MEMORANDUM FOR THE HONORABLE CHESTER BOWLES FROM ALLEN W. DULLES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000800050105-5
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 17
• Document Creation Date: December 15, 2016
• Document Release Date: July 10, 2003
• Sequence Number: 105
• Publication Date: June 15, 1961
• Content Type: MF

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ANDUM ft'
c
The Honorable 1/443.644 r 1,iewles
}:"ntilr iecretary of tat
The Honor bie swe L. 011patrie
Deputy :-..;ecratary ol
The lionorable Mcre unAty
A..,,sists.at to the iretQent
The 14 nor oieIrner b. aats
eputy Liirectur, LtAke."... t the ButtgA?
The IL,nor .itclwaro 4.1, MT row
.irector. (;n tatc. irform*tio gency
Aa rece,it meeting Ql our ihuraday lurkcixeln a p:opotted ieLL
from the i-reeident to certain e.cabassadors abrc.iad was circulated and
aubsequently under date a May 1461, was dispatchnd. Lnder date
of May 47 the i-'rezident requested the heads of executive department
and agencies to instruct their representatives in the field in accordance
with the President's letter of May 49 to the chiefs of diplomatic missions.
At the time of our consideration of this letter, 1. mentioned that
there were certain intelligence operations which were regulated by
National Security Council Directives. I &leo pointed out that when,
under date of November 8, 19(i0, l'resideat Eisenhower had te011ed en
Executive Order covering the role of our U. 5. Diplomatic 1-issions
Abroad and the coordinating role of the Chief* of Mission, he had also
issued a special confidential memorandum to the Secretary of otate.
Defense, and the Director of Centra,I Intelligence, pointing out that the
Executive order was not intended -t-) supersede existing arrangements
with respect to foreign intelligence activities, which are governed by
National Security Council intelligence directives and other pertinent
directives, regulations. and procedures.
NSC review(s) completed.
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In discussing the advance draft ef whet became the President's
letter of May 29. 1961. I pointed out that there should, in due course,
be follow-up instructions dealing with the question of coordination. of
intelligence activities.
I append herewith for your convenience copies of the President' $
letters of May Z7 and May 29. 1961; a proposed follow-up Presidential
Memorandum to accomplish the objectives I have mentioned, and a
copy of the somewhat corresponding actions which were taken by the
President, dated November S. 1960.
I should like to discuss these papers at our next Thursday luncheon.
LZ_XN DU LES
?tractor
Enclosures
0/DCl/AWD:ji
Distribution:
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1 - DDCI
1 - DD/ P
1 - COPS via C/ FI
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THE WHITE HOUSE
WAS
May 27, 1961
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
There is attached a copy of a letter which I have sent to
each American Ambassador abroad. The fourth and fifth para-
graphs on page three were omitted from the letter sent to coun-
tries where we do not have military forces.
On page three of this letter I state:
"I have informed all heads of departments and
agencies of the Government of the responsibilities
of the chiefs of American Diplomatic Missions for
our combined operations abroad, and I have asked
them to instruct their representatives in the field
accordingly."
I shall appreciate your instructing representatives you may
have in the field in accordance with the attached letter.
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0
May Z9, 1961
Dear Mr. Ambassador:
Please accept my best wishes for the successful accom-
plishment of your mission. As the personal representative of
the President of the United States in you are
part of a memorable tradition which began with Benjamin
Franklin and Thomas Jefferson, and which has included many
of our most distinguished citizens.
We are living in a critical moment in history. Powerful
destructive forces are challenging the universal values which,
for centuries, have inspired men of good will in all parts of
the world.
If we are to make progress toward a prosperous community
of nations in a world of peace, the United States must exercise
the most affirmative and responsible leadership. Beyond our
shores, this leadership, in large measure, must be provided by
our ambassadors and their staffs.
I have asked you to represent our Government in
because I am confident that you have the ability, dedication, and
experience. The purpose of this letter is to define guidelines
which I hope may be helpful to you.
The practice of modern diplomacy requires a close under-
standing not only of governments but also of people, their cul-
tures and institutions. Therefore, I hope that you will plan your
work so that you may have the time to travel extensively out-
side the nation's capital. Only in this way can you develop the
close, personal associations that go beyond official diplomatic
circles and maintain a sympathetic and accurate understanding
of all segments of the country.
Moreover,
The Honorable
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Moreover, the improved understanding which is so essential to
a more peaceful and rational world is a two-way street. It is our
task not only to understand what motivates others, but to give them
a better understanding of what motivates us.
Many persons in who have never visited the United
States, receive their principal impressions of our nation through
their contact with Americans who come to their country either as
private citizens or as government employees.
Therefore, the manner in which you and your staff personally
conduct yourselves is of the utmost importance. This applies to
the way in which you carry out your official duties and to the at-
titudes you and they bring to day-to-day contacts and associations.
It is an essential part of your task to create a climate of digni-
fied, dedicated understanding, cooperation, and service in and around
the Embassy.
In regard to your personal authority and responsibility, I shall
count on you to oversee and coordinate all the activities of the
United States Government in
You are in charge of the entire United States Diplomatic Mission,
and I shall expect you to supervise all of its operations. The Mission
includes not only the personnel of the Department of State and the
Foreign Service, but also the representatives of all other United
States agencies which have programs or activities in
I shall give you full support and backing inc arryirg out your assign-
ment,
Needless to say, the representatives of other agencies are \
expected to communicate directly with their offices here in
Washington, and in the event of a decision by yc. in which they
do not concur, they may ask to have the decision reviewed by a./
higher authority in Washington.
11),),weVer
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However, it is their responsibility to keep you fully informed
of their views and activities and to abide by your decisions unless
in some particular instance you and they are notified to the con-
trary.
If in your judgment individual members of the Mission are not
functioning effectively, you should take whatever action you feel
may be required, reporting the circumstances, of course, to the
Department of State.
In case the departure from of any individual
member of the Mission is indicated in your judgment, I shall ex-
pect you to make the decision and see that it is carried into effect.
Such instances I am confident will be rare.
Now one word about your relations to the military. As you
know, the United States Diplomatic Mission includes Service
Attaches, Military Assistance Advisory Groups and other Mili-
tary components attached to the Mission. It does not, however,
include United States military forces operating in the field where
such forces are under the command of a United States area
military commander. The line of authority to these forces runs
from me, to the Secretary of Defense, to the joint Chiefs of Staff
in Washington and to the area commander in the, field.
Although this means that the chief of the American Diplomatic
Mission is not in the line of military command, nevertheless, as
Chief of Mission, you should work closely with the appropriate
area military commander to assure the full exchange of infor-
mation. If it is your opinion that activities by the United States
military forces may adversely affect our over-all relations with
the people of government of you should promptly
discuss the matter with the military commander and, if neces-
sary, request a decision by higher authority.
I have informed all heads of departments and agencies of the
Government of the responsibilities of the chiefs of American
Diplomatic Missions for our combined operations abroad, and I
have asked them to instruct their representatives .Irt the field ac-
cordingly.
As you know,
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As you know, your own lines of communication as Chief
of Mission run through the Department of State.
Let me close with an expression of confidence in you per-
sonally and the earnest hope that your efforts may help
strengthen our relations with both the Government and the
people of . I am sure that you will make a major
contribution to the cause of world peace and understanding.
Good luck and my warmest regards,
Sincerely,
(Signed)
John F. Kennedy
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tit.A:FT
EMO ryum FOR: The Secretary of State
The Secretary of Defense
The Director, Central Intelligence Agency
27 May, I requested the heads of executive departments and agencie. to
instruct their representatives in the field in accordance with my letter of ,9 May
to Our
In
etion, your attention Ls dire ted to Section 231 of Executive Order
10893, dated S November 1960. dealing with the Mutual Security Act of 1954.
follow.:
.'SectiStat,.on Di ?magic Missions.
The several Chief. of tb. Uxited Stat.. Diplomatic Missions in foreign countries,
as the representatives of the Preaident and acting on his behalf, 11 have and
extinct. to the extent prmitted by law and in accordance with such instructions
the
Went may from time to time promulgate, affirmative responsibility for
ition and supervision over the carrying out by agencies of their functions
ictivi countries. "
y letter of y. and your instructions to the field are not
existing arrangements with respect to foreign intelligence
governed by National Security Council intelligence directives
intended to it
activities, which
their pertinent directives. regulations, and procedures.
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COPY 0,o-*_....itter 8. 1960
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TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES:
todayI have signed an Executive order which is designed to
carry out the provisions of the Mutual Security Act of 1954. as amended,
and to provide for the administration of United States activities in
foreign countries. I wish to direct particular attention to Part II
of the order. The coordination and supervision of these activities
I. a most vital aspect of the conduct of our foreign affairs.
It is my desire that all appropriate steps be taken to assure
that the Chief of the United States Diplomatic Mission is effective
In discharging his role as the representative of the President.
Therefore. I am instructing that, to the extent permitted by law
and within the framework of established policies and programs of the
United States. the Chief of Mission shall have and exorcise affirmative
responsibility for the coordination and supervision of all United States
activities in the country to which he is accredited. It is expected
that particular emphasis will be given to the following in the exercise
of this authority: (1) the Chief of Mission will take affirmative
responsibility for the development. coordination, and administration
of diplomatic, informational, educational, and trade activities and
programs; 41C031012lies technical and financial assistance; military
assistance; and the disposal of surplus agricultural commodities abroad.
(2) the Chief of Misbion will assure compliance with standards estab-
lished by higher authority, and will recommend appropriate changes in
such standards end suggest desirable new standards, governbig the
personal conduct and the level of services and privileges accorded
all United States civilian and military personnel stationed in the
foreign country and report to the President upon adherence to such
standards. and (3) the chief of Mission will establish procedures so
that he is kept informed of United States activities in the country.
He will report promptly to the President as to any matter which he
considers to need correction and with respect to which he is not
empowered to effect correction.
In order that there be full understanding of the above, it is
my desire that the Chief of Mission be made fully avrare of his
responsibilities and authority with respect to United States activ-
ities, in the country to which he is assigned, under todar? order
and this memorandum. Not only should instructions be issued to the
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United States Missions; provision should also be made for complete
instruction in these matters before a new Chief of Misfit= assumes
his duties at his post. It is the responsibility of each agency
concerned to participate in the indoctrination of each Chief of
Mission and take steps within the agency to instruct its personnel
as to the authority of the Chief of Mission and as to the necessity
of keeping him fully informed concerning current and prospective
program and administrative activities.
Steps should also be taken to provide the Chief of Mission with
eceseary staff assistance so he can fully carry out the assigned
The Director of the Bureau of the Budget is requested (1) to
lead, in consultation with the Department of State and other
ed agencies, in developing the moat appropriate method of
providing the required staff facilities at the country level, and of
establishing such arrangements In Washington. as may be necessary to
enable each Chief of Mission to carry out effectively his responsi-
bilities as the representative of the President. and (Z) to present
to the President appropriate recommendations with respect to such
facilities and arrangements.
The following prior Presidential documents (related to the subject
of this memorandum or of today's Executive order), to the extent not
previously rendered obsolete or otherwise inapplicable, are hereby
superseded:
I. The June 1, 1953. memorandum regarding the reorganisation
of the Executive Branch for the conduct of foreign affairs.
The memorandum of three heads of departments and the Director
for Mutual Security concerning the reorganization of the
Special Representative in Europe, which was approved June 16
1953.
The November 6 1954, letter concerning Executive Order
No: 10575, etc.
4. The AprU 15. 1955. letter to the Secretary of State
concerning the establishment of the International
Cooperation Administration, etc.
5. The July 24, 1956, memorandum concerning administration of
overseas functions.
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The November 19, 1959, memorandum concerning reports
required by sections 111(a) and 111(b) of the Mutual
Security Appropriation Act, 1960.
andura shall be published in the Federal Register.
t Eis *r
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'11-11; V HITE HOUSE
. ash ington
MEMORANDUM FOR
THE SECRETARY OF STATE
THE SECRETARY OF DEEENSE
THE DIRECTOR, CENTRAL
INTELLIGENCE AGENCY
1960
Section -01 of Executive Order No. 1ut393, dated November klt6),
dealing with the Mutual Security Act of 1954, as amended.
reads as follows:
action ZOI. i unctions of ,...".hi.efs of United States
Diplomatic Missions. The several Chief s of the United States
Diplomatic Missions in foreign countries, as the representatives
of the President and acting on his behalf. shall have and
exercise, to the extent permitted by law and in accordance with
such instructions as the President may from time to time pro-
mulgate. affirmative responsibility for the coordination and
supervision over the carrying out by agencies of their functions
in the respective countries. "
This Section is not intended to supersede existing arrangements
with respect to foreign intelligence activities, which are gov-
erned by National Security Council intelligence directives and
other pertinent directives, regulations, and procedures.
cc: Bureau of the Budget
National Security Council
jai:2;N T
Dwhtht Eisenhower
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:I_ June ]()61
EXTRACTS FROM NATIONAL SECURITY COUNCIL INTELLIGENCE DIRECTIVES
RELATING TO COORDINATION OF FOREIGN INTELLIGENCE ACTIVITIES OVERSEAS
Over-all Coordination
"The Director of Central Intelligence shall coordinate the foreign
intelligence activities of the United States in accordance with existing
law and applicable National Security Council directives. ..."
(Para. 1, NSCID 1)
"a. To maintain the relationship necessary for a fully coordinated
intelligence community, and to provide for a more effective integration
of and guidance to the national intelligence effort, a United States
Intelligence Board (USIB) is hereby established under the directives
of the National Security Council and under the chaLrmanship of the
Director of Central Intelligence. The Board shall advise and assist
the Director of Central Intelligence as he may require in the discharge
of his statutory responsibilities and pursuant to paragraph 1 above. ..."
(Para. 2, NSCID 1)
Overt Collection Activities
"5. The senior U. S. representative Ln each nation or foreign
jurisdiction where the United States maintains official representation
shall coordinate in his area the collection activities not covered by
other National Security Council Directives. ... (NSCID 2)
Clandestine Activities
"2. To ensure centralized direction through prior, comprehensive
and continuing coordination of all clandestine activities authorized
herein, the Director of Central Intelligence shall:
a. Establish, in consultation with the U. S. Intelligence
Board, the procedures necessary to achieve such direction and
coordination.
b. Coordinate all clandestine activities authorized herein
and conducted outside the U. S. and its possessions, including
liaison which concerns clandestine activities or which involves
foreign clandestine services, except when the provisions of
paragraph 8 apply; also coordinate clandestine activities with
overt collection abroad. ..." (NSCID 9)
;IF
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b. in a roreign area, except where paragraph 40 applies, the
Director of Central Intelligence shall, after consultation with the
Secretary of State, ensure that the senior U. S. representative, or
his designated representative, is appropriately advised of U. S.
espionage and clandestine counterintelligence activities conducted
in or from the area." (NSCID 5)
"8. In active theaters of war where U. S. forces are engaged,
or when the President so directs: ...
b. Espionage and counterintelligence operations which,
because of some exceptional political, diplomatic or other
implication, are conducted independently by the Central Intelli-
gence Agency, shall be coordinated by the Director of Central
Intelligence with the Secretary of Defense and, as appropriate,
with the Secretary of State. ..." (NSCID 5)
COMINT and ELINT
"The Secretary of Defense is designated as executive agent of
the Government for the conduct of COMINT and ELINT activities in
accordance with the provisions of this directive and for the maintenance
and operation of the National Security Agency. ..." (Para. 5, NSCID 6)
"a. The COMINT and ELINT missions of the National Security Agency
(NSA) shall be to provide an effective unified organization and control
of the (1) COMINT and (2) ELINT intercept and processing activities of
the United States, to provide for integrated operational policies and
procedures pertaining thereto and to produce COMINT information and ELINT
information in accordance with objectives, requirements and priorities
established by the U. S. Intelligence Board. ..." (Para. 6, NSCID 6)
IIa. The Director of NSA shall be responsible for accomplishing
the mission of NSA. For this purpose all COMINT and ELINT intercept
and processing activities of the United States are placed under his
operational and technical control. When action by the Chiefs of the
operating agencies of the Services or civilian departments or agencies
is required, the Director shall normally issue instructions pertaining
to COMINT and ELINT operations through them. However, because of the
unique technical character of COMINT and ELINT operations, the Director
is authorized to issue direct to any operating elements under his oper-
ational control task assignments and pertinent instructions which are
within the capacity of such elements to accomplish. He shall also have
direct access to, and direct communication with, any elements of the
Service or civilian COMINT or ELINT agencies on any other matters of
operational and technical control as may be necessary, and he is
authorized to obtain such information and intelligence material from
them as he may require. All instructions issued by the Director under
the authority provided in this paragraph shall be mandatory, subject
only to appeal to the Secretary of Defense by the Chief of Service or
head of civilian department or agency concerned. ..." (Para. 7,
NSCID 6)
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iV.a.7 49, 196/
Dear Mr. AmbasSae0:::
4Cleale ace y1,-.4:13 wiol:es for the steccu1 accorri-
plisiimens, of, yov.r Zflir:'.6jOY.1. AS th Ci2,i2.,o-ozez:.:ntative of
the 1: tri.,:z;leett fh.3 Cnite4 1:,-a-xt of a
which be::;,-.,a with e'en.n'ir.lin and
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the :no:A ro'31,:ons5.b1e11ip. 1.yoal1 our
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aete-c1. you to reprczent our Govermnent in Guinea.
cz;u:.le I arn. 47c..\:113.:dent er17.11; you _1--,reto tbilty. dicz.tion and
Th t: pl.a"1:-:nte Of tais letter is to d,Lfineiire
,.:v.tich I ho;ie may 1-4,8 to you.
Whq practice of rao-e.orn eir,aorlac..yre.;atArcis a elooes under-
at?;nei-:743 not cnly of 3.ovntg$ 'cat aluo peo141o,
their cui-
to an4 inetitutionta. There-L'oze, Ihopo that ycra plan- ..?
your v-roz% sott yott iy have tl:io tir:.o to travel o;ttentively.
oide the ila'A..to capit.A. Only in tl-titT? Way n develop
the closo, per:Go-nal asoociatiow3tht,s7.1boyo7td
cio-
tc circlen nnd maintc.in svynyi.,.-Atb.aczic and ?EtecurIteudci
ztaz.dinz of. all sevnenta of tho
lvloroover,
1-1:,lorzble
Cor,aivey. Gainca.
-C..."I'LL7NTIAL ?
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CON:41,DaN
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-Moreover, the i-nproved enderstzt-at-Z:rr-.3. whici1 L, tlo essential .
to a more and Ct.t.:1