PROFESSIONAL ADMINISTRATIVE OFFICER PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP55-00001A000100150005-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 16, 2000
• Sequence Number: 5
• Content Type: MF

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S"'CULT Ld'6Tro-a"Y.
MEMORANDUM FOR: Director of Training
FROM : Chief, Plans and Policy Staff
SUBJECT : Professional Administrative Officer Program
1. A survey of Agency offices pertaining to the problem of
developing a plan and program for providing additional adequately
trained professional level administrative officer personnel has
been completed. Several of the Offices indicated there was a need
for establishing such a program and would support it by supplying
background material and instructors for the course.
Following are some comments by various Agency officials
expressing support of the proposed program:
"I think that there is a definite need for such a
program and that we should be primarily interested in
sponsoring and supporting it in every way possible."
(L. K. White, ADD/A)
"....if a special training effort is initiated, the
Personnel Office will cooperate with the Office of Training
in any way that may be desired, including the detailing of
members of the staff to lecture upon subject matter related
to their responsibilities, and the preparation of pertinent
instructional or informational materials." (F. Trubee
Davison, AD (Personnel).)
25X1A
0k)
- Advisor for Management)
tine personnel. ....The Management Office would be leased to
render any support of assistance upon request." 25XIA
"This Office is in position to provide 0/TR with informa-
tion and background material on the financial phases of ad-
ministration for use in developing an administrative officer
training program..... We shall be happy to cooperate with
the Training Office to the limit of our resources and facilities
in the development of an administrative officer training pro-
gram." (E. R. Saunders, Comptroller)
"Unquestionably there is a lack of depth both Agency-wide
and Office-wide, of properly trained and qualified administra-
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"To date, 0/CI has not engaged in any program for providing
additional adequately trained professional level administrative
officer personnel. However, it is hoped that such a program
can be initiated in the near future." Chief, 25X1A9a
Intelligence Staff, 0/CI)
25X1A9a
FOIAb3b1
25X1A9a
"....this Division feels that such a training program is
vitally necessary to insure standard administrative procedures,
avoidance of the use of superfluous channels, and the main-
tenance of the minimum of essential r s in the res active
administrative offices." Chief, FOIAb3b1
M is keenly interested in the proposal to establish
courses for rofessional level administrative personnel...."
, Admin. Off., M FOIAb3b1
"....it is felt that OSI would benefit from the implementa-
tion of an Agency program to increase the efficiency of admin-
istrative personnel now on dut and t t ai
o
n
y
r new administrative
25X1A9a officers." OSI/TLO)
"In theory, an excellent vehicle for establishing a standard
modus operandi for the Agency in respect to administration.
The initiation of specialized courses concerning the operation
of the housekeeping activities of the Agency would promote com-
prehension and appreciation of these activities." (James A.
Garrison, Chief of Procurement)
((4 "....I&S would like to take advantage of whatever specialized
training is conceived for administrative officers presently on
duty, but is not in a position to offer any support to the
program with respect to furnishing of instructors or background
material." (Sheffield Edwards, Security Officer/CIA)
2. Specific recommendations for the course content of the pro-
posed administrative program were made by some offices. Following is
a summary of the suggested courses:
a, Elementary fiscal and budget theory.
b. Elementary phases of management programs affecting all
administrative positions in Agency.
c. Mores of Government administration.
d. General acquaintanceship with office machines and repro-
duction facilities,
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f. Introduction to scope of procurement, supplies and
services*
g. Techniques of administrative operations,
he Instruction in standard Agency operating procedures as
applicable to:
(1) Procurement, property and supply functions
(2) Fiscal vouchers
(3) Personnel
(4) Travel
(5") Space
(6) Mail and files
(7) Other administrative services
i. Case studies of typical management problems.
j. Problems in work simplification.
k. Development of procedural writing.
1. Design and standardization of forms.
in. Studies in space and office layout.
no Procedure charting.
o. Employee relations.
p. Studies in organization and methods.
q. Personnel: Recruiting; interviewing; testing; placement;
position contro ; transfer (intra- and inter-office and Agency);
job classification; employee relations; military (active and reserve)*
r. Budget and Finance: Preparation of annual budget estimates;
use of vouchered and unvouchered funds; control of allotment accounts;
time, leave and pay; functions of the Project Review Committee.
s. _Se_c_u_r_ity: Clearances for new employees; procedures to
follow when esting special clearances for employees on duty
(foreign travel, enrollment in schools, marriage to aliens, etc.);
implementation of CIA. Regulations pertaining to physical security.
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t. Mans ement: Work measurement; procedural studies and surveys;
statistics reporting; T/O revisions; forms control; utilization
of personnel and equipment; intra- and inter-office staff coordina-
tion.
u. Training: Functions and activities of the Office of Training;
training requirements at the Office level,
v. Procurement of Supplies and Equipment: Purchase and stock
items; Agency obligations under GAO, GPO, and other Government
regulations.
we General Services: Moves; telephone changes; repairs and
alterations; PBA requirements and regulations; space planning,
x. Miscellaneous Subjects: Domestic and foreign travel;
local transportation (shuttle service, motor pool, taxicabs, and
other).
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