INTERIM REPORT ON RAB REPORTS INVENTORY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000300140006-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 20
• Document Creation Date: December 12, 2016
• Document Release Date: September 25, 2001
• Sequence Number: 6
• Publication Date: September 29, 1970
• Content Type: MF

Approved For Release 2001/11/0,1 : CIA-RDP74-0039OR000300140006-4
29 September 1970
MEMORANDUM FOR: Acting Chief, SSS
SUBJECT : Interim Report on RAB Reports Inventory
INTER AGENCY REPORTS
1. Agency Vital Records Protection Status to National GSA Annual
Archives.
2. Annual Summary of Records Holdings
RECORDS ADMINISTRATION INTERNAL REPORTS
6 X.
Budget and Program Call to C/SSS
Records Management Program Report to C/SSS
Records Management Board Report to Executive
Director Comptroller
Forms Management Activities Computer
Reports to CRAB
Forms Management Status Reports to CRAB
(Four different computer reports)
Forms Management Status Reports to RMO's
Annual Records Inventory to CRAB
RMO Conference Report to CRAB
RECORDS CENTER REPORTS
9 Activity Report and Status to CRAB
Six-Month Activity Recap Report to CRAB
Fiscal Year Total Recap Report CRAB
Statistical Report to Records Mgt. Board
GSA Annual
Monthl~
Quarterly
Quarterly
Annual
Semi-Annual
Monthly
Semi-Annual
Annual
Quarterly
Approved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
 Next 1 Page(s) In Document Exempt
Approved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
Approved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
 REPORTS INVENTORY
g - 1
PREPARE IN DUPLICATE
I
I. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATIoTICAL
Vital Records Protection Status Re
ort
OF
RE
NARRATIVE
p
PORT
irIAC INE-NA;AE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3? FUNCTIONAL AREA
LOGISTICS _
SECURITY
OTHER (specify)
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.
G. DISTRIBUTION (No. of components not
number of copies)
2
Annual
2
7. FORMAT (memorandum, form
8. ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Form
No
F. Reg.
10. PREPARING CO?,IPONENT (include lowest level
contributing information to report)
II. FEEDER REPORTS (State total number and identify by Title,
Form No
or n
m
l
t
Att
.,
enc
o
a
ure.
ach sepe.rate sheet if necessary.)
RAB
12, COST FACTORS
PREPARATION A. MANUA14 q
GRADE
HOURLY HOURS PER COST PER TIMES _
RATE X REPORT REPORT X PREPARED - COST PER YEAR
7' 1O
5.06
1
5-06
9-7
5.70
14
79.80
13-6
9.
3
28,20
113. L^WT
1
$113.o6
A. COSTS OF COMPUTER
PRODUCED REP
O TS
TOTAL COSTS PER YEAR $113.06
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Required by National Archives GSA.
314. FUTURE GOALS
L
PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED
SAVINGS
RETAIN AS IS OTHER (explain)
61AN-HOURS
DOLLARS
CHANGE
DISCONTINUE
1 DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
IS. EXTENSION
lO. 7. 'O Appro
ved For Release 2001/11/01: CIA-RDP74-0039OR000300140006-4
FORM
III
142
9-70
I asst Ica on
;-sEj[KcROP74-0039 R000300140006-4
 STATI
REPORTS INVENTORY
CONTROL NO,
2
PREPARE IN DUPLICATE
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATISTICAL
NARRATIVE
Standard Form 136 * scary of Records Holdings
REPORT
WAC I NE-NA,IIE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
ECURITY
OTHER (specify)
_
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.)
. DISTRIBUTION No. of components not
number of copies)
Annual
2
7. FORMAT (memorandum, form
8. ADP PROCESSING
9? DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Form
NO
Fed. Prop. Mgt. raga. GSA
10. PREPARING CO..1PONENT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach sept?.rate sheet If necessary.)
BAR
nom; Annual, Records Inventory
12, COST FACTORS
A- MANIJAI4 P
GRADE
HOURLY HOURS PER = COST PER TIMES - COST PER YEAR
RATE X REPORT REPORT PREPARED
GS13-
$8.86
15 min.
2..21
4-1.
2081
5 min.
.23
14-4
10.39
15 min.
2.60
$5.04
B. COSTS OF COMPUTER
PRODUCED REPO S
TOTAL COSTS PER YEAR $5.x}4
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item 9). IF KNOWN,
INCLUDE DATE REPORT; WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Required by National Archives,, GSA
114. FUTURE GOALS
OAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS It OTHER (explain)
MAN-HOURS
DOLLARS
1
CHANGE
DISCONTINUE
STATOTH
16, DATE OF INVENTORY :17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
TL Appr 0p1/11/ 1 ? CIA-RDP74-pQ~(~ 0R000300140006-4
0 tecor1a Management ureic ;
""
1
t
97
Oc
,
94
FORM 142,j,
n__In
Approved For Release 12001/1 1901siCIA P74-003 OR000 1 00 -
(22-36-43)
 STATI
REPORTS INVENTORY
PREPARE IN DUPLICATE
RIB - 3
TITLE OF REPORT (if a fill-in report include Form No.)
1
2. TYPE
STATIoTICAL
.
OF
'
NARRATIVE
Budget & Program Call to C/S
REPORT
tr1AC I NE-NAr~IE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
_
14EDICAL
FINANCE
4. NO. OF COPIES PREPARED
3
5. FREQUENCY weekly, monthly, quarterly, etc.
Annual
G. DISTRIBUTION (No. of/components not
number of copies)
2
7. FORMAT (memorandum, form
B. ADP PROCESSING
9. DIRECTIVE AUTHORITY RE:~UIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Memo
X
No
OPIB _-
10. PREPARING COMPONENT (include lowest level
contributing Information to report)
11, FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach >epe.rate sheet If necessary.)
None
12, COST FACTORS
A. MANU T4 P ANT) REVIEW ~QSTS
GRADE
HOURLY HOURS PER = COST PER TIMES _ COST PER YEAR
RATE X REPORT REPORT PREPARED -
14.4
7-10
10.39
5.0
120
24
1.246. $O
'321.44
1
$1,36$.2+
B. COSTS
OF COMPUTER PRODUCED PO
TOTAL COSTS PER YEAR 1 36$.F
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
11.1. FUTURE GOALS
OAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS 18 OTHER (explain)
MAN-HOURS
DOLLARS
'
X
CHANGE Reduce Coverage 5%
r
DISCONTINUE
DATE OF INVENTORY
Appr
1.0 9 ~ 70
rT~
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
r ReleA-RDP74-00390R000300140006-4
-..
18. EXTENSION
FORM
'~ 1)1
h 2
I Classification
(22-%6-43)
si t
 _
i
REPORTS INVENTORY
-
PREPARE IN DUPLICATE
TITLE OF REPORT (if a fill-in report include Form No.)
I
2. TYPE
STATISTICAL
.
OF
NARRATIVE
Records Management Program Report
REPORT
IMAC I NE-NA.JE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
irEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY (weekly, monthly, quarterly, etc.)
G. DISTRIBUTI . o f components not
number of ON copiNoes)
3
}y~{{y j~~M [[~\
Semi- mia1
2
7.'FORMAT (memorandum, form
S. ADP PROCESSING
9. DI
RECTIVE AUTHORITY RErUIRING REPORT
computer print-out, etc
)
YES
IF YES GIVE ADP PROCESSING NO.
NO
10. PREPARING COMPONENT (include lowest level
11. FEEDER REPORTS (State total number and Identify by Title,
)
sheet if necessar
:
Att
h
l
t
contributing information to report)
y.
sepe.ra
e
ac
a
ure.
Form No., or nomenc
RAB
Reports from Staff personnel
12, COST FACTORS
A. MANUATh P P
GRADE,
HOURLY HOURS PER = COST PER X TIMES - COST PER YEAR
RATE X REPORT REPORT PREPARED -
GB 12-6
7.06
45
1477.60
7-10
5 o
8
40.48
14--
10.39
20
103-90
1243
6
2
.9
A. COSTS OF COMPUTER PRODUCED P
O S
TOTAL COSTS PER YEAR $1243.x+
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Report on Program to Higher Echelons of Management
314, FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS 18 OTHER (explain)
MAN-HOURS
DOLLARS
CHAFE Reduce Content 5%
DISCONTINUE
16. DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
10/9/70 Appro
ed For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
FORM 142
I +M sJ t
(22-36-43)
 REPORTS INVENTORY
PREPARE IN DUPLICATE
CONTROL NO,
RA -
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATI16TICAL
OF
X
J
PdARRAT 1 VE
eManagement Board Report to Ex. D r. Comptr.
REPORT
E
r
ir1AC INE-NAX LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS _
SECURITY
OTHER (specify)
iDICAL
FINANCE
4. NO. OF COPIES PREPARED
10
59 FREQUENCY weekly, monthly, quarterly, etc.
Semi-Annual
DISTRIBUTION (No. of components not
number of copies)
10
7. FOKIAT (memorandum, form
B. ADP PROCESSING
9? DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
H
YES
IF YES GIVE ADP PROCESSING NO.
memo
X
40
Memo from DDS
10. PREPARING COMPONENT (include lowest level
contributing information to report)
RAB
II. FEEDER REPORTS (State total number and Identify by Title,
Form No., or nomenclature. Attach aepLrate sheet If necessary.)
Reports from 5 Board members.
12, COST FACTORS
A. XANUAJ4 P
GRADE
HOURLY HOURS PER COST PER TIMES
RATE X REPORT = REPORT X PREPARED COST PER YEAR
0 7-1
as.li-4
GS1 -J4(5)
16,
:t
039
.8;.86
12.76
6
40
20
8
30.36
I.15.60
172.20
102.08
225. N
2
$45o.48
A. COSTS
OF COMPUTER
PRODUCED REP
O S
TOTAL COSTS PER YEAR
$450.48
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED, AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Requested by Exec-Dir. Comptroller for Management Purposoa.
Started July 1968 - Reviewed and reduced 50% in July 1970.
14. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
X
RETAIN AS IS OTHER (explain) Was reduced recently
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
16. DATE OF INVENTORY
10/9/70
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
FORM 142
9-70
Approved For Releas 2001/11/01: CIA-RDP74-00 90R000300140006-4
Classification
assn ica son
 REPORTS INVENTORY
PREPARE IN DUPLICATE
RAB 6
I. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
-
STATISTICAL
`?s `ms Management Activities
OF
E
NARRATIVE
R
PORT
I
X
NE-NAr~1E LISTING
PERSONNEL
TRAINING
_
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
GEDICAL
FINANCE
4. NO. OF COPIES PRLPA ED
5. FREQUENCY weekly,, monthly, quarterly, etc.
..DISTRIBUTION (No. of components no
4
Monthly
number of copies)
4
7. FORMAT (memorandum, form
8. ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
F
YES
IF YES GIVE ADP PROCESSING NO.
out
-
NO
10. PREPARING OONNIPOtJENT (include lowest level
contributing information to report)
I1. FEEDER REPORTS (State total number and identify by Title,
Form No., or nomenclature. Attach sepe.rate sheet if necessary.)
B
F 2969
12, COST FACTORS
P T
GRADE
HOURLY HOURS PER COST PER T151ES
RATE X REPOR = REPORT X PREPARED COST PER YEAR
GS 7
5.0
'
3
.7
GS
8 il
86
y
8.86
+~ g
12
187 .32.
B. COSTS OF COMPUTER
PRODUCED. REPORTS
8-page
s per
.03 - .24
48
11-52
repo:
It
$3=75 '
12
45.00
TOTAL COSTS PER YEAR $143-84
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
( 6-10 aetions done
a month used Includes costs for keypunching
an average of and. verifying by OCS.
8 aetione - 10 min.
per action.
114. FUTURE GOALS
DAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATE
D SAVINGS
RETAIN AS IS OTHER (explain)
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
I . DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
Appr
ved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
FORM 142
9-70
dnj ij 4 es a c
I Classification
 TA
1.2
SHIP
cOnE
F ORNj 2969
11.69
DIUPLICATE
FORMS MANAGEMENT DATA INPUT
CD CH GENCY
NO I Cn') $ CODE
16 17-18
USE
DESTROY
MG YR
e 21 24
ri,PE
or I)SE
II
SECRET E.duded ROm oufo!notc
Approved For Release 2001/11/01 : CIA-RDP74-00390ROM '40006-4
SECRET
(When Filled In)
=00390 R000300140006-4
 TA (col.um,nsq pp ved For Re ?: Il -1 74-00390R00
10 - ADDITIONS
20 - CHANGES:
%O - REVISIONS
40 - OBSOIETIONS
50 - REACTIVATIONS
60 - ERASE
CNA
0I EI(i E P A[ NO II!.111.
05. C'E 1.~ E H b 1 CP sN OMI NY I. S A. OE
DA. DA-460, *D.
WDAGO. Al-SC,
N A N PE PS
OP N A V
I5 PH P L I U NE AI_T1+ EN/ICE PAS
20 5 MN NNS OPMS E fr
Month and Year - all
months must be 2 digit
i.e., 01, 02, etc.
Alpha/Numeric (leave space
between Alpha - no dashes
or slashes)
AGENCY CODES (columns 19-20)
ITNIT OF ISSUE (cols 25-35)
Alpha and Numeric i.e., CS,
'ad IGO, 3 part set, etc.
(no dashes or slashes)
C Cac~] -cols 17-18)
Alpha A thru L
(maximum of 2 changes
per code sheet)
AP I R C DOCUMENT `i ..D
1 1T .. NI..I A'+M 'N \ A
INTLL -' Ship UNCLASSIFIED, it or Sea Cargo or APO Channels.
2 Shin CONFIDENTIAL MW
Ship SECRET - TOP SECRET, Courier Accompanied Poach.
Other Government Agency Forms
sent. Ship in accordance with procedures
Ship UNCLASSIFIED to stations
Local Reproduction .(column 33) STOC}C/NONSTOCK (column )3 )
Code "L" when form is approved Code "S" for stock form; Code "N" for
for local reproduction. nonstock form.
SCOPE OF USE (column 40)
I - Headquarters
INTO - Headquarters
3 - Headquarters and Overseas
INTL - Headquarters,
CLASSIFICATION (Col Lsl)
Code 1 for Preclassified CONFIDENTIAL
Code 2 for Preclassified SECRET
OPI (Cols 52-53)
FUNCTIONAL Cori ,'s "c oi..s L:
Max of 5 functional codes - each
code must be C dig.t;b,
TITLE (Cols 54-80 - and Card 2 r' .Card 3
Numeric code assigned each off ice Alpha/numeric entries, Card 2 Will be 2nd and ?rd
responsible fi pr'd tt For Release 20011118104 :' 'I ~R 7 -0 39'0F 00 b~09 Ob~1" lines of Pit le .
 REPORTS INVENTORY
PREPARE IN DUPLICATE
DL RAB -7
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATI6TICAL
ha functional
ical al
N
b
t
R
NARRATIVE
p
um
r
epor
s -
Forms Management Statue
REPORT
;rIAC INE-NAr'E LISTING
PERSONNEL
TRAINING
ADMIN. G RAL
3. FUNCTIONAL AREA
LOGISTICS
aECURITY
OTHER (specify)
_
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
1
5. FREQUENCY weekly, monthly, quarterly, etc.
da"tex',y
. DISTRIBUTION (No. of components no
number of copies)
4$
7. FORMAT (memorandum, form
8. ADP PROCESSING
DI
RECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
=L
IYES
IF YES GIVE ADP PROCESSING NO.
Print out
NO
10. PREPARING COMPONENT (include lowest level
contributing information to report)
I . FEEDER REPORTS (State total number and Identify by Title,
Form No., or nomenclature. Attach :ept.rate sheet if necessary.)
F 2969 Monthly Activities
12, COST FACTORS
MANUATI P R
GRADE
HOURLY HOURS PER COST PER TIMES
RATE $ REPORT REPORT X PREPARED COST PER YEAR
Costs are charged to
RAB-6 'which is the basic
input
B. COSTS
OF COMPUTER PRODUCED REPORTS
$7x200
TOTAL COSTS PER YEAR 200
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item g). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
114. FUTURE GOALS
OAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS OTHER (explain)
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
I . DATE OF INVENTORY
Ap
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
roved For Release 2001/11/01 : CIA-RDP74-00390R000300140006-4
18. EXTENSION
FORM 1142
_ n
is n
I Classification
(22-36-43)
TL
 REPORTS INVENTORY
RAB
PREPARE IN DUPLICATE
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATISTICAL
OF
NARRATIVE
Fomt Management OF I Report
REPORT
X
MAC INE-NA.AE LISTING
PERSONNEL
TRAINING
X
ADMIN. GENERAL
FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY (weekly, monthly, quarterly, etc.)
G. DISTRIBUTION (No. of components not
number of copies)
4
Quarterly
58 STATI
7-FORMAT (memorandum, form
Be ADP PROCESSING
9. DI
RECTIVE AUTHORITY RE,VUIRINQ REPORT
computer print-out, etc)
x
YES
IF YES GIVE ADP PROCESSING NO.
print Out
NO
2006
OEM_
10. PREPARING COMPONENT (include ior,est level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach nepe.rate sheet if necessary.)
RAB
F 2969 Monthly Activities
12, COST FACTORS
PREPARATION
A. MANUA
GRADE
~
HOURLY HOURS PER COST PER TIMES
RATE X REPORT = REPORT X PREPARED - COST PER YEAR
Further Ia
stribution
f
Costs charged against Ret.
RAB-7
L
basic input
B. COSTS OF COMPUTER PRODUCED P
O TS
arged to RA
B-7
I RAB-6
By-Product of RAB-7
TOTAL COSTS PER YEAR No added cost.
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
14, FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS LJ OTHER (explain)
MAN-HOURS
DOLLARS
1
CHANGE
DISCONTINUE
16. DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
Ap
roved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
FORM 142
(22-36-43)
TL
 STA
REPORTS INVENTORY
PREPARE IN DUPLICATE
I
RA'R-Q
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATISTIOAL
OF
I
NARRAT 1 VE
Annual Records Inventory to OR"
REPORT
MACHINE-NAAE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
_
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY (weekly, monthly, quarterly, etc. T-
DISTRIBUTION (No. of components not
number of copies)
Atta
2
7. FORMAT (memorandum, form
Be ADP 15ROGE3SING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF 'YES GIVE ADP PROCESSING NO.
NO 1
FM
10.PREPARING COMPONENT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
)
sheet If necessar
t
A
tt
h
l
t
contributing Information to report)
y.
e
ac
ure.
a
Form No., or nomenc
eepr.ra
iy
/~
Shat. Reports from all O-s
RAB
Form 138 Records Survey Worktheets
12, COST FACTORS
A. XANUA~ P
GRADE
HOURLY HOURS PER COST PER X TIMES COST PER YEAR
RATE X REPORT REPORT PREPARED -
12-4
7-51
40
300.4o
5 F
$17,122.80
U-?
6.87
8
54.96
1
54.96
7-9
4.93
25
123.25
1
123.25
13-4
8.86
15
131.90
1
131.90
14-4
10-39
5
51.95
1
51.95
A. COSTS
OF COMPUTER PRODUCED P
O S
TOTAL COSTS PER YEAR $17,k84.86
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in Item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
- Rtat. Reports requested from all AROtS 089 thru GS14 .. Using average grade GS 12-4
for coating purposes. These costs will probably be duplicated in aU components on an
adivldual bass.
T'? measure status o Reco r s Program
and use as basis for report to National Archives (RAB 1, & 2)
71.I. FUTURE GOALS
OAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS 18 OTHER (explain)
MAN-HOURS
DOLLARS
P
CHANGE Reduce 5%
DISCONTINUE
16. ATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
INT Api
roved nnni/i CIA-RDP74-0039OR000300140006-4
l
,
9/70
1142
j . . 'I
is n
(22-36-43)
 ST
A
REPORTS INVENTORY
WWWW F4
.
PREPARE IN DUPLICATE
RAB 10
1. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
ST ATI.iTICAL
OF
NARRATIVE
Records Management Conference Report
REPORT
414 INE-NA.AE LISTING
PERSONNEL
TRAINING
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.
DISTRIBUTION (No. of components not
number of copies)
3
Semi- nu
2
7. FORMAT (memorandum, form
B. ADP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
/
Memo
NO
C/
10. PREPARING COMPONENT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
sheet if necessar
)
h s
t
l
Att
t
F
contributing information to report)
y.
epe.ra
e
a
ac
ure.
orm No., or nomenc
RAB
----.r
12, COST FACTORS
A MANUAL P
GRADE
HOURLY HOURS PER COST PER TIMES
RATE X REPORT = REPORT X PREPARED - COST PER YEAR
12-a
7-
2
15.92
. 4-1
2.81
1
2.81
2.12
2
$37.44
A. COSTS OF COMPUTER
PRODUCED P
O S
TOTAL COSTS PER YEAR
13. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited In item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
Required: by Program Director for Management purposes.
Th. FUTURE GOALS
GOAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS OTHER (explain)
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
I . DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
I8. EXTENSION
INTL Ap
r 001/11/01: CIA-RDP74-0039OR000300140006-4
10/9/70
.
FORM 142 asst ica
on (22-36-43)
ip n
R I j fliff FM If k e%f%
 REPORTS INVENTORY
CONTROL ? l - `/
PREPARE IN DUPLICATE
A&RC - 1
I. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
X
STATISTICAL
OF
RE
O
T
NARRATIVE
MONTHLY REPORT
R
P
MACHINE-NAME LISTING
PERSONNEL
TRAINING
X
ADMIN. GENERAL
j. FUNCTIONAL AREA
LOGISTICS _
bECU ITY
OTHER (specify)
MEDICAL
FINANCE
4. NO. OF COPIES PREPARED
5. FRE4UENCY (weekly, monthly, quarterly, etc.)
. DISTRIBUTION (No. of components not
number of copies)
3
Monthly
1
7. FORMAT (memorandum, form
B. AOP PROCESSING
9. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
.Memorandum
X
NO
Chief/RAB
). PREPARING COMPONENT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach "epLrate sheet if necessary.)
Daily Work Sheets from Sections
Monthly Narrative Report from Sections
Archives & Records Center
Notes Maintained b Chief & D/Chief A&RC
12. COST FACTORS
A. IMANUATA P
GRADE
HOURLY HOURS PER = COST PER X TIMES COST PER YEAR
RATE REPORT REPORT PREPARED
GS-7
4.80
.2
9.60
280
$2,688.00
GS-9
6.02
20
120.40
12
1,444.80
GS-11
6.87
8
54.96
12
659.52
GS-5
3.46
3
10.38
12
124.56
GS-13
9.67
1
9.67
12
116.04
B. COSTS OF COMPUTER
PRODUCED PO TS
TOTAL COSTS PER YEAR
$5,U32.92
COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN0
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
This report was started in 1949 when the Records Center was established. The
current format was established in February 1969.
Lii. FUTURE GOATS
iAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATE
D SAVINGS
4
RETAIN AS IS OTHER (explain)
MAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
STA-C
fl0PfNTL1NVENTORY
14poA*LiNPFPdFLRc ;ffLi 2OO411MI1JO : tDFAs q4-0039OR000300140006-
18. EXTENSION
10/7/70
D Ch of AjRC
T
S
Approved For Release 20__Js1U1bQaaaigIA-RDP7 -0039 OR000300140006-4
 REPORTS INVENTORY
7 74
1,, /'
PREPARE IN DUPLICATE
A& RC - 2
}. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
X
STATI.TICAL
OF
X
NARRATIVE
SIX-MONTH ACTIVITY REPORT
REPORT
irIAC 1 NE-NA:~fE LISTING
PERSONNEL
TRAINING
X
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
aECURITY
OTHER (specify)
MEDICAL
FINANCE
.to NO. OF COPIED PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.)
DISTRIBUTION No. of components not
number of copies)
2
Semi-Annual
1
j. FORMAT (memorandum, form
Be ADP PROCESSING.
9? DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE ADP PROCESSING NO.
Memorandum
X
NO
Chief, Records Administration Branch
D. PREPARING C0I1PONEUT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
'Form No., or nomenclature. Attach sepe.rate sheet if necessary.)
Archives and Records Center
Monthly Reports
12. COST FACTORS
A. MANUAL P
GRADE
HOURLY X HOURS PER COST PER X TIMES - COST PER YEAR
-
RATE REPORT REPORT PREPARED
GS-11
6.87
8
54.96
2
$ 109.92
GS-13
9.67
1
9.67
2
19.34
GS-5
3.46
2
6.92
2
13.84
Be COSTS OF COMPUTER
PRODUCED PO TS
TOTAL COSTS PER YEAR
143.10
3. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
This is a feeder report for the RAB Semi-Annual reports and the Records Management
Board Report.
31.1. FUTURE GOALS
DAL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS J OTHER (explain)
IIAN-HOURS
DOLLARS
CHANGE
DISCONTINUE
STA
. DATE OF INVENTORY
17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
18. EXTENSION
ATINTL
Approved For Release 2001/11/01 : CIA-RDP74-0039OR000300140006-4
1.0/7/70
ID/Chief A&RC
ST
24714 71,51
"c-U Cat l r
 ). DATE OF INVENTORY 17. NAME AND TITLE OF PERSON FURNISHING INFORMATION
ST
AT17TL~Q D/Chief A&RC IA-RDP74-00390R000300140006-4
7n
RIA
112
7n
REPORTS INVENTORY
a
3
PINEPARE IN DUPLICATE
A&RC 3
-
I. TITLE OF REPORT (if a fill-in report include Form No.
2
. TYPE X STATISTICAL
ANNUAL REPORT
OF NARRATIVE
REPORT
PERSONNEL T~?AINING
LIAC INE-NA.+IE LISTING
ADMIN. GENERAL
FUNCTIONAL AREA LOGISTICS SECURITY
OTHER (specify)
LIED I C A L FINANCE
4. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.
. DISTRIBUTION (No. of components not
number of copies)
12
Yearly (Fiscal Year)
8
7. FORLIAT (memorandum, form B. ADP PROCESSING 9. DIRECTIVE AUTHORITY REIUIRING REPORT
computer print-out, etc) YES 11F YES GIVE ADP PROCESSING NO.
Memo & Tabular X NO Chief, Records Administration Brand
10. PREPARING COMPONENT (include lowest level I1. FEEDER REPORTS (State total number and identify by Title,
contributing information to re
ort) F
p
orm No., or nomenclature. Attach separate sheet if necessary.)
Monthly Reports
12 COST FACTORS
A. '1\UNUATj P PR
GRADE
HOURLY
RATE
HOURS PER COST PER TINES
X REPORT s REPORT X PREPARED COST PER YEAR
GS-11
6.87
40
274.80
1
$ 274.80
GS-7
4.80
2
9.60
1
9.60
GS-5
3.46
8
27.68
1
27.68
B. COSTS OF COMPUTER
PRODUCED PO
TOTAL COSTS PER YEAR
312.08
3. OOMPLETE DETAILED JUSTIFtOATION FOR THIS REPORT (in addition to directive or authority cited in Item . IF KNOWN,
INO UJDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
11.1. FUTURE GOALS
)AL
PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS IS [I OTHER (explain)
MAN-HOURS DOLLARS
CHANGE
DISCONTINUE
STAT DI
I8. EXTENSION
'a fiica n
Appiuved Fwri~elea
-
 Approved For Rel ase 20Q111 J/1jtc-RDP7 00390 R000300140006-4
BY COMPONENT FOR THIS REPORT ESTIMATED SAVINGS
PROPOSED STA
RETAIN AS IS OTHER (explain) MAN-HOURS DOLLARS
CHANGE
DISCONTINUE
A >
INVENTORY ,p , ro T asQ~~ I 114a 01 i U Jl4-00390R000300140006- Is. Ex TENSION
ST
10/7/70 1)/Chief A&RC
REPORTS INVENTORY
CONTROL NO. 7?
PNEPARE IN DUPLICATE
A&RC - 5
i. TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
STATI.TiCAL
QUARTERLY REPORT
OF
NARRATIVE
REPORT
MAC INE-NAtE LISTING
PERSONNEL
TRAINING
X
ADMIN. GENERAL
3. FUNCTIONAL AREA
LOGISTICS
aECUNITY
OTHER (specify)
MEDICAL
FINANCE
4. NO. OF COPIES PRcPAREO
5. FREQUENCY weekly, monthly, quarterly, etc.
DISTRIBUTION No. of components not
number of copies)
12
Quarterly
8
]. FORMAT (memorandum, form
B. ADP PROCESSING
g. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES
IF YES GIVE AOP PROCESSING NO.
Tabular
NO
Chief Records Administration Branch
'0. PREPARING COMPONENT (include loriest level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach r,epe.rate sheet if necessary.)
Archives and Records Center
Record of Holdings
12. COST FACTORS
A. IMANUATk P R
GRADE
HOURLY HOURS PER COST PER TIMES
RATE X REPORT REPORT X PREPARED - COST PER YEAR
GS-5
3.46
3
10.38
4
$ 41.52
GS-7
4.80.
1 1/2
7.20
4
28.80
GS-11
6.87
2
13.74
4
54.96
B. COSTS OF COMPUTER
PRODUCED PO
TOTAL COSTS PER YEAR
3. COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item 9). IF KNOyINr
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT. J 1
This report is now distributed to the Records Management Board. It was started?
in March 1967. One copy is also sent to OTR for use by in
the CS Records Officer Course.
lli. FUTURE GOALS
IAL
INTL
 REPORTS INVENTORY
17 I _ 7777
)NEPARE IN DUPLICATE
A&RC - 4
TITLE OF REPORT (if a fill-in report include Form No.)
2. TYPE
X
TATISTICAL
OF
ARRATIVE
L
RECORD OF HOLDINGS
REPORT
LISTING
AOUINE_NA;.E
PERSONNEL
TRAINING
ADMIN. GENERAL
I. FUNCTIONAL AREA
LOGISTICS
SECURITY
OTHER (specify)
MEDICAL
FINANCE
. NO. OF COPIES PREPARED
5. FREQUENCY weekly, monthly, quarterly, etc.
G. DISTRIBUTION (No. of components not
number of copies)
4*
Quarterly
43
. FORMAT (memorandum, form
8. ADP PROCESSING
g. DIRECTIVE AUTHORITY REQUIRING REPORT
computer print-out, etc)
YES IF YES GIVE AOP PROCESSING NO.
AM Print Out
X
NO
Chief, Records Administration Branch
. PREPARING COMPONENT (include lowest level
II. FEEDER REPORTS (State total number and identify by Title,
contributing information to report)
Form No., or nomenclature. Attach sepEruts sheet if necessary.)
Daily Work Sheets from Sections
Tab Cards
Archives and Records Center
12. COST FACTORS
A. NJANUAI4 P
GRADE
HOURLY HOURS PER COST PER TIMES
- COST PER YEAR
X
X
$
PREPARED
REPORT
REPORT
RATE
GS-7
4.80
2
9.60
280
Charged to Monthly Reports
GS-11
6.87
4
27.48
4
$ 109.92
GS-11
7.25
80
580.00
4
2,320.00
GS-5
3.46
4
13.84
4
55.36
B. COSTS OF COMPUTER PRODUCED P
O S
TOTAL COSTS PER YEAR
$ 2,485.28
COMPLETE DETAILED JUSTIFICATION FOR THIS REPORT (in addition to directive or authority cited in item g). IF KNOWN,
INCLUDE DATE REPORT WAS FIRST STARTED AND COMPONENT WHO ESTABLISHED REQUIREMENT.
This report is distributed to the Records Officers in all Components. It was
started in July 1968 when the purge started, and most components were not aware
of the jobs in the Records Center.
114. FUTURE GOALS
kL PROPOSED BY COMPONENT FOR THIS REPORT
ESTIMATED SAVINGS
RETAIN AS 18 =OTHER (explain)
MAN-HOURS
DOLLARS
CHARGE
DISCONTINUE
STA
DA r INVENTORY
[hf
NAME AND TITLE OF PERSON FURNISHING INFORMATION
4
18. EXTENSION
AI
L
Approved For Release 2001/11/01 : CIA-RDP74-00390R000300140006-
proved
.'' !
D Chi f A& RC
ST
Classification
 Approved For Release 2001/11/01 : CIA-RDP74-00390R000300140006-4
*Four copies of the total holdings of the A&RC are printed. The
holdings are grouped and totaled by Office or Staff. The fol-
lowing distribution is made of these four copies:
1. The original is retained by the A&RC for one year.
2. One copy is used by A&RC/Disposition Section as a
work copy and is destroyed when new list is printed.
3. One copy is separated by Directorate and distributed
to the Directorate Records Officer.
4. One copy is separated by Office or Staff and
distributed to the appropriate Records Officer.
Approved For Release 2001/11/01 : CIA-RDP74-00390R000300140006-4