II. NARRATIVE SUPPLEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000200120036-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 16, 2000
• Sequence Number: 36
• Content Type: MISC

Approved For Release-2000/08/25 : CIA-RDP57-00042A00020'Ul20036-6
NINE H-PERM
Special Factors
there are no special factors peculiar to this installation or
which create special problems relative to machines, personnel,
etc.
Bement Controls
The authorization required to undertake any new job or discontinue
any existing one is based upon a study and rec tion in each
and approval by the Chief, Finance Division and the Comptroller.
Beginning 1 July 1953 a daily record of man-hours expended and
,ings made is maintained and summarized very and is used to
estimate future man-hour requirements. There were no machines
discontinued or declared excess from 1 January 1953 through 30
June 1953.
c. AMpppy Evaluation
Ap a tely two years ago the general and subsidiary ledgers were
maintained in hand-posted ledgers. The volume of transactions and
the multiple use of the data recorded made it Impractical and un-
economical to continue the hand-posted ledgers; hence electrical
bookkeeping machines were Installed.
Approved For Release 2000/08/25 : CIA-RDP57-00042AO00200120036-6
 Approved For ReleaseOO/08/25 : CIA-RDP57-OOO42AOOO2O0iO36-6
s:$IBIT A
Installation Electrical Business Machines may
?leport for House Appropriations Committee
a'rganizational Unit $''iseal Division Gat-Ion (city) W h t D.
Bureau ee s. nc Appropriation or other Dad4pt tifieatton
Department or Agency
Units or Equi
General Ledger
Descri ion:
or Owned -
rcent of ace
NO. or Utilization Amm14l Udilr 3 Over 3
: Years or
Units F.Y. 1 : Lot
Bookkeeping 1 No
Machine Record
Class 31 Maintained
Total
$51,23I.92
1 -0-
Operating Data 1953 Fiscal Year
lean Years Amount
Analysis of Contract Services: Operating Personnel 0.22 $1,022.00
Supporting Personnel -0- -0-
Other Personnel -Q ~--o -Total 0.22 $1,092.00
Machine rental XXX $ ..0-
Card and paper supplies m 50.00(EST.)
Contract servicesXXX ,..- -0-
Total
Planned Expansion or Reduction in F.Y. l W-*
No planned Expansion
Functions Performed:
Machine is used for posting documents to Agency books of Account. (General
Ledger)
Auxiliary equipment, such as addressing equipment, electric typewriters, adding
machines, etc., included to adequately present the installation and the functions
performed by it, should be listed on a separate schedule and attached to the
appropriate installation report.
This format is provided to obtain a reasonable degree
of similarity and consistency in all presentations.
Blank forms, if used, win be supplied by the agency.
Deviations deemed desirable should be discussed with
the designated GAO representative.
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 Approved For Release 2QQ0/08/25 : CIA-RDP57-00042AO002001QW36-6
II. NARRATIVE SUPPLEMENT
a. Special Factors
None
b. Management Controls
The authorization required to undertake any new job or discontinue
any existing one is based upon a-stud.Land recommendation in each
case and approval by the Chief, Uee Division and the Comptroller.
Beginning 1 July 1953 a daily record of man-hours expended and
postings made is maintained and summarized weekly and is used to
estimate future man-hour requirements. There were no machines
discontinued or declared excess from 1 January 1953 through 30
June 1953-
c. Agency Evaluation
Manual posting to Agency records of accounts would require sub-
stantially more personnel at a higher cost to the Agency. Speed
and efficiency would decrease greatly under the manual system.
Approved For Release 2000/08/25 : CIA-RDP57-00042AO00200120036-6