ANNEX 1 PROPOSED TYPE OF PROJECT CONTROL PROCEDURE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000100160003-9
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: November 11, 2016
• Document Release Date: August 21, 1998
• Sequence Number: 3
• Content Type: REPORT

Approved For Release : CIA-RDP57-00042AO00100160003-9
Annex ].
PRrn10SIn TXPS (1711 PROJaCT
CONMOL
PR(r,
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1. PROPOSED TIPS OF PROJECT COI RQL PRA - USE OF PROJECT COlI tOL
RWW F-M FQR FO[B( --~
a. Project Originating in St/PC
St PC prepares ?orm in 4 copies and forwards copies 2 to 4
to division --riespowsibis. Retains copy 1 for master control.
Division assigns branch responsibility. Retains copy 2 for
division control; forwards copies 3 and 4 to branch responsible.
Branch estimates completion date and man-hours required. Retains
copy for branch control. Forwards copy 4 to analyst responsible.
Analyst retains copy 4 during the life of the project for refer-
ence and research man-hour recording.'
b. Project Originating in Division
(1) Division prepares POR Foam in 4 copies. Forwards copy 1 to
tP-C for master control purposes; forwards copies 3 and 4 to,
branch responsible.
2) St/PC receives copy 1 from division for master control.
3) as &.0).
(4) Sam. a# a.(4 .
c. Project Originating in Branch
(1)
Branch prepares PCR Form in 4 copies; forwards copies I and 2
to vision responsible. Retains copy 3 for branch control;
forwards copy 4 to analyst responsible.
Division checks and forwards copy 1 to St/PC and retains copy 2
ro-r vision control.
St PC retains copy 1 for master control.
Sen* as a.(4).
d. More than one analyst assigned to a project
(1) Branch copies 3 and 4 of PCR Form in required amounts t
supply a work copy for each analyst to be assigned a
ion of a project. Copies No. 4 forwarded to responsible
analysts .
(Note: In these cases the branch would report the percentage
completion of the overasU project. Analysts would report in-
dividual progress on their respective portions of the project
to the branch where su maary progress would be accounted for
and reported.)
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PROJECT CONTROL PROCEDURE
PROJECT CONTROL STAFF
A-PROJECT ORIGINATING IN ST/PC
Master
Control
PCR Form
1
Master
Control
PCR Form
1
PCR Form
1
Control
Division
Control
Branch
Control
Analyst
Work
Copy
D-MORE THAN ONE ANALYST ASSIGNED TO PROJECT
Analyst
Work Copy
Analyst
Work Copy
Division
Control
PCR Form
3
Branch
Control
B-PROJECT ORIGINATING IN DIVISION
Division
Control
Branch
Control
Analyst
Work
Copy
Analyst
Work
Copy
C-PROJECT ORIGINATING IN BRANCH
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 Approved For Release : CIA-RDP57-00042AO00100160003-9
FLOW CHART
PROJECT CONTROL PROCEDURE
(ALTERNATE)
PROJECT CONTROL STAFF DIVISION BRANCH
C-PROJECT ORIGINATING IN BRANCH
Master
Control
Division
Control
2.1
3
Branch
Control
Analyst
Work Copy
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 Remarks
Project Title
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ORR
PROJECT CONTROL
RECORD
CONTROL. RECORD
To eleased Date
ASSIGNMENT DATA
PROJECT STATUS
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HOUR RECORD
Date
Hrs.
Acc.
Hrs.
Date
Hrs.
Acc.
Hrs.
Date
H rs.
Acc.
Hrs.
Date
H
rs.
Acc.
Hrs.
Date
Hrs.
Acc.
Hrs.
Date
Hrs.
Acc.
Hrs.
TOTAL
ontrol-No.
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2. PROCT PROD SS REPORTING PROC IRE - USE OF PRoajgCT FEROMMS REPORT
: PPR Ft# t
tea. Analyst Prepares PPR Form in one copy and forwards to branch
control.
C.
(1) Enters Project Control Number
(2) Revises Estimated Ccupletion Date if required. Remarks Hazy
be entered in appropriate space at bottom of form.
(3) Notes the accumulated man-hours expended on the project to
date.' (Taken from man-hour record of the Project Control
Record of the project.)
Checks appropriate Project Progreso box denoting the project
status completion phase being reported.
Signs his nab, division, breach,, and reporting date.
6) indicate proper routing.
.7)) Cross reference this report information on Control Record
portion of PCR Form for the project - analyst copy.
Branch control receives PPR Form fern analyst; enters the informa-
tion reported on their control copy of the PCR Form; forwards, by
routing, the PW Poem to division control.
Division control receives the PPR Form from branch control; enters
the information reported on their Montroi copy of the PCR Form;
forwards, by routing, the PPFt Form. to master control location in
the Project Cool Staff.
-t/PC, master control, receives thaw PPR. Form from division control;
-mratex's the irRormatian reported on the =star control copy of the
CR Form; retains PPR Form for f l ]a or destroy*.
*Rote: When more than one analyst is assigned to a project, PPR's
hou1.d be' submits by each aa~alys'. to the branch controlChere the
true summitry project status would tie determined and reported via a
sunmazy P Form to division control and to St/PC
*See Following Procedure Flov Char-;, corresponding steps 1, 2, 3,
and 4.
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 Approved For Release : CIA-RDP57-00042AO00100160003-9
FLOW CHART
PROJECT PROGRESS REPORTING PROCEDURE
PROJECT CONTROL STAFF
DIVISION
BRANCH
ANALYST
PPR Form
PPR Form
PPR Form
PPR Form
1
1
1
1
4
3
2
1
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A - (
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ROUTING
0 R R
To
Released
Date
PROJECT PROGRESS
REPORT
Project Control No.
Revised ECD
Acc. Hours
Project Progress
STARTED 70%
C~ 10% 80%
30% I1 90x
C~ 50% COMPLETED
Reported by
Division
Branch
Date
Remarks
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30 Time Charge Reporting procedure - Use of Time Charge Report Form TCR Form
General Usage
To re used by organizational elements or individualr for reporting
the expenditure of time by special specific category.
To be used to report inter- or antra-divisional( support time
expended which is chargeable to a epecific project, ogram, consumer
in order that total "time cost" may be m~intainedo
To to used by analysts, nonaprofee Tonal personnel, supervisory
personnel, etc. ar neededo
May he used internally to account .or time categories for local
management analysis, etc.
Procedure
# (a) Analyst prepares TCR Form in one copy; enters complete pertinent
information; in,?icates proper routing and forwards to branch
control.
* (b) Pranch control receives TCR Form from analyst; accomplishes
proper disposition of the information reported and, if required
for the 'information reaortedfl indie-ates proper routing and
forwards the TCR worm to division 4;ontrol.
(c) Division control receives the TCR ?orm from branch control;
accomplishes proper disaosition of the information reported
and, if required for the information reported, indicates proper
routing and forwards to St/PC, Maser control,
* Id) st/PC, master control, receives tho T+CR form from division
control; accomplishes raroner dispo ition of the information
reported; retains the TCR Form for file or destroys.
"see following Procedure Flow Chart. corresponding steps 1,2,3 and h.
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 Approved For Release : CIA-RDP57-00042AO00100160003-9
FLOW CHART
TIME CHARGE REPORTING PROCEDURE
PROJECT CONTROL STAFF
DIVISION
BRANCH
ANALYST
TCR Form
TCR Form
TCR Form
TCR Form
1
1
1
1
4
3
2
1
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ROUTING
To
Released
Date
OR R
TIME CHARGE
REPORT
Charge to Control. No. etc. No. of Hours
PROJECT
0 PROGRAM
0 CONSUMER
OTHER
Type of Time Expended
RESEARCH
INTELLIGENCE MAINTENANCE
ADMINISTRATION-
TRAINING
CONSULTATION AND CONFERENCE
Reported by
Division
Branch
Date
Remarks
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o~ PP, Mai" ...'ercen~L a G+~ lt,t.ion
1.13 recommended that the progres- of any given project be
..-sported to the Project Control Staff ix terms of percentage
completed. It is recognized, however, that projects vary in size,,
nature, manner of accomplis.hmeAnt, etc,, Therefore, it is necessary
ii at divisions and/or branches prepare check lists of tasks and
es'Po sibilities peculiar to their rezcpr=-tine organizations in
a?.ccordance with a uniform percentage coax a1etion range common to
esl.l projects reported on.
A sample check 1"3t indicating a h ciothetical case' follows
as asi example of how this phase in the r:ropose-d Pm,- ect Control
i yetem could b ; developed. Each divisic s'i should establish their
awn check list of tasks and responsibil' Dies and set up their
particular criteri& bey- which the standard percentage completion
range for their projects may be reported in accordance with a
standard procedure for all divisions.
These cheek lists should be intai Zni.tial draft started,
80%
air
Final draft completed .. re a44 for r evisw soor+ ati,
tree eta.
90%
Final per completed sub j t to final ooordi nation.
Complete
Ce eete o rdt;n t1.er ' eet, Yv eet submitted
to rester.
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 Approved For 57-00042A000100160003-9
trola t- hold individual accountable for results in exercising
tneiT authority. The proposed system ib designed to provide these
contiols by supplying the required info mation needed to establish
adeq ate control at all supervisory bevel.
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