STEERING COMMITTEE FOR THE IHSA S STRATEGIC PLANNING PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000100330002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 15, 2016
• Document Release Date: August 12, 2003
• Sequence Number: 2
• Publication Date: September 10, 1981
• Content Type: MF

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DDA 81-1885/1
10 September 1981
DP 1l
L 0
MEMORANDUM FOR: Associate Deputy Director for Administration
Deputy Director, National Foreign
Assessment Center
Associate Deputy Director for Operations
Associate Deputy Director for Science
and Technology
Comptroller
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Steering Committee for the IHSA's
Strategic Planning Program
1. As you know, we are committed to a tightly paced,
one-year program to develop an Agency strategic plan for
information handling systems. Achieving this objective will
require the continual attention of senior management. We have
identified a number of issues to be resolved and others,
currently unforeseen, will doubtlessly arise. Our tight
schedule will require timely responses by senior management to
emergent problems to provide g cc or apply additional
resources as may be required. I
2. In view of these considerations, I am asking that the
Associate Deputy Directors and the Comptroller comprise a
steering committee to review the Information Handling Systems
Architect's (IHSA) strategic planning efforts. I have asked Bill
Hart to serve as chairman of this committee. The committee will
meet monthly with the IHSA, on an informal basis, to review
progress and problems. Bill will report to me on this effort,
and I will be responsible for assuring that it remains on track.
We will be in contact with each of you over the.next several days
to arrange a mutually agreeable schedule for the monthly meetings.
3. Attached is a memorandum from the IHSA outlining the
one-year program and identifying the issues/goals to be addressed
in the first phase. He will be contacting you and/or your
designated contact points in the near future to discuss personnel
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.assignments to the working groups. Since our success is strongly
dependent on the caliber of work these groups do, I urge you to
think in terms of your senior and highly knowledgeable staff
members as candidates for participation in these groups. Through
the use of straw man point papers to support a compressed time
requircment, the IHSA is making a major effort to minimize the
time demanded of this process. I hope that this will make it
possible to assign the key senior officers we need for this
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t.cc: IHSA
Att: Memo dtd 9 Sept 81 to DDA fr IHSA,
Subj: Organization of Phase I of the
Str y is P anning for IHSs (81-1885)
2X1 IHSA: Draft)
I kmg, (10 Sept 81)
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Distribution:
Orig - ADDA
1 - DD/NFAC
1 - ADDO
1 - ADDSFT
1 - Comptroller
1 - DDCI
1 - ER
.3 - IHSA
1 - DDA Subj
1 - DDA Chrono
1 - HF.F Chrono
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DDA 81-1885
9 September 1981
MEMORANDUM FOR: Deputy Director for Administration
Information Han ing 5ys ems Architect
SUBJECT: Organization of Phase I of the Strategic
Planning for IEISs
1. As currently conceived, the plan for developing
the Strategic Plan for the Agency's information handling
systems (IHS) is composed of four phases (Attachment 1).
In the first phase, a series of working groups will meet
to address and define the strategic planning goals. These
groups will be user oriented. The written product of the
working groups will then provide the basis for the imple-
mentation strategies to be developed in the second phase.
Phase II will also use the working group approach, each
focusing on a particular implementation concern. The
product of this latter effort will then be used to develop
a draft, integrated strategic plan by this office. Using
the draft plan, the process of reconciliation of the goals
and implementation strategies with Agency resources,
funding priorities and budgeting realities will be performed.
The resulting final strat plan for IHSs will be published
about 1 September 1982.
2. This is clearly a tightly-paced program. There
are a lot of major issues to be resolved before we can put
together a coherent plan. We can also expect to see
significant issues arise that are not identified at this
time. To be successful, we need to have the time and
attention of senior officers throughout the Agency, both
to participate in the working groups and to support the
overall effort. We also need to be flexible in order to
accomodate major problems and is$pes as they may arise.
Maintaining schedule in the context of such problems and
issues will require everyone's cooperation and support. C
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3. In our view, the issues we face can be most clearly
aggregated into five subject areas (Attachment 2):
o Information Handling Facilities
o Continuity and Contingency
o Technical and Scientific Facilities
o User Productivity and Support
o Information Protection and Management
The subsumed concer r each of these issues are provided
in the attachment. I
4. Two general constraints were applied in the
development of these issue groups and will be applied in
their discussion. The first is that it is not the concern
of the working group to set or revise requirements for
systems; this is the province of the user or acquirer. Thus
existing systems and systems under development enter the
discussions only in the context of entities which provide
specified functionalities or which are specified elements
in any future architecture. The second constraint is the
"general goodness" types of concerns, such as ir_teroperability
and commonality, are not working group concerns. They are
required features of the evolving Agency architecture, but
are the product of management interaction with the develop-
ment process, rather than strategic planning. F-1
5. Because the time of the knowledgeable working
group members is precious, we plan to do two things. The
first is to provide each working group with a point paper,
prepared by this office, covering the issues. This straw-
man should get the groups off to a running start, greatly
reducing their time requirements. The second is to plan
to execute the working group business in three steps.
Nominally, the group would meet on a Monday and Tuesday
after having read and thoroughly considered the pre-
distributed point paper. After discussions and such internal
assignments as the chairman may find appropriate, the group
will study and discuss the issues.return ing the Wednesday
and Thursday of the following week with definitive views
or positions, hopefully in written form. The executive
secretary of the working group, who will be a member of
this office, will then prepare the summary report. A brief
meeting to review this report may called by the chairman
if he believes it is appropriate. II
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6. We are now proceeding to discuss the chairmanships
of the various working groups with the directorates. We
would like broad representation among directorates of the
chairmanships as well as membership on the committees.
Even though Phase,I is primarily user oriented, we would
like to see provider representation; and, even though
Phase II is provider oriented, we would like to see user
representation. We will also be discussing resource
requirements with the directorates, in this context.
7. The first working group is planned to be that
for Information Handling Facilities and should meet about
5 October. The others will follow after this one, so that
we will have the opportunity to make any adjustments in the
process that may be necessary. n
Attachments:
As Stated
TTnn-FF3NN-.
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TASK
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug.
Phase I: Objectives Def.
Working Group Session (Phased)
nthesis
S
y
Report to Senior Mgt.
lementation Plannin
II: Im
Ph
g
p
ase
of Planning Guidance
Dev
.
Planning (Parallel)
Phase III: Dev. of Integrated Plan
h Draft Strategic Plan
of Rou
Dev
g
.
Report to Senior Mgt.
i
ili
~T
at
on
Phase IV: Reconc
Reconciliation with Budget
al Re
ort
f Fi
D
'
p
ev. o
n
Report to Senior Mgt.
Legend
Documentation
7 Presentation
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 Attachment 2
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J P 5 r-t* rte'( 7 Lt / n't
1) Information Handling Facilities
(1) Terminals (including low order Graphics)
(2) Databases (Manipulation and Retrieval,
also Graphics)
(3) Data Distribution, Dissemination and Access
(4) Communications and Carrier Links
2) Continuity and Contingency
(1) Surge
(2) Interoperability under stressed conditions
(3) Robustness
(a) Reliability/Availability
(b) Survivability (exclusive of PD-58
and NIEPS planning)
3) Technical and Scientific Facilities
(1) Modeling
(2) Computer-Aided Design
(3) Signal and Mathematical Analysis
(4) Special Machinery
4) User Productivity and Support
(1) Computer-Aided Instruction
(2) Higher Order Languages
(3) Data Base Languages
(4) System Utilities
(5) Implementation Support
5) Information Protection and Management
(1) Security
(2) Compartmentation
(3) Accountability
(4) Accumulation
(5) Destruction./Archiving
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