RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP57-00042A000100080006-5
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: November 11, 2016
• Document Release Date: August 27, 1998
• Sequence Number: 6
• Content Type: REQ

Approved FQtelease CI 042A0100080006-5
SECU ATION
RECOMMENDATIONS
FILL AUTHORIZED LIBRARY CLERICAL POSITIONS AT ONCE. REQUEST
PERSONNEL DIVISION TO DIRECT THE NEXT TWENTY-.TWO SECURITY
CLEARED AGENCY RECRUITS TO THE LIBRARY. (DETAILED LIST
ATTACHED)
FILL THE FIVE FY 53 LIBRARY CLERICAL POSITIONS AND AUTHORIZE
RECRUITMENT OF PROFESSIONALS BY 1 DECEMBER 1951. (DETAILED
LIST ATTACHED)
PROVIDE 900 SQ. FT. OF SPACE IMMEDIATELY IN L OR K BLDGS.
FOR THE ESTABLISHMENT OF THE APPROVED BRANCH OF THE CIA
LIBRARY.
OBTAIN APPROVAL OR DISAPPROVAL FROM'THE RESEARCH OFFICES
RE THE FOLLOWING NEW PROJECTS (DESCRIPTIONS ATTACHED):
PROJECT I - Microfilming of All Incoming Intelli'-
gence Documents..
PROJECT II - Bibliographic Survey of Intelligence
Collections.
PROJECT III - Expansion of the Indexing Program for
Books and Documents.
PROJECT IV Branch Library Service to OPC.
PROJECT V CIA Library Reference Service.
AUTHORIZE RECRUITMENT BEGINNING 15 NOVEMBER FOR POSITIONS,
REQUESTED IN APPROVED PROJECTS.
OBTAIN CONCURRENCE OF OSI, ORR, AND 0CI TO INCREASE OCD'S
SPACE ALLOTMENT TO ACCOMMODATE NEW PERSONNEL REQUESTED
.IN APPROVED PROJECTS.
Approved For Release : CIA- DP57-00042A000100080006-5
 A proved F-4 Release : CIA-R 440-1.4 42A0Q0100080006-5
(RCo TI0 1) SECURITY INFORMATION
Listed below are the twenty-two Library positions which are now
authorized and vacant:
tin
Positions Services to be rendered when on dut
Analysis 8 0S-, Lib. Assts. These typists will convert document
Branch abstracts received from the Offices
into Intellofax index cards.
Book 1 GS-3 Clk. Typist This person is scheduled to convert
Branch 2 08-5 Edit. Ciks. Office book and periodical orders into
purchase requests. to the publisher.
To select clippings from English-
language newspapers and periodicals
according to requirements submitted
by all Offices*
ocument 1 OS-4 Mail-File Clk,These clerks are needed t
s
ed
pe
o
up
Branch 2 G5>3 Mail Clks
the
i
.
process
ng operation for incoming
2 0844 Lib. Asetso documents. One at the intake point
to sort material, ;as J.t arrives, another
two to type preliminary cataloging
information on mats, and the other two
at the distribution point to assist in
the delivery of documents to the Offices.
Reference 105-4 Lib. Asst. These clerks help out in the Files
Branch 1 Lib. Asst. and Circulation Sections. They locate,
1t 0$-.) Lib
A
e
.
set
. charge-out, and recall books, documents,
and periodicals requested on loan by
the Offices. They are also involved"
in the inter-library loan process.
(The Files and Circulation Sections
have been averaging 51500 completed
actions per month. The number of
requests received, however, has been
running higher and is rising steadily
as new researchers come on deck. A
status check made on 9 October of
outstanding requests in the Section
indicated that 11,337 requests were
in the mill. Present "on duty" Section
strength cannot possibly keep up with
the workload.)
Approved For Release : CIA-RDP57-00042AO00100080006-5
 CUM
?release : CIA- 042A000100080006-5
SECURITY INFORMATIOP
Listed below. are the five clerical positions requested for FY53:
4 OS..1 Libr. Assts. For duty in the Files
1` Gb-3 L1,6.. A t :, , and Circulation Section.
Z shed below are the fourteen professional positions re u st
e
el
e
for Was: q
Document
1
GS-9 Librarian
Branch,,
2
GS-'7 Librarians
07
Analysis
1
GS-12 Editor
Branch
3
!t
(3S-9 Lib. Analysts
(3S-7 Lib. Analysts
A4kt
1
0S??7 Cataloger
Branch
2
0S-5 Catalogers
be to cull out material
from the Batch System
which does not rightf31l]y
belong in it; and, to
improve the quality of
the preliminary cataloging
now done on mats,
To monitor the Batch
System. Their job will
To increase the number
of current documents'
indexed by 30%; and, to
edit, revises and keep
orient the CI A 'Intelli-
gence Subject Code.
To catalog enclosures to
intelligence documents and
catch up on the backlog
Of foreign language titles
on hand in the Agency which
have never been cataloged,
Approved For Release : CIA-R~~P7-00042A000100080006-5
1
41
 SECRET
Approved Foeleas -RDP57-00042A000 00080006-5
CURITY INFORMATION
(RECOMMENDATION 4)
PROJECT I -- MICROFILMING OF ALL INCOMING
INTELLIGENCE DOCUMENTS
The CIA Library wishes to offer maximum services to all Offices. It
is now faced with the dilemma of coalescing two variations in point of
view as to these services. On the one hand, some of the library users
insist on an inviolate set of documents in the Library at all times, On
the other hand, some insist on the availability of library materials to
their respective Offices upon demand. These conflicting views now reach
the Office level.
The Library proposes that it microfilm all intelligence documents
currently received, keeping a copy of the document
ll
as we
as the microfilm.
available, At
The .microfilm would be availably at all times both for viewing purposes 0_..A
a for re
roducti
i
p
on
n
when the requestor r. c
a-a copy. The document itself will be a Reference Copy available
on loan for a pe
i
d
t
r
o
no
to exceed one week. Single copy originals will
be the only Lim Reference Copies that will be routed on initial dis-
sem4ne+4
To attain this type of optimum service, the CIA Library estimates
the following additions to its current table of organizations
No.
Grade
Title
1
GSY-9:
Chief
2'3
05-5
Camera Operators
l
GS-5
Film Processor,n`-~
1
Wit'
Film Inspector.
2
08.44
Index Clerks
2
GS-L
Preparation Clerks,
2
08-I
Assembly Clerks.
/
--
DuI3 ties
To supervise the Section,
To run the cameras.
To process the film in the Library.
To inspect completed film.
To index film for control purposes.
To prepare the documents for
.microfilming,
To assemble the documents after
filing.
The project presented is URGENT. Approval should b i
as possible, provided all Offices concerned agree that thegsolutionswill
yield the service desired.,
rr-,
fly }
Approved For Release : CLA- 7- 00042A000100080006-5
 ? ee t
r RcIease : CIA-RDP51 0d042A000100080006-5
SECURITY INFORMATION
PROJECT II M BIBLIOGRAPHIC SURVEY OF INTELLIGENCE COLLECTIONS
DISCUSSION: The concept of "central intelligence" has given rise
to the development of highly specialized methods and techniques for
intelligence research. Most scientific and educational research work
generally begins with a survey of the major bibliographic sources in
the subject fields In intelligence this is not yet possible. There
is no guide or checklist to the documentation resources and facilities
of the several intelligence.agencies; there is no basic reference tool
for intelligence materials; and there is no bibliographic service
available to CIA researchers to which they can turn for information on
the documentary resources in special libraries in the United States.
CIA researchers have repeatedly requested that a project be
initiated to organize bibliographic sources of information of interest
to intelligence. They believe that such a project is extremely impor-
tant to their work because it will shorten the time they now spend
investigating "he saylt sources-and provide them with a comprehensive,
well-focused approach to available documentary materials.
The Reference Branch of the CIA Library as much as it is in
sympathy with the project cannot now, or in the forseeable future,,
undertake a special project of this type with its assigned staff. To
do.the job and do it well would take the services of an additional
six (6) Reference Librarians of OS-11 calibre.
PERSONNEL REQUIRED: (6) GS-11 Reference Librarians `
(1) GS-`/ n
Approved For Release : CIA FZp ?J7-00042A000100080006-5
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