MINUTES OF STAFF MEETING ADMINISTRATIVE STAFF CHIEFS 7 DECEMBER 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03985A000400140032-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 16, 2000
• Sequence Number: 32
• Publication Date: January 1, 1953
• Content Type: MIN

.Approved for Release 2001/03/30 : 96-RDP78-03985A000401'84
R1? J 9V
Securit{fInformation V !il
MINiFI'FS OF STAFF MF1 TIW3
ADUINISTRATIVF STAFF CHIFFS
7 December 1953
DISTRIMITION
Aotia Deputy Director (Administration)
GeSc_jral Counsel
Director of Security
Auditor-in~Chjef
Personnel Director
CMmptrolIrr
thief, Lop'istics Office
Chief, Oemeral Srrvicea Office
Chief, Orpari,ation and Methods S rvice
Chief, Medical Stuff
Director of Training
Assistant Director for Communications
Chief of Administration, Dn/P
Special Assistant (Admiristrntion), nD/I
Chief, Project-Administrative Plannirp Staff
Special Assistant to the nn/A (2220 ' Street)
CRT-T
Security Cformation
Approved For Release 2001/03/30 : CIA-RDP78-03985A000400140032-4~
 Approved For Release 2001/03/30 : CIA-RDP78-03985A000400140032-4
SECRET
Security Information
I+ tNUTES OF STAFF MEETING
ADIINISTRATIVE STAFF CHIEFS
7 December 1953
25X1A9a 1. reviewed the status of the work of his staff.
July 195 a total of 48 administrative plans have been completed. The Staff
has from 40 to 50 plans pending for current projects. In addition, numerous
projects which have been functioning for relatively tang periods of time are
still operating without benefit of formal administrative plans. The size of
the Staff is too small for it to keep abreast of the ymrk load. In sow in-
stances case officers are able to prepare drafts of plans; such assistance from
case officers is mainly possible in connection with plans for the older projects
where the job involves primarily the confirmation of existing administrative
arrangements. Colonel White said he was fully in accord with the policy of the
Staff to give priority to new plans over those which pertain to the older, going
projects, but he considered it essential to work out some solution to take care.
of old projects and eliminate the backlog. If necessary, he said he would
approve the detail of personnel from other offices to aid the Staff overcome
its backlog. He requested that representatives of offices which participate
in drawing up a plan be authorized to commit their offices, and that only
offices having direct Interests should be asked to participate.
2. Colonel White discussed the policy announced by the Director for main-
taining staffs on duty during the Saturdays following Christmas and Few Year's
Day. As an intelligence agency, the CIA must continue to function and to respond
to any tasks it may be called upon to handle. The size of the staffs to be on
duty on these days may be reduced from the usual Saturday arrangement to what-
ever extent is still consistent with the principle stated above. In summary,
the personnel to be on duty on these days may be somewhat less than the normal
Saturday staff, but the coverage of functions should be substantially wider
than is provided by present Sunday duty plans.
3. Colonel White called attention to the need for Office Heads to be
available for call on Saturdays, or certainly to provide for such arrangements
as will ensure that necessary action can be taken by their offices, as require-
ments for such action may develop. A duty officer remains in the Office of the
DD/A on Sstur; days for as long as the DCI or DDCI are at their offices. Duty
officers of DD/A offices should clear with the Office of the DD/A before leav-
ing on Saturdays to make reasonably sure that they will not be called upon for
assistance after they have left.
4. Colonel White stated that the Director wants to call upon Agency offices
in accordance with a plan to set aside one afternoon each week for this purpose.
DD/A offices should be ready to receive the Director promptly after notification
CRET
Approved For Release 2 E O\Ob R98-03985A000400140032-4
 Approved For Release 2001/03/30 : CIA-RDP78-03985A000400140032-4
SECPJ T
Security Information
that they are on the schedule for such a visit. If it is felt that his visit
should be tined so that he can see a particular activity or operation, the
A-DD/A should be notified.
5. Colonel White and. Mr. Houston discussed budgetary developments. The
Bureau of the Budget is recommending a budget for CIA for FY55 which corresponds
to allotments made for FY5b.
_/ 6. Colonel White said that he hoped that all offices in the DD/A area
would cooperate with the Inspector general in the exercise of his functions.
The availability of the Inspector Genera). to hear the probleat of employees
does not in any way relieve individual supervisors of their normal responsibili-
ties for doing whatever is within their mews to eliminate factors causing em-
ployee dissatisfaction. Office heads were requested to take steps to correct those
supervisors who are inclined to refer their employees to the Inspector General
without themselves attempting to adjust their employees' problems. This is not
to be construed, however, as discouraging referrals to the Inspector General
where an employee specifically fishes to by-pass his supervisor.
7. The continuing need to improve the quality of regulatory material was
stressed by Colonel White. Specifically, offices originating regulations should
avoid the use of language which is understood only by the subject matter special-
ists. Since regulatory issuances exist to guide people who are not familiar
with the subjects covered, it is clear that it must be easily understood. Addi-
tionally, 'there is wide opportunity to do better editorial work on Agency regu-
lations.
8. Colonel White announced that the Motor Pool would be transferred from
the General Services Office to the Logistics Office, effective 14 December 1953.
On a gradual basis, cars now assigned to Individual Agency of 'ices will be trans-
ferred to the pool.
9. Colonel White expressed the hope that there would be applications from
within DD/1t offices of personnel for attendan ae at the Harvard Graduate School
of Business Administration course in Business Mianagement. The course is of three
months' duration,, beginning February 1954.
to. Recent difficulties encountered because of the failure to notify an
applicant that no appointment could be offered, despite the fact that no appro-
priate vacancies existed, weras discussed by Colonel White. The problems eriaing
in this case demonstrated the need for supervisors to refrain from making any
commitments with applicants concerning reporting for duty and related matters.
These subjects are to be handled exclusively by the Personnel Office.
11. Colonel White said that lair. Houston would be Acting Deputy Director
(Administration) during his absence from 14 December 1953 through 2 January 195.
SE
Security
Approved For Release 2001/03/30 : CIA-RDP78-03985A000400140032-4