MEMORANDUM FOR: MR. CARL DUCKETT FROM L. K. FROM WHITE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000700020004-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: July 25, 2006
• Sequence Number: 4
• Publication Date: February 4, 1967
• Content Type: MF

Approved For Release ~b~;Ytf TVYAr=R l ga 1 MMW00020004-1
4 February 1967
MEMORANDUM FOR: Mr. Carl Duckett
Thanks very much for the opportunity to
review your Project Officers Handbook. Something like this is
certainly in order, and I applaud your efforts in this regard.
I do have one suggestion, but this may not
be the place to handle it. In any case, almost without exception
when a project from your directorate is submitted to me for ap-
proval or recommendation to the Director, the documentation is
so voluminous and written in such highly technical terms (at least
for me) that I have neither the time nor the ability to cope with it.
Even the covering memoranda, plus the PPB comments which
accompany them, don't solve my problem. Presumably I am
expected to read through reams of contractors' proposals, etc.
As you know, quite frequently this results in my asking you or
others from your directorate to come and explain the proposal
to me. I find almost without exception that your people are very
articulate and quite capable of explaining in terms I can under-
stand what the project is about, why it is needed, etc. I always
finish by saying, or at least feeling, that if you had told me this
in the first place we could have saved a lot of time and trouble.
My point is an obvious one. Why not have
a section in this Handbook which requires the Project Officer to
produce a very brief description of the project in non-technical
terms which the layman can understand. I think this might go a
long way toward training your Project Officers to make their
presentations in terms which the unwashed can understand and
appreciate.
As I said, this is meant to be purely con-
structive. The Handbook m ` not be the place to take care of it;
you do with it what you like.C
td 3
ExDir:sbo
Distribution:
0 - Adse w/Handbook
---I` - ER 1 - ExDir
l
?"JJI
Approved For Release ~ ; ~ IAF Q '790EQ1 7~R,4Q700020004-1
 Approved For Release 2006/07/? .,, ;;l& DP80B01676R000700020004-1
DD/S&T 408-67
30 January 1967
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT : Project Officers Handbook
Pxocutive Aogierq
/_ v-
1. We have prepared a Project Officers Handbook to
provide simple, comprehensive guidance and direction to S&T
Directorate personnel, especially our R&D Project Officers,
on the organization and conduct of technical programs. Sections
of the Handbook deal with the procedures for defining the needs
for technical work to support the Agency's objectives, for
initiating contract supervision and administration. Several check-
lists and similar guides have been developed to improve the com-
pleteness and thoroughness of our technical efforts without
encumbering our Project Officers.
2. The Project Officers Handbook is consistent with the
instructions and guidance provided by the Procurement Handbook
and a copy of the Procurement Handbook is included
in the Project Officers Handbook because of the numerous
references to the Procurement Handbook and the greater detail
provided in some areas by the Procurement Handbook.
3. I am sending copies of the Handbook to the other Deputy
Directors, and to TSD, COMMO, NPIC, OPPB, and the Office
of Logistics for their information: drafts were previously dis-
cussed and provided to TSD to assist them in the preparation of
a similar handbook for their use, and early drafts have also been
provided to Procurement Division, Office of Logistics and OPPB.
4. The Handbook is intended to be a working tool for Project
Officers and is published in loose leaf form to facilitate changes
and recommendations. Comments and suggestions have been
solicited from the other components of the Agency as well as the
Approved For Release 2006/07/25 : ('I)k'`F'60B01676R000700020004-1
 Approved For Release 2006/07/25: 04A-R B01676R000700020004-1
DD/S&T 408-67
Page 2
Project Officers, and I would particularly welcome any
recommendations which you may have,
Attachment:
Project Officers Handbook -
Copy No. 1
CARL E. DUCKETT
Acting Deputy Director
for
Science and Technology
-,3
Approved For Release 2006/07/25: CIA- 13 0B01676R000700020004-1
 Approved For Release 2646/O7125.9 CIA RQP 0BO1676R000700020004-1
rw
DD/S&T 33867
24 January 1967
MEMORANDUM FOR: Project Officers
1. The increasing number of technical activities of the Agency, the
extension of these activities into many technical fields, and the broad scope
projects spanning from applied research to production of operational equip-
ment, have combined to increase the complexity of the administrative and
business practices relating to our research, development and engine er:in.g.
The resulting undesirable administrative burden on the Project Officer ha:
been compounded by confusion resulting from inadequate communication
of the necessary procedures for the initiation and management of technical
work.
2. With the cooperation of the Office of Logistics, Procurement
Division, and the Office of Planning, Programming and Budgeting, we have
been able to eliminate duplication of effort and reduce paperwork for con-
tracting to a minimum. This Handbook is designed to improve internal.
communication and thereby reduce procedural uncertainties in contract
activities. Included in the Handbook are guides and checklists which are
not applicable to all efforts, but the format, outlines and procedures will
save time when required, help to assure completeness, and be generally
useful to you as a working tool.
3. The Handbook has been prepared in loose leaf form so we can
promptly take advantage of any useful suggestions which will improve the
effectiveness of the Handbook as an understandable and authoritative guide
in your work. Please familiarize yourself with the Handbook, ask
questions about any areas which aren't clear, use and apply the procedures
conscientiously, and let me have your comments and recommendations for
improvement, so we can develop and establish the most effective and useful.
practices possible for full application at the start of FY 68. STAT
CARL E. DUO E`S'T
Acting Deputy Direc6orW
for
Science and Technology
Approved For Release 2006/07/25: CIA-RDP80BO1676R000700020004-1