RECORDS MANAGEMENT PROGRESS, QUARTERLY REPORT OF INTELLIGENCE DIRECTORATE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200070006-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 3, 1999
• Sequence Number: 6
• Publication Date: July 24, 1969
• Content Type: MF

Approved For Release 2000/08/24: CIA-RDP73-00099AO00200070006-5
24 July 1969
MEMORANDUM FOR: CIA Records Management Board
SUBJECT: Records Management Progress, Quarterly
Report of Intelligence Directorate
1. During the period 1 April through 30 June 1969,
the Intelligence Directorate continued, and brought to near
completion, the review of retired records holdings. The
storage of supplemental distribution material received close
examination, both from the standpoint of further reduction
now and limiting SD volume stored in the future. Program
activity from 1 July 1968 to present has resulted in the
destruction or removal of roughly 10,500 cubic feet of
records.
2. Inactive Records: All components have completed
their review of inactive records and are continuing
destruction and further disposition.
3. Vital Records: The big Vital Records problem in
the Intelligence Directorate, mentioned in the last quarterly
report, continues to be in NPIC. Until a policy decision is
made there can be no action taken on these records.
One very beneficial effect of the purge was the
consolidation of maps and the establishment of one complete
set of Agency produced maps at A&RC. A&RC had various series
of maps including the set maintained by OBGI as the Vital
Records copy. None of these series were complete and none
could be destroyed until one complete archival set could be
established. Over the past three years, the possibility of
using the VR set as a base for establishing the Archival set
had been discussed. Although there were no objections,
positive action had not been taken to accomplish this. With
the extra thrust of the purge program, A&RC and OBGI agreed
to proceed with this project and established that this one
complete set would serve both the Archival and Vital Records
Program.
4. Supplemental Distribution: All offices have
completed tev'iew and aot n o,,~3D ;hol, tags except OBGI, which
may have further reductions during July. The purge has been
most constructive in tightening up on the storage of SD
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material. It resulted in most components revising their
requirements downward -- OBGI cutting theirs by approximately
50%.
5. It is worth noting that in a number of cases the DDI
was able to realize reduction in Inactive Records by updating
Records Control Schedules in which certain material classified
as permanent on the original schedule were, after careful
review and analysis, reclassified as temporary. Roughly one-
half of the DDI area Records Control Schedules were revised
during purge-time and at least three more offices are presently
at work on schedule revisions designed to accomplish a more
realistic approach to records management and retention.
6. Inventories are now being made of all active records
retained by the Intelligence Directorate. These will be sent
to the DDI Records Management Officer who will use them as
the basis for the Records Retention Plan for this Directorate
and for the assignment of Office of Record responsibility.
7. The concentrated efforts to purge inactive records
will be continued throughout the Directorate. All offices are
highly sensitive to a continuing need to screen records
thoroughly before retirement and to destroy them whenever
possible.
25X1A
Chief, Administrative Staff
O/DDI
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