RECOMMENDED SPECIAL PROCEDURE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP69B00596R000100090038-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: November 16, 2016
• Document Release Date: December 15, 1999
• Sequence Number: 38
• Publication Date: July 7, 1966
• Content Type: MF

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7
DID/S& T-3578/66
7 July 1966
MORANDU M FOR- executive Officer, DD/S&T
SUBJECT: JECT: Recommended Special Pr,>cedure
1. The purpose of this meemoranduax is to ~-ecom anjjend a
now procedure which should improve the now of management
and contr *l information between the Dl/5&T and the Offices.
Z. A primary olaject ve of any management ystem is to
improve c3nunuaieations between management and production
elements. In the DD/ T organization, this division can be
thought of as the DI3/$& T and his Staff for management and the
Office Directors and their elements for production. Dr. Wheelon,
in maf decisions regarding his R&D and other funetio
responsibilities, wrest ,have the best available information, but,
at the +eauie time, it roust be essentially limited to the things
necessary for his understanding of the particular. >. ubject at
In the cast of the Office Directors, they must have the
benefit of guidance and direction from Dr. Wheelon, yet they
must be provided sufficient latitude in their exercise of Judge-
ment that perutits therm to carry out a viable and completely
flexible program. Deviation from this delicate balance can
result in incomplete information available to both groups or it
Could result in complex procedures that provide a wealth c
manageeraaont Information but very little in the farm of actual
production and program execution.
3. If we conclude that the information contained in
proceeding paragraph is essentially a correct assumption, then
it is iucumbant that we examine the current procedures
providing information ttia ItVheelon. Cc>nc,,:)mitantly, we must
review the current pr: cedures by which p:.iicy guidance and
information is disseminated to the Office Directors. In order
to preclude a lengthy dissertation on this particular subject
let it suffice to say there are procedures to provide for a
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:T: Recommended Special Procedure
require the development of p~
iss`itiation and review A projects and to
core detail subjects which are of high interes
Dr. Wbesslott. In the main, these procedures are effective.
problem Is generally -,,no of how to establish and ma
ccssrnsarzunications loop on, a day-by-day basis. On the surface
may not appear to be a serious problem, but in a dynamic or
ization, directing an R&D program running into the multiar illir)
.ptiaag to conduct collection and processing operations
collaboration with other Agency components and frequently in
coordination with other external organisations, any breakdown
in the full and complete understanding of policy and procedures,
on an even temporary basis, is intolerable.
4. the basis of the above, I believe that relatively
simple system, which I will hereafter reeler to as the Daily
Capsule, CGuW significantly o #ane a the Dl /Sob T c amznunicatt a
$yeteznn. In. myF sic,n, the prime purpose of this system would
be to provide very timely information to Ir. Wheelon, but in so
doing, it would significantly enhance the rate 4 feedback to the
Offices and the DD/3&T Staff. The concept for Daily Capsule
would work essentially as follows: (a) one component of the
DD/SliT Staff would be designated as a responsible element for
the preparation ? f the wily Capsule. The Daily Capsule would
consist of a very brief presentation (5 - 10 minutes) at the DD/ a& T
morning Staff meeting to cover significant developzne rAs
past g4 hours and to include any items which the Office Di
felt should be brought to the attention of Dr. Wheolon. The range
-
would include intelligence developments of particular
note or interest to Dr. "heelon,. R&D projects which bad been
completed and were now ready for deenonetrss tion. now projects of
signitic s e which were to be sent through the approval system,
stgnificaset cstngess in administrative processes and procedures,
any directives -f note received from the LCI or the Executive
Staff and other similar high interest items; (b) the DD/S&T
ible for the preparation of the Daily Capsule
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SUBJ, .CT Recommended Special Procedure
would, on a daily bsis, contact each of the Offim and the
other DD/S&T Stag components to solicit material for the
Daily Capsule prior to presentation at the rn;>rnin,
meeting. LLch item would be reviewed with the r -,cecutive
Officer to insure 'mat it was appropriate or that the infor
to be presented contained enough detail to permit Dr. Wheelon
r skee some type of effective judgement. (c) At the conclusion
of each Staff meeting, the Drs/S&T responsible Staff Component
would then compile a Daily Capsule Memo which very briefly
touched upon each subject c:jvercd and outlined the action and/
r the comments by Dr. Wheelon. This paper would constitute
a written record and would clearly establish the course
action desired by Dr. 'Wheelon, the responsible Office (or
Staffs a the time that the action was expected tc be completed.
5. I would appreciate the opportunity to discuss this
d procedure with you in greater detail.
25X1A
Distribution:
C/DD/S&T
i- r. 25X1 A
DD/ T Registry
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