ELECTRICAL BUSINESS MACHINES SURVEY FOR HOUSE APPROPRIATIONS COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000200120023-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 16, 2000
• Sequence Number: 23
• Publication Date: September 25, 1953
• Content Type: REPORT

Approved Fo( Released
166 a/ Qf 57-0004FAQOOO1i2 023453
Electrical Business Machines Survey
for House Appropriations Committee
Machine Division
Washington, D. C.
Identification: '
Operations CIA
Units of Equipment - Rented or Owned - June 30,
1953
ent o
P
Purchase Price
erc
No. of Utilization
1
Annual Under 3 Over 3
Rental: Years of Age: Years of Age
953
tion: Units: FY
Descri
Trade Name:
p
IBM
Punch
25
59
10,020.
IBM
Verifier
13
66
7,020.
4
IBM
Collator
9
68
10.
13,
IBM
Sorter
11
77
7,920.
6
IBM
Statistical Mch.
1
54
0.
3,0
6
IBM
Tabulator
4
70 V
0.
32,1
8
IBM
Reproducer
3
57
+0.
3,
IBM
Gang Punch
1
31
900.
IBM
Interpreter
3
50
2,700.
ax Card
lax Card
Electronic
Scanner
Electronic
i
6
12
138,000.
ver
Rece
Total
$1,030.
1000.
-of
imn--Management. Gezatrrl fewexp~ arata.c~n -ges
ct
v? s'
-
.
,
r
-wee
Operating Data 1953 Fiscal Year
Man Years Amount
onnel
P
151, 9T+5
Analysis of Contract services:
ers
Soperating
orting Personnel
u
27.8
103,561
pp
Other Personnel
10.2
52,591
Total
.?
3081097
Machine rental
xxx
73,670
6
Card and paper supplied
xxx
45,
85
t services
t
xxx
rac
Con
119,355
Total
Planned Expansion in FY 1954:
Man Years
Operating Personnel
11.3
Supporting Personnel
9.2
Other Personnel
Total
21.3
Amount
41,161
11-1,,22099
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MrAtqO
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Planned Equipment Expansion in FY 1954:
Additional
Discontinuances
IBM
4 Collators
4,980.
2 Collators
4,740.
IBM
1 Sorter
720.
2 Reproducers
2,640.
IBM
1 Statistical
1 Gang Punch
900.
Machine
6,780.
5,280
IBM
3 Reproducers
3 060.
155, o.
Net Increase $7,260.
Functions Performed
This installation provides indexing support to the Biographic,
Industrial, and Graphics Registers of OCD, and the CIA Library. Specifi-
cally, its functions are:
1. To index, store, and provide biographic information on
foreign, scientific, and technical personalities.
2. To index, store, and supply periodically and on request
information on industrial installations throughout the world.
3. To index, store and supply, periodically and upon request,
information relative to the spot photography; personality photography
and the motion picture film holdings of the Graphics Register.
4. To index, store, and supply information on the intelligence
document holdings of the CIA Library.
All of the information indexed and stored by this installation
is accomplished by punched cards and a portion of the information is
supplied through the use of standard IBM equipment; however, a large volume
of the information is supplied on intellofax tapes which are prepared
on Faxcard Scanners and Faxcard Recorders which employ cathode ray scanning
techniques in transferring date from the index cards to the Intellofax
tapes.
Other functions of the installation include the preparation
of listings of index cards arranged in various ways to be used by analytical
personnel in their day to day activities, preparation of offset printing
plates from which a. large portion of OCD publications are printed.
1i
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II. Narrative Supplement Machine Division, OCD
A. Special Factors
This installation was set up with several special factors
in mind: (a) Security, by consolidating all OCD punched card functions
in one installation it was possible to store all cards containing
references to classified material in one secure area. (b) Work Schedules
and Peak Period Operations, since it is impossible to ascertain when
any division of OCD will be called upon to furnish information on a
crash basis, all equipment is arranged in such a manner so as to make
it available to all divisions at all times. (c) Uniqueness of
Operations, the idea of indexing intelligence material is in itself
unique and furthermore the various methods such as printing information
in clear text on the punched card, and the transfer of this information
to paper tapes by Facsimile Scanners is not carried on by any other
machine installation now in existence. (d) Physical Location, since
OCD`s information furnishing facilities depend to a great degree on
the several punched card indexes, it is imperative that the machine
installation be located as close to the other components of OCD as
possible, also the source material for the punched cards is prepared
by OCD analytical personnel so the problem of transportation of this
bulky material is avoided.
To summarize, this installation is set up in the best possible
way to serve the substantive intelligence needs of the agency and is
located in the area where most of the research activity is carried on.
B. Management Controls
Authority to undertake new jobs or discontinue old ones
originates with the Assistant Director for OCD or the several division
chiefs.
There is little or no standardization of procedures because
the variety of source material handled and the different types of end
products required.
Machine usage is recorded on forms which are placed on each
machine, the operating personnel indicates time used by project. The
forms are collected daily and the usage is punched and the cards
accumulated, and monthly reports are prepared showing usage by project
and machine. It is felt that the percentages shown in Exhibit A are
from 8 to 15 per cent low because of the failure of operating personnel
to record all usage; this statement is based on percentages which have
been compiled for the first two months of FY 54 when the operators
were more closely checked.
With regard to the notes shown on Exhibit A: (1) The
percentages shown for punches and verifiers are low because of the
difficulty in recruiting personnel and the time involved in procuring
equipment. The policy has been to procure the machines and have
them available as personnel come on duty.
U07PT
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Machine Division, OCD
(2) The type 101 Statistical Machine was installed for
only two months of FY 53; however, because of the versatility of this
machine and increased work loads in information searching, it is felt
that we will be able to utilize two of these machines an estimated
75 per cent of the time.
As to standby equipment, the only machines that can be
considered standby are the punches and verifiers discussed above.
A constant check on machine utilization is maintained through
the analysis of the use figures contained in the monthly reports.
Regarding production standards, the only function where
adequate standards can be maintained is in the key punch and verifying
operation. These standards are used as a basis for personnel evalua-
tion reports, periodic pay increases, and promotions. All equipment
discontinued from January 1 to June 30, 1953 was replaced by newer,
more modern equipment.
C. Agency Evaluation
The approach taken in the set up of this installation was
based on a need for having a central installation which could deal
with substantive intelligence matters exclusively. The plan has
worked. to the satisfaction of,a.ll of the divisions and registers of
OCD because the machinery is arranged in such a manner so as to
afford extreme flexibility of operation and utilization.
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Approved For Release 2000/08/25 : CIA-RDP57-00042A000200120023-0