CONVERSION OF PUBLIC AFFAIRS PRESS CLIPPING FILES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000600130006-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: January 6, 2003
• Sequence Number: 6
• Publication Date: May 28, 1964
• Content Type: MF

ApprovilkFor Release 2003/05/05: CIA-RDP80 1676R000600130006-8
28 May 1964
MEMORANDUM FOR: Mr. Kirkpatrick
SUBJECT : Conversion of Public Affairs Press Clipping Files
1. Regarding the centralized press clipping project, I hope to have
a completed staff study and implementing memorandum ready for your
approval by 9 June.
2. In the meantime, I have identified an area in which immediate
action appears warranted. You may recall that was
detailed from OCR Library to assist Mr. Chretien in reorganizing the
press files.
3. has set up a completely new filing and indexing
system effective 1 May with input commencing with material as of 1 JU0101
1964. This system is capable of producing the information you have
asked for in regard to the centralized personality index (and much more).
However, without additional personnel or outside help for Chretien's
staff, it will take about seven months to catch up on the five-month back-
log (January through May of 1964). Since it appears likely that Chretien's
staff will end up with the centralized system (which will result in a con-
siderable increase in input), I strongly recommend you approve immediate
help to complete the integration of his present files before new J1
-O=W- evveJkAA* ails 64" d'
4. I lestimates it will take between 250 and 300 man
hours to clear up the present backlog. The most likely solution is to
obtain part-time help from experienced indexers in OCR on an overtime
basis, which would enable us to clear up the backlog within one month. X
I therefore recommend you authorize the use of overtime not to exceed
300 hours to get this job accomplished before new requirements are
levied on Public Affairs Staff.
5. I have discussed this proposal with Messrs.
and 0 and they agree that this is an important first step in meeting
your desires on the centralized press clipping records.
Approved For Release 20031051'05 : CIA-RDP80B01676R000600130006-8
 Approviror Release 2OO3/05/05 : CIA-RDP80~1676R000600130006-8
6. Funds are available within current ODCI FY-64 allotments
to cover these expenses.
Approved
ym#h b. Kirkpatrick
;z f, /I1 /ItLf
Approved For Release 2003/05/05 : CIA-RDP80BO1676R000600130006-8