RECORDS ORDERED DESTROYED AND HELD FOR REVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170095-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 95
• Publication Date: October 3, 1968
• Content Type: MFR

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Approved For Refse 2001/08/O Et P73-00049A600200170095-6
3 October 1968
SUBJECT: Records Ordered Destroyed and Held for Review
In four specific instances exception was taken to
findings and recommendations concerning records scheduled for destruction
but deserving of retention as legal or historical records.
25X1 A
a. Research and Development Contract Files are required by law
to be kept by the Case Officer. In past years they ordered
them destroyed, because Logistics has copies, and the Center
did so. Now the Office of Logistics has ordered the Contract
Files destroyed and the law authorizes them to do so, because
the Case Officers have the record copy. The Logistics Records
Officer opposed proposal to correct the original
disposal by selecting and putting the R&D Cases from Logistics
in the Archives collection. (This controversy was one that
disturbed My discussions with Mr.
the Responsible Purge Officer in Logistics has overcome the
Records Officer's intransigence and I foresee an amicable
solution within the next week or so.)
b. Case Files in the Contact Division, OO/DDI were not on the
Government's General Disposal Schedule. Several years ago
this Staff, for the Agency, requested a disposal arrangement
developed with 00 permitting selection of sample cases to be
kept permanently and the others to be destroyed. Recently
their Records Officer said they could all be destroyed. Mr.
identified several very unique contact cases with
"re iva value. (My several meetings with the Contacts RMO
have not yet resolved this.)
c. The Office of Elint reviewed their list of deposits and have
ordered several boxes destroyed. found the
contents of the box were not at all related to the clerical
descriptions on the forms. The Purge Officer acknowledged
this and took the boxes for review. He did indicate his
indignation by reporting to the Records Management Board
that the attitude of the Records Center Chief was contrary
to the intent of the Purge because he refused to follow orders
and destroy the records as requested. ( I have not yet
approached that Officer.)
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SECRET
d, Records from all DDP Area Divisions and Staffs with only two
exceptions (CI and TSD) are sent to the Records Center through
25X1A the DDP/RID. Both
Historical Program have requested
records before final destruction.
f the CS
o screen DDP
has called
several boxes to the attention of DDP Offices. Frequently
the response is that "Those records are not of CS interest
and should be destroyed. They are administrative support
as "Su port" and to be destroyed that particularly incensed
25X1A I explained to him that the DDP Representative
on e ecor s s anagement Board has discussed this with me and
we are to examine specifics in the near future to establish a
procedure and responsibilities. A Handbook "Records Retention
Plan" has been drafted by a team of 3 from DDP and 2 from ly
Staff and it details records of Permanent Value and "Offices
25X1A of Record", is now reviewing this handbook.)
Chief
Records Administration Branch,
Support Services Staff
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i
RECORDS MANAGEMENT BOARD
Areas for Consideration
Reduction in volume of records at the Records Center
Reduction of records held in active files
Promotion of the Records Administration Program
Control the creation of records
Identify records for permanent retention
Designate office of record
Study records control schedules.and reevaluate all records
series having no definite time limits.
Challenge the creation of records and the systems and
producing the records.
Review and refinement of records control schedules
Microminiaturization of records
procedures
Study and develop new records storage and retrieval methods
Examine the Vital Records Program
Improve the Supplemental Distribution function
Establish authority and define responsibilities for records
officer positions
Training programs for records officers
Career service program and recognition
Keep abreast of new technologies in records management
Correspondence and Reports Management programs
Establish reporting systems
Evaluate new space saving filing equipment
Establish uniform filing systems
Control of copy machines and their use
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