ITEM REGISTER SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300020005-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: December 18, 2001
• Sequence Number: 5
• Publication Date: January 6, 1966
• Content Type: MF

Approved F1or Release 2002/q RDP80B01.9A000300020005-4
6 January 1966
MEMORANDUM FOR: Director of Central Reference
THROUGH : Chief. Document Division OCR
Item Register System
SUBJECT
1. The attached outline of Optional Implementation Programs for
Item Identification Register lists and comparesthree possible routes which
can be taken to accomplish the recommendations of Task Team U Report
(T/uR-i dated 13 August 1965).
Z. AU three routes assume that a CIA Project Leader will be
appointed to organize and carry through to completion any route chosen.
This will require fulls time of a Project Leader in addition to part time
support from the DI& Support Staff, the members of which are moat
knowledgeable about SCIPS and Task Team U experience.
3. The route of hiring an outside contractor team was rejected
for the following reasons:
a. Delay in clearing a c'
raster for special material.
b. A Project Leader would have to spend a great deal
of Valuable. time indoctrinating and training a
contractor.
Data. collection per as cannot be done by a contractor.
The machine development work does not need a
contractor.
e Thor* is not much left other than the transcription
work. It is true that some system design and planning
could be accomplished by a contractor.
Approved For Release 2002/01/15 : CIA-RDP80B01139A000300020005-4
 Approved For-Release 2002/01/15 : CIA-RDP80B0113.A000300020005-4
SECRET
4. The figures for machine development were supplied by
Application ivision and are based on the use of existing programs
(e. g. FICEUR and other used by OCS). 'T'hose figures (see Attachment
2) do not include costs of Functions 5 (System Modification) and 6 (System
Maintenance) as listed an pages 23 and 26 of Task Team U report (see
Attachment 3), because it is difficult to estimate without knowing In
advance the results of the Evaluation (Function 4). A rough guess at
the upper limit might be: 1/2 man mouth of analytic time plus one rrman-
day per month of machine system maintenance (or other CCS time) and
5 hours of machine tire. These figures represent indefinitely continuing
costs.
t doubt, Route I (CHIVE Catalog) is the quickest and
easiest routes, but also the weakest in quality and coverage, and can be
**ti ated only up to the point of evaluation. Route 2 (In-house) starts
with lower limits than Route 3 (Commualty Participation), namely 1500
items, presuming that this Route can test the system design and procedures
prior to full scale operation. E cpaaasion to full operational capability
will have to proceed either as Route 2 or 3. Therefore, eventual costs
to CIA (&& Executive Agent) and/or CODIB members cannot be based on
Route 1.
25X1A
Chief, Analysis Branch
Outlinee of Optional Implementation Programs for
Item Identification Register
,pport of CO=IB Task Team IL
Pages 25 - 26 of Task Team II Report
SECRET
Approved For Release 2002/01/15: CIA-RDP80B01139A000300020005-4
 200.0 1'
Approved For Release 2002/01I dl 6801301139A000300020005-4
Iesswe bi hvs.ec
1.
TI*".4d5 9, f,
Approved For Release 2002101115 : CIA-RDP80B01139A000300020005-4
Attachment 1
Page 1
 Approved For Release 2002/01/1 E P80BOl139A000300020005-4
b January 1966
MEMORANDUM FOR: Director of Central Reference
THROUGH : Chief. Document Division, OCR
SUBJECT : Item Register System
1. The attached outline of Optional Implementation Programs for
Item Identification Register lists and comparesthree possible routes which
can be taken to accomplish the recommendations of Task Team II Report
(T/II/R-1 dated 13 August 1965).
2. AU three routes assume that a CIA Project Leader will be
appointed to organize and carry through to completion any route chosen.
This will require full time of a Project Leader in addition to part tin-At
support from the CODIB Support Staff. the members of which are most
knowledgeable about SCIPS and Task Team U experience.
3. The route of hiring an outside contractor team was rejected
for the following reasons:
a. Delay in clearing a contractor for special material
b. A Project Leader would have to spend a great deal
of valuable time indoctrinating and training a
contractor.
Data collection per ce cannot be done by a contractor.
The machine development work does not need a
contractor.
e. There is not much left other than the transcription
work. It Is true that some system design and planning
could be accomplished by a contractor.
Approved For Release 2002/01/15 CIA-RDP80B01139A000300020005-4
 Approved For.Release 2002/01/15 : CIA-RDP80B0113SA000300020005-4
SECRET
4. The figures for machine development were supplied by
OCS/Application iD`ivision and are based an the use of existing programs
(e. g. FICEUR and other used by 0 CS). These figures (sere Attachment
2) do not include costs of Functions, 5 (System Modification) and 6 (System
nteenance) as listed on pages 25 and 26 of Task Team 11 report (see
Attachment 3), because, it is difficult to estimate without knowing in
advance the results of the Evaluation (Pwiction 4). A rough guess at
the upper limit might be: 1/2 man month of analytic time plus one man-
day per month of machine system maintenance (or other OCS time) and
S hours of machine time. These figures represent indefinitely continuing
costs.
5. Without doubt, Route 1 (CHIVE Catalog) is the quickest and
oasiest route, but also the weakest in quality and coveerager, and can be
estimated only up to the point of evaluation. Route 2 (In-house) starts
with lower limits than Route 3 (Community Participation), namely 1500
items, presuming that this Route can test the system design and procedures
prior to full seal* operation. Expansion to full operational capability
will have to proceed either as Route 2 or 3. Therefore, eventual costs
to CIA (&# Executive Agent) and/or CODIB members cannot be based on
Route 1.
25X1A
Chief, Analysis Branch
outline of Optional Implementation Programs for
Item Identification Register
2 - CCS Support of CODIB Task Team
- Pages 25 - 26 of Task Team U Report
SECRET
Approved For Release 2002/01/15 : CIA-RDP80B01139A000300020005-4
 SECRET
Approved For Release 2002/01/15 : CIA=RDP80B01139A000300020005-4
or Release 2002/01/15 : CI , o01139A000300020005-4
Attachment 1
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rlwc ONFIDENTIAL !j
SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
~
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
~u+.A \AA-- 4 jI q-A ` ~~ h H G Cew-y~
o.c-w, -- ~y~.P1 o G ~.~.2 j RAG, Z~ 3 ?.
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
A NFIDENTIAL
SECRET
F ZM61o. 237 Use previous editions (40)
U.S. GOVERNMENT PRINTING OFFICE: 1961 0-587282
CIA