Safehouses
RE&C/SHB
As prepared
(Sealed Envelope)
RE&C Div
Inventory List of Safe-
RE&C/SHB
Prepared
houses (Sealed Envelope)
Quarterly
RE&C Div
Agency Telephone
AS/R&S Br.
Quarterly
Directory
62. RE&C Div
Any written Division
operating procedures or
plans applicable to
emergency relocation
operations.
63. Printing Any written Division
Services operating procedures or
Division plans applicable to
emergency relocation
operations.
Revised
Attachme' i_
22 Octobe -1956.
to Li 4o-6-4
Disposition
Instructions
Destroy only
upon instruction
Destroy upon
notification of
completion
Destroy upon
notification of
completion
Destroy only
upon instruction
Return to OL as
replaced
Automatic de-
struction of
directory auth-
orized upon
receipt of new
directory.
Destroy only - .,
upon instruction
Destroy only
upon instruction
12
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020013-3