RE-LO-18-70, MOBILE SHELVING FOR (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000100100002-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: May 24, 2001
• Sequence Number: 2
• Publication Date: January 11, 1970
• Content Type: MFR

TINTL
In
Approved For Rele 2001/07/28: CIA-RDP74-00005R00 1JO100002-1
11 Januaryr1970
MEMORANDUM FOR THE RECORD
SUBJECT: RE-LO-18-70, Mobile Shelving for STATINTL
1. At the request of Mr ~ Chief/Records Management Branch,.a conferEST ATINTL
was held in the, Ames Building on this date. The conference was requested by
STATINTL Mr. n order to discuss the diverse opinions expressed in the various
triWWs submitted following field inspection of the contractor's mock-up.
Those in attendance were as follows:
STATINTL
STATINTL 2. It was agreed by those attending that the report submitted by M
was thorough and sufficiently detailed to be included in the contra
ments. Items (a) through (o) will be incorporated into the final form of the
contract.
STATINTL 3. Mr._ brought up five additional items contained in his draft memorandum
dated 5 January 1971. The items discussed and decisions made are as follows:
(a) Bottom shelf should be metal rather than plywood as on the mock-up.
It was agreed that the bottom steel shelf would be installed or the entire
base covered with sheet metal. Either choice by the contractor would be
acceptable. It would also be acceptable for the contractor to simply place
the bottom steel shelf in. position without fasteners or bolts since it makes
direct contact with the wooden base and would be held in place by the four
uprights at corners.
(b) The mock-up had a space of 5" between the two 17-1/2 foot ranges.
This configuration in a completed installation would encroach on the required--
7'-0" center aisles. It was also surmised that -a 1" space between ranges
might cause the moving units to jam. It was also agreed that the contract
called for a minimum of 7'-01' clear aisle space and would be definitely en-
forced. It was also decided that a 1" space between ranges would create no
jamming of units. There are enough restraints in the rails and wheel flanges
to prevent racking of the shelves to the point where they might jam.
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SUBJECT: RE-LO-18-70 - 1/11/71
(c) There was no ankle high secondary safety installed on the mock-pp.
It was discussed, and agreed upon, that the two secondary safety devices
(one at 30" and one at ankle height) would be of the approved taut line
magnetic switch type. The switch will be of the hinged type rather than the
two piece type and will not drop loose and hang as the two piece unit does.
The cable will not be looped on the ends and some provision such as a turn
buckle will be provided for.. adjusting tension on the cable. The device at
3011 height will run through metal brackets attached to shelving, while the
device at ankle height will be run through drilled holes in the ends of the
carriage framing members.
This was
(d) There was no decking between rails at the mock-up.
discussed and it was agreed that the contractor is required by the terms of
the contract to change the dolly wheels on Records Center' equipment so as to
provide easy access down the row aisles. A station experiment showed that
larger diameter wheels would provide much easier access in the aisles and this
was placed in the specifications.
(e) During the testing of the mock-up the two ranges continued to drift
and settle out of proper alignment. This could create a problem of access
where range ends restrict the width of access aisle. Discussion of this resulted
in the opinion that improved bumper stops would be required and some mechanical
improvement on the drive mechanism.
(f) A spring loaded key override switch was not provided on the mock-up.
It was agreed that this type of spring loaded override switch would be included.
This matter had been discussed during the field trip and the manufacturer
agreed it should be included.
4. During the meeting the question was raised as to legality of refusing to
accept the apparent low bidder and turning to the second low bidder. This
was shot down immediately as illegal. With proper legal reasons to reject the
low bid we would be bound to refuse all bids received, and, after notifying
all bidders, to readvertise and receive new bids.
5. There was some disagreement among the participants as to the need for
another field trip to inspect a modified mock-up. The Records Management Staff_
felt very strongly that the manufacturer should rework his mock-up, eliminating
alT t- he-3eficiencies -reported on the iel trip re orts and that another in-
spetion be ma e. a engineers present felt this to be unnecessary and
suggested that the~deficiencies noted could be corrected during initial phase
of construction.
Approved For Release 2001/07/28 : CIA-RDP74-00005R000100100002-1
 Approved For Release 2001/07/28 : CIA-RDP74-00005R0OUO0100002-1
SUBJECT: RE-LO-18-70 - 1/11/71
Further discussion of the above resulted in a decision to instruct
the contractor regarding deficiencies to be corrected,to require submission
of samples on five specific items, and to proceed with the contract award.
The first increment of shelving completed would then serve as the i1ot
6F-test model under ac ua use con itions. In the event it did not rave
`satisfactory the contract could ten be terminated M acted STATINTL
we proceed with the award of the contract after m ; certain l deficiencies.
noted were cited for correction in the contract as executed.
STATINTL
Approved For Release 2001/07/28 : CIA-RDP74-00005R000100100002-1