NPIC RECORDS MANAGEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00433A000100070017-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: September 24, 2001
• Sequence Number: 17
• Publication Date: September 8, 1971
• Content Type: MF

Approved For F ase 2001/11/01 : CIA-RDP78-00433AW0100070017-7
8 September 1971
MEMORANDUM FOR:
Chief, Support Services Staff, DDS
THROUGH
DDI/Records Management Officer
SUBJECT
NPIC Records Management Program
REFERENCE
a.
b.
Executive Director-Comptroller
Memorandum dated 1 July 1971,
Subject: Records Storage
Control Policy
Executive Director-Comptroller
Memorandum dated 6 July 1971,
Subject: Records Storage
Control Policy
1. The purpose of this memorandum is to formalize the 25X1A
request for assistance in furthering the integrated NPIC
on 20 August 1971. The timeliness of thi coinci es
with the recent directive of the Executive Director-Comptroller
to reduce net annual increases in records retired to the
Records Center through aggressive and systematic records con-
trol programs.
2. As part of its on-going records management program,
NPIC is planning the development of a Records Retention
Plan; an "operation cleanout" for the spring of 1972; and
the development of a managed disposition program beginning
with an automated inventory for fiscal year 1973. Successive
phases of the program will include the development of manage-
ment information systems from the basic inventory and movement
into the application of microform systems and techniques to
management of administrative and operational records to
supplement systems already in effect on production records.
SECRET
EAOUP 1
Excluded from automatic.
Approved For Release 2001/11/01 : T8-00433A000100070017-7 aew~rauinr and
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Approved For Rd ase 2001/11/01 : CIA-RDP78-00433AM6100070017-7
SUBJECT: NPIC Records Management Program
3. Basic to these planned actions within the NPIC
integrated records management program, is the revision
of its records control schedules as a fundamental tool
to the management of NPIC records and related systems.
Therefore, NPIC proposes to develop a general records
control schedule as a more viable records management aid.
Another objective in the control schedule up-date is to
reduce its bulk and replication, as well as provide a
standardized and elemental base to a mechanized inventory
and future records management information, as well as
storage and retrieval systems.
4. In order to up-date the NPIC records control
schedule as basic documentation in an aggressive and
systematic NPIC records management program, it needs to
reflect records series descriptions, retention require
ments, and disposition instructions compatible with
standards already established in the schedules of other
Agency components. This is especially true with regard
to records for which other Agency components are the
official office of record.
5. Because of the scope and importance of this
preliminary phase in the furtherance of the NPIC records
management program, it is requested that your staff
assist NPIC by:
a. -Reviewing existing NPIC records
control schedules to determine needs for
changes to meet Agency standards of format
and content.
b. Providing NPIC with standardized records
descriptions, retention requirements, and dis-
position instructions for those records series
for which NPIC is the office of record, and for
which there are established Agency regulatory
or NARS general schedule requirements or
authority.
c. Providing NPIC with a listing of
records series for which other Agency com-
ponents are the offices of record, but
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SUBJECT: NPIC Records Management Program
which are also maintained as records by
NPIC, along with established or suggested
records descriptions, retention require-
ments, and disposition instructions.
6. It is further requested that a records analyst
from the Records Administration Branch, or the Agency
Archives and Records Center be designated as the respon-
sible officer to work with the NPIC Records Management
Officer in the revision of the NPIC Records Control
Schedule. The time frame for the completion of this
first phase task is 1 January 1972. Therefore, your
early reply would be appreciated.
National Photographic Interpretation Center
Approved For Release 2001/11/01 : CIA-RDP78-00433A000100070017-7
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